BOARD AGENDA - 2025.06.18
BOARD AGENDA - 2025.06.18
BOARD OF DIRECTORS
NORTH LINN COMMUNITY SCHOOL DISTRICT
Regular Meeting 4:00 PM
North Linn District Office
3033 Lynx Drive
Troy Mills, IA
Wednesday, June 18, 2025
100: Call to Order and Determination of a Quorum
The North Linn Board of Directors meeting will be called to order at 5:00 PM in the boardroom of the District Office (3033 Lynx Drive, Troy Mills). Roll will be taken to determine a quorum.
_____J. Benesh _____ R. Benesch _____Boss _____ Hoover _____ Krogmann _____Michael _____Price
200: Adoption of the Agenda
MOTION to adopt the agenda as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
300: Consent Agenda
MOTION to approve the consent agenda as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
301: Approval of Minutes – Exhibit 301.1
302: Approval of Bills – Exhibit 302.1
303: Financial Reports - Exhibit 303.1
304: Activity Fund Report - Exhibit 304.1
305: Food Service Report - Exhibit 305.1
400: Audience Communications
On behalf of fellow Board members, at this time I would like to invite any member of the audience (who have contacted the Board Secretary prior to this meeting) to speak with comments about items of interest or concern that do not appear on tonight’s agenda. Please begin by stating your name and address. Your comments will be limited to 5 minutes so we can keep the meeting moving in a timely fashion. We ask you to remember that Iowa law prohibits us from discussing specific employees or their job performance. We ask you to remember that Iowa law prohibits us from discussing specific employees or their job performance. We also remind you that students' names or information about a student that could allow others to identify a student, even if a student’s name is not specifically mentioned, is confidential and should not be referenced in comments. It is important to remember that any statements made can jeopardize the Board and any future action that could be taken relating to personnel or students by the Board and jeopardize the individual making the statement. Any concerns relating to personnel and students should be referred first to the administration to address consistent with District policy and the law prior to any possible Board review or action. Thanks for your support of our school district.
500: Informational Reports, Discussions, and Presentations
501: Superintendent Report - Exhibit 501.1
Superintendent Breitfelder will share updates and discussion items from around the district.
Activities Update from Brian
Buildings and Grounds
Administrator Reports
Transition with Lisa
600: New Business
601: Receive the Technology Services Agreement with Grant Wood AEA - Exhibit 601.1
MOTION to approve the agreement between North Linn and Grant Wood for technology services for the 2025-2026 school year in the amount of $59,000.
Action Motion: _________ Second: __________ Carried: Yes / No
This contract is a continuation of the technology services we have been receiving from Grant Wood AEA. We will have an individual assigned to us that will split their time between North Linn and Central City. Last year the cost was $56,000.
602: Receive the Infinite Campus Support Agreement with Grant Wood AEA - Exhibit 602.1
MOTION to approve the agreement between North Linn and Grant Wood for Infinite Campus Support services for the 2025-2026 school year in the amount of $1,837.41.
Action Motion: _________ Second: __________ Carried: Yes / No
This is the helpdesk support we get through GW AEA for Infinite Campus, the food service add on as well as the messenger system support. Last year this was $1,785.22.
603: Receive Engagement Letter for Audit Services - Exhibit 603.1
MOTION to approve the Engagement Letter for Audit Services with Terpstra, Hoke & Associates for the year ended June 30, 2025.
Action Motion: _________ Second: __________ Carried: Yes / No
We are in year 3 of a 3 year contract with our audit firm. This is the annual engagement letter for audit services.
604: Receive Iowa School Finance Information Service Contract
MOTION to approve the Iowa School Finance Information Service subscription for both a membership and Board Meeting/Policy hosted website for the 25-26 school year.
Action Motion: _________ Second: __________ Carried: Yes / No
The cost this year is $1045.00 for the subscription and $451.25 for the policy site. $64.60 more than last year.
605: Receive LP Gas Bids - Exhibit 605.1
MOTION to approve the bid received for LP Gas from AgVantage for the 2025-26 school year.
Action Motion: _________ Second: __________ Carried: Yes / No
We received bids from AgVantage FS for $1.18/gallon and Consolidated Energy for $1.379/gallon.
606: Receive Milk Bids - Exhibit 606.1
MOTION to approve the bid received for Milk from Anderson Erickson for the 2025-26 school year.
Action Motion: _________ Second: __________ Carried: Yes / No
We received bids from A&E and Prairie Farms Dairy. A&E is lower in almost every category.
607: Receive Bread Bids - Exhibit 607.1
MOTION to approve the bid received for Bread from Pan-O-Gold for the 2025-26 school year.
Action Motion: _________ Second: __________ Carried: Yes / No
We received one bid from Pan-O-Gold.
608: Receive Waste Removal Bids - Exhibit 608.1
MOTION to approve the bid received for Waste Removal from XXXXX for the 2025-26 school year.
Action Motion: _________ Second: __________ Carried: Yes / No
We received bids from Rudd $1000/month 2 times per week and Kluesner $960/month 2 times per week.
609: Receive Book Fees for 2025-2026
MOTION to approve the proposed book rental fee of $55 for the 2025-2026 school year.
Action Motion: _________ Second: __________ Carried: Yes / No
610: Receive Activity Pass Fees for 2025-2026
MOTION to approve the following activity pass fees for the 2025-2026 School year.
Action Motion: _________ Second: __________ Carried: Yes / No
Student 10 Punch Pass $50 ($2 off admission) - was $30
Adult 10 Punch Pass $60 ($1 off admission) - was $40
Student Yearly Pass $105 (pays for 21 events at the $5 reduced price) - was $75 - now that we are charging for middle school games do we increase this?
Adult yearly pass $140 (pays for 20 events) - was $90 - now that we are charging for middle school games do we increase this?
Family yearly pass $300 (family of 4 has to attend 11 events to “pay” for this) - was $210 - now that we are charging for middle school games do we increase this?
The Tri Rivers Conference voted to charge $7 for admission for 25-26. Now that we are charging for middle school and high school events I am proposing these changes. We will also be looking into online ticketing through Bound and going cashless unless they have exact change beginning this fall.
611: Receive Food Service Prices and Substitute Rates for 2025-2026
MOTION to approve the food service rates and non-certified substitute and substitute teacher rates for the 2025-2026 school year as follows:
HS Lunch: $2.65
MS Lunch: $2.65
EL Lunch: $2.60
Student Breakfast: $1.80
Milk: $0.50
Adult Lunch: $4.97 (set by the state)
Sub Teachers: $140/day $70/half day
Long Term Sub Teacher: $160/day
Sub Associates: $13.10
Sub Food Service: $13.10
Sub Secretary: $13.25
Sub Custodian: $13.50
Action Motion: _________ Second: __________ Carried: Yes / No
This increases each student meal and milk by $0.05 and adds $0.50 to each hourly rate.
612: Approve Payment of Bills Through June 30, 2025
MOTION to authorize Business Manager, Kerry Peyton, to pay bills as necessary through June 30, 2025.
Action Motion: _________ Second: __________ Carried: Yes / No
With the fiscal year ending before our July meeting we are asking permission from the board to pay bills owed yet this fiscal year prior to board approval in July.
613: Receive Handbooks - Exhibit 613.1, 613.2 & 613.3, 613.4 (Attached to Email)
MOTION to approve the Preschool, Elementary, Middle School/High School, and District handbooks for the 2025-2026 school year as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
Preschool Changes and Edits:
- Changes to reflect the new structure (Times, Days, Arrival, Dismissal, Transportation): Pages 7 and 8
- Addition of PIDS Consent: Page 13
K-5th Changes and Edits:
- Chronic Absenteeism to Reflect District Guidelines and State Law: Page 6
- Behavior Plan to define Minors and Majors and provide examples: Page 20
- Elementary Cell Phone Policy: Page 30
High School/Middle School changes are highlighted in yellow.
614: Receive Wall Repair Quote - Exhibit 614.1
MOTION to approve the wall repair bid from Anchored Walls for the amount of $13,750.
Action Motion: _________ Second: __________ Carried: Yes / No
This is the quote to repair the wall in Brian Wheatley’s classroom. The work includes excavation, grading, repair of any tile, and DMX which is the dimples board that will replace the plastic membrane that was previously put on the wall.
615: Receive Student Teaching Agreement
MOTION to approve the student teaching agreement with Buena Vista University for the 2025-26 school year as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
616: Receive Contract for Transfer of State Funding - Exhibit 616.1
MOTION to approve the Contract for Transfer of State Funding to Grant Wood AEA for the 2025-26 school year as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
This is an agreement stating how the funds will be transferred to Grant Wood once we receive them monthly. Starting in 25-26 the district will receive the funds for special education services, but 90% of those dollars will need to be transferred to the AEA. This agreement is requiring the district to set up an ACH payment directly to the AEA.
617: Receive Agreement with Grant Wood AEA for the use of a school district employee - Exhibit 617.1
MOTION to approve the agreement between North Linn and Grant Wood for the use of a school district employee as a coach for GWAEA for the 2025-2026 school year..
Action Motion: _________ Second: __________ Carried: Yes / No
One of our employees is being released to be an induction coach for GWAEA. This commitment is a 3-4 year commitment with the option to pull the employee back to North Linn if the need arises. We are required to have a spot for the individual in a field they are qualified to teach when they return. We are currently entering year 2.
618: Open Enrollment Requests
MOTION to approve the open enrollment requests as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
APPROVED IN
|
Name |
Grade |
Resident District |
|
Ava Calamela |
3rd |
West Delaware, Good Cause |
|
Troy Calamela |
4th |
West Delaware, Good Cause |
|
Copeland McGovern |
PreK |
Central City, Met Deadline |
|
Tessa Finley |
Kdg |
East Buchanan, Met Deadline |
|
Clair McGraw |
10 |
CPU, Good Cause |
|
Grace McGraw |
3 |
CPU, Good Cause |
APPROVED OUT
|
Name |
Grade |
Receiving District |
|
|
|
|
|
|
|
|
619: Receive Change Order from Dryspace - Exhibit 619.1
MOTION to approve the change order from Dryspace to rebuild the parapet cap up to code as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
There should be 2x4 or 2x6 boards with a layer of insulation to fasten the roof membrane to around the parapet wall - currently there is ½ inch plywood which is not up to code.
700: Personnel
MOTION to approve the personnel requests as presented.
Action Motion: _________ Second: __________ Carried: Yes / No
Certified Staff: Assignment/Reassignment/Transfer
|
Name |
Assignment |
Dept Action |
|
Tim O’Brien |
Spanish Teacher (pending background check) |
Hire |
|
Mike Schatzle |
Special Education Associate |
Hire |
800: Board Communications and Calendar
801: Board Communications
802: Board Calendar
|
Date |
Time |
Event |
Location |
|
7/16/25 |
6 pm |
School Board Meeting |
District Office |
|
|
|
|
|
900: Adjournment
MOTION to adjourn the meeting at __________ PM.
Action Motion: _________ Second: __________ Carried: Yes / No