215 Board of Directors' Records
215 Board of Directors' RecordsThe board shall keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings and other required records of the board.
It shall be the responsibility of the board secretary to keep the minutes of the board meetings. The minutes of each board meeting shall include as a minimum the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed shall be attached. This information shall be available within two weeks of the board meeting and forwarded to the newspaper designated as the official newspaper for publication. The information does not need to be published within two weeks. The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes. The permanent records of the board minutes may include more detail than is required for the publication of the minutes.
Minutes waiting approval at the next board meeting will be available for inspection at the central administration office after the board secretary transcribes the notes into typewritten material which has been proofread for errors and retyped.
Legal Reference: Iowa Code §§ 21; 22; 279.8, .35, .36; 291.6, .7; 618.3 (1995).
281 I.A.C. 12.3(1).
1982 Op. Att'y Gen. 215.
1974 Op. Att'y Gen. 403.
1952 Op. Att'y Gen. 133.
Cross Reference: 206.03 Secretary
206.04 Treasurer
208 Ad Hoc Committees
210.08 Board Meeting Agenda
708 Care, Maintenance and Disposal of School District
Records
901 Public Examination of School District Records
Approved 7-14-11 Reviewed 7-17-24 Revised
215.01E1 Board Meeting Minutes
215.01E1 Board Meeting MinutesA complete and accurate set of minutes of each regular and special board meeting shall be kept to comply with all legal requirements. Minutes of all of the regular meetings of the Board of Directors shall be kept showing the time, date and place, the members present, and the action taken at each meeting. Minutes leading to a closed session shall include the vote of each member on the question of holding the closed session and the reason for the closed session, but the statement of such reason need not state in the minutes the name of any individual or the details of the mater discussed in the closed session.
A copy of the minutes shall be sent to each board member of the Board of Directors before the next regularly scheduled meeting. The Secretary of the Board shall furnish a copy of the proceedings as indicated by the minutes within a reasonable amount of time following the adjournment of the meeting to the school districts official newspaper for publication.
Minutes shall be kept in an official record book specified for that purpose and shall be kept on file as the official record of legislation of the District and shall be open to public inspection. Examination of the official record book by any citizen or group of citizens must be made at the location where the District maintains the records, and under the jurisdiction of the Secretary of the Board.
A complete and accurate set of minutes and complete recordings will be made of each session of the Board for each closed session. The Board Secretary will be custodian of the detailed minutes and tapes, which will be sealed and maintained as required by law.
Approved 7-14-11 Reviewed 7-17-24 Revised 7-17-24