BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

July 13, 2022

1. Call to Order

            President, Jeffrey Boss, called the meeting to order at 7:00PM.

2. Call the Roll

            Present were Directors Hoover, J Benesh, Haughenbury and Price, Superintendent Hoeger, Secondary Principal Dominic Giegerich and Secretary Peyton. Directors, Helms and R Benesch were absent and Elementary Principal/Director of School Improvement Graven was excused.

3. Approve Meeting Agenda

            It was moved by Hoover, seconded by Price to approve the agenda as presented adding #19 Approve Food Service Rates. Motion carried 5-0.

4. Approve Consent Items

            Secretary Peyton gave an update on the financial reports as of 6/30/22, and confirmed the Series 2011 GO Bond was paid in full as of 6/1/22. With the Surplus Levy in place for the last several years this note was paid off 9 years early and saved district tax payers just over $410,000 in interest. It was moved by Haughenbury, seconded by Hoover to approve the following consent items: Minutes of the June meeting, Bills, Secretary’s financial Reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

            There were no visitors

6. Receive Principal and Coordinator Reports

            Secondary Principal Giegerich shared the updates he had for the student handbooks.

7. Receive Personnel Recommendations

            It was moved by Haughenbury, seconded by J Benesh to approve the following new hires; Allison Huenefeld-Wessels – MS Cheer Coach, Madison Pfeiffer – Level III Special Education Associate, Holly Greif – MS Special Education Associate and approve the following resignations; Donna Reid – Food Service Associate, Jami Geers – Food Service Associate. Motion carried 5-0.

8. Receive Open Enrollment Requests

            It was moved by J Benesh, seconded by Hoover to approve 3 Open Enrollment Requests out of the district. Motion carried 5-0.

9. Receive Board Policies & Updates Based on New Iowa Legislation

            It was moved by Haughenbury, seconded by Price to waive the first reading and approve the presented changes to the following board policies 203,501.14, 505.5, 704.7, 804.7, 804.7 R1 & 901. Motion carried 5-0.

10. Receive School Board Policies in the 600 Series

            It was moved by Hoover, seconded by Price to waive the first reading and approve the presented changes to the 600 Series board policies. Motion carried 5-0.

11. Appoint School Business Official (SBO) for the 2022-2023 School Year

            It was moved by J Benesh, seconded by Hoover to appoint Kerry Peyton as the School Business Official for the 2022-2023 school year. Motion carried 5-0.

12. Receive Depository Bank and Statutory Limits for the 2022-23 School Year

             It was moved by J Benesh, seconded by Price to name the following banks as official depositories and set the statutory limits for North Linn CSD: Walker State Bank, Community Savings Bank, UMB Bank, F & M Bank and ISJIT. Motion carried 5-0.

13. Receive District Appointments

            It was moved by Hoover, seconded by J Benesh to approve the following appointments for the 2022-2023 school year:

Multi-Cultural/Gender Fair Coordinator – Dominic Giegerich

Level 1 Child Abuse Investigator – Jaci Hilmer

Affirmative Action, Section 504 – Dominic Giegerich

Alternate Level 1 Child Abuse Investigator – Dave Hoeger

Homeless Liaison – Jaci Hilmer

Motion carried 5-0.

14. Authorize Use of Legal Counsel on Behalf of District

            It was moved by Haughenbury, seconded by Hoover to approve the following list of attorneys/firms for the 2022-23 school year:

            Ahlers & Cooney, PC of Des Moines

            Lynch Dallas, PC of Cedar Rapids

            Iowa Association of School Boards

            School Administrators of Iowa

Motion carried 5-0.

15. Receive Handbooks for the 2022-2023 School Year

        It was moved by Haughenbury, seconded by J Benesh to approve the following handbooks for the 2022-2023 school year: Little Lynx Preschool Handbook, Elementary Student handbook, Middle School Student Handbook, High School Student Handbook, North Linn Paraeducator Handbook, and North Linn Teacher Employee Handbook. Motion carried 5-0.

16. Receive Kirkwood College Contract

            It was moved by J Benesh, seconded by Hoover to approve the Concurrent Enrollment Partnership contract with Kirkwood Community College. Motion carried 5-0.

17. Receive Grant Wood AEA Managed Service Agreement

             It was moved by J Benesh, seconded by Hoover to approve the 2022-2023 Grant Wood AEA Agreement for Technology Services. Motion carried 5-0.

18. Receive Spanish Class Trip Request

            It was moved by J Benesh, seconded by Hoover to approve the Spanish Class request to travel to Costa Rica in 2023. Motion carried 5-0.

19. Receive Updated Food Service Rates

            It was moved by J Benesh, seconded by Hoover to approve the updated food service rates for the 2022-2023 school year making an Adult lunch $4.15 and an Adult Breakfast $2.00. Motion carried 5-0.

20. Consider Information and Discussion Items
    • Construction Update – Superintendent Hoeger gave an update on construction progress and the board toured the school building after the meeting.
    • Open Enrollment – Superintendent Hoeger provided an update to the board regarding changes to the Open Enrollment application and discussed the options available to the board when evaluating the requests.
    • IASB Priorities – Superintendent Hoeger discussed with the board the list of Legislative priorities from the Iowa Association of School Boards. The board requested the following be sent as priorities to focus on for the 2022-2023 Legislative session: AEA Funding, Budget Guarantee and Local Control.

21. Adjourn

            The time being 7:50PM it was moved by Hoover, seconded by Price to adjourn the meeting. Motion carried 5-0.

 

_____________________________                          ____________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Monday, August 1, 2022

 

1. Call to Order.

President, Jeffrey Boss, called the meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, Helms, R Benesch, Price, & Haughenbury

3. Approve Meeting Agenda

It was moved by Helms, seconded by R Benesch to approve the agenda as presented. Motion carried 7-0.

4. Receive Visitors / Public Forum

There were no visitors.

5. Receive Public Hearing for the revised 2022-2023 School Calendar

President, Jeffrey Boss, opened the public hearing for the 2022-23 revised school calendar at 7:02PM. Superintendent Hoeger presented the changes to the current 2022-2023 calendar moving the start date of school to September 6, 2022 due to the construction project. No public comments were received. President, Jeffrey Boss closed the public hearing at 7:10 PM.

6. Receive approval of the 2022-2023 School Calendar

It was moved by R Benesch, seconded by Hoover to approve the changes to the 2022-2023 school calendar as presented. Motion carried 7-0.

7. Adjourn

The time being 7:17 PM it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

_______________________________                      ______________________________

Kerry Peyton, Board Secretary                                  Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, August 17, 2022

 

1. Call to Order

President, Jeffrey Boss, called the meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, Price & Haughenbury, Superintendent Hoger, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors Helms and R Benesch were absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

Secretary Peyton gave an updated on the preparations for the upcoming audit, online registration and the annual report. It was moved by Haughenbury, seconded by Price to approve the following consent items: Minutes of the July meeting and August 1^st special meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0

5. Receive Visitors / Public Forum

There were no visitors

6. Principal and Coordinator Reports

Secondary Principal Giegerich gave an update on newly hired staff and the Leader in Me training. Elementary Principal/Director of School Improvement Graven provided information on the teacher work days ahead of the start of school, leadership meetings, new staff training and assessment schedules.

7. Receive Open Enrollment

It was moved by J Benesh, seconded by Hoover to approve the 4 open enrollment requests out of the district. Motion carried 5-0.

8. Receive Personnel Recommendations

It was moved by Haughenbury, seconded by J Benesh to approve the following resignations; Sarah Kilburg – HS Secretary, Tiffanie Long – Special Education Associate, Amanda Dougherty – Special Education Associate, Ann Webster – Custodian and Alice Stephenson – Custodian and approve the following new hires; Janelle Aberle – MS/HS Secretary, Salina Prior – Food Service Associate, Julie Anderson – Food Service Associate, Tom McCusker – Night Custodian and Susan Starr-Roby Special Education Associate pending a background check. Motion carried 5-0.

9. Receive Changes to Custodial Contracts

It was moved by Hoover, seconded by Price to approve the Custodian wages as presented. Motion carried 5-0.

10. Receive Construction Change Orders

Superintendent Hoeger presented the change orders for the MS/HS Construction project. It was moved by J Benesh, seconded by Price to approve the change orders as presented. Motion carried 5-0.

11. Receive Sharing Agreement with East Buchanan for Media Specialist

It was moved by Haughenbury, seconded by Hoover to approve the shared personnel agreement with East Buchanan for a Media Specialist for the 2022-2023 school year. Motion carried 5-0.

12. Receive Fundraiser Requests

It was moved by Hoover, seconded by Haughenbury to approve the Red Wheel fundraiser for the Spanish class trip. Motion carried 5-0.

13. Consider Information and Discussion Items
    
    1. Superintendent Hoeger gave an update on the construction project and plans for cleaning and moving back into classrooms.

14. Adjourn

The time being 7:44 PM it was moved by J Benesh, seconded by Hoover to adjourn the meeting. Motion carried 5-0.

 

___________________________                              __________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 7:40 AM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Friday, August 26, 2022

 

1. Call to Order

President Jeffrey Boss called the Special Meeting to order at 7:40 AM

2. Call the Roll

Present via Zoom were Directors Hoover, J Benesh, Helms, R Benesch, Price and Haughenbury. Superintendent Hoeger and Secretary Peyton were present in the Board Room.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 7-0.

4. Receive Visitors / Public Forum

There were no visitors

5. Receive SiteLogIQ Professional Service Agreement

Superintendent Hoeger presented the Professional Service Agreement from SiteLogiq allowing them to start the process for collecting bids for the HS/MS Gymnasium air handling units. It was moved by Hoover, seconded by R Benesch to approve the amendment to the Professional Services agreement adding Article 3.07 – Equipment Pre-Purchase Authorization and Schedule A – Scope of Services. Motion carried 7-0.

6. Receive Open Enrollment

It was moved by R Benesch, seconded by Hoover to approve 3 open enrollment requests into the district and 3 open enrollment requests out of the district. Motion carried 7-0.

7. Adjourn

The time being 7:48 AM it was moved by Hoover, seconded by J Benesh to adjourn the meeting. Motion carried 7-0.

 

______________________________                        _____________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 7:40AM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

September 9, 2022

1. Call to Order

President, Jeffrey Boss, called the special meeting to order at 7:41 AM

2. Call the Roll

Given the time of day and Directors traveling to work present via zoom were Directors Hoover, J Benesh, R Benesch, Price and Haughenbury. Superintendent Hoeger and Secretary Peyton were present at the District Office. Director Helms was absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 6-0.

4. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project
5. It was moved by J Benesh, seconded by Hoover to adopt the Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.
6. Adjourn

The time being 7:44AM it was moved by J Benesh, seconded by R Benesch to adjourn the meeting. Motion carried 6-0.

 

_________________________________                  __________________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, September 21, 2022

1. Call to Order

President, Jeffrey Boss, called the regular meeting to order at 7:00PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, Helms, Price & Haughenbury; Superintendent Hoeger, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Due to illness, Director R Benesch was present via zoom. Bob Mudd arrived at 7:03 PM.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Haughenbury to approve the agenda as presented. Motion carried 7-0.

4. Approve Consent Items

Secretary Peyton presented the FY22 year end fund balances, discussed the audit and confirmed the annual report has been submitted successfully. It was moved by J Benesh, seconded by Price to approve the following consent items: Minutes of the August Meeting and September 9^th special meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 7-0.

5. Receive Visitors / Public Forum

Bob Mudd addressed the board with a request to consider installing a 4 lane all-weather track that could be used for a dual or triangular meet or even Junior High meets, but mostly would do away with the need to practice on the road in front of the school and in the halls of the school building.

6. Principal and Coordinator Reports

Secondary Principal Giegerich gave an update on the search for a 2^nd shift custodian, and the Varsity Bound subscription. He also praised staff and students for working through a very unconventional start to the school year.

Elementary Principal/Director of School Improvement Graven discussed the need for additional special education associates, Leader in Me activities happening K-5 and the PBIS training for all preschool staff.

7. Receive Open Enrollment Requests

It was moved by J Benesh, seconded by Helms to approve 2 open enrollment requests out of the district. Motion carried 7-0.

8. Receive Personnel Recommendations

It was moved by J Benesh, seconded by Hoover to approve the following new hires; Danielle Nielsen – food service associate, Noel Snitkey – Special Education Associate and Amy Gardner – Special Education Associate pending background check. Motion carried 7-0.

9. Receive Construction Project Change Orders

Superintendent Hoeger presented the change orders for the MS/HS construction project. It was moved by R Benesch, seconded by Price to approve the change orders as presented. Motion carried 7-0.

10. Receive Open Enrollment Guidance

Superintendent Hoeger discussed the need to approve open enrollment requests without the formal approval of the board at times due to time constraints now that enrollment request can be made at any time. All open enrollment requests will still be added to the board agenda monthly. It was moved by Helms, seconded by Price to grant the Superintendent the authority to approve open enrollment applications that are time sensitive without presenting it to the board. Motion carried 7-0.

11. Appoint Level I & Level II Investigators

This agenda item was tabled until the October meeting in order to have more conversation with the Linn County Sheriff’s office.

12. Receive Special Education Modified Allowable Growth

It was moved by Helms, seconded by Hoover to approve $108,268.69 in Special Education Modified Allowable Growth for the 2021-2022 school year. Motion carried 7-0.

13. Receive FBLA Travel Request

It was moved by J Benesh, seconded by Haughenbury to approve the overnight and out of state travel requests for FBLA for the 22-23 school year. Motion carried 7-0.

14. Consider Information and Discussion Items
    
    1. Redistricting Information Due to 2020 Census – Superintendent Hoeger informed the board that due to the data from the 2020 census we will likely have to redraw the director district lines. More information will be provided at the October meeting.
    2. Construction Update – Superintendent Hoeger gave an update on the construction progress in the HS and anticipated timeline for receiving access to classrooms.
    3. Safety Grant – the state is offering a $50,000 grant per school building for security updates. In order to qualify the district must have an assessment to identify areas that can be improved. Our district is scheduled to have that assessment early in January.

15. Closed Session Pursuant to Iowa Code 21.5(1)(i) - Evaluation of Employee Not Covered By a Collective Bargaining agreement

The time being 8:17 PM it was moved by J Benesh, seconded by Hoover to enter into closed session pursuant to Iowa Code chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals reputation and that individual requests a closed session. Roll call vote: Ayes – Hoover, J Benesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays – None.

The time being 8:25 PM, it was moved by Helms, seconded by Hoover to return to open session. Roll call vote: Ayes – Hoover, J Benesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays – None.

16. Adjourn

The time being 8:26 PM it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

______________________________                        _____________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

September 28, 2022

1. Call to Order

President, Jeffrey Boss, called the Special Meeting to order at 7:00 PM.

2. Call the Roll

Present in the board room were Director Hoover and Secretary Peyton. Present via Zoom were Directors, R Benesch, Price and Haughenbury and Superintendent Hoeger.

3. Approve Meeting Agenda

It was moved by Hoover, seconded by Haughenbury to approve the agenda as presented. Motion carried 5-0.

4. Public hearing regarding approval of the plans, specifications, form of contract, and the estimated total cost for the Phase II Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

President, Jeffrey Boss, opened the hearing at 7:02 PM and called for any oral objection to the adoption of the plans, specifications, form of contract and estimate of total costs for the Phase II equipment package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation project. Superintendent Hoeger reviewed with the board the plans for the equipment and the bid that was received. No oral objections were offered and Secretary Peyton reported that no written objection had been filed. President Jeffrey Boss declared the hearing closed at 7:03 PM.

5. Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by Hoover, seconded by Price to adopt the Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project. Roll call vote: Ayes; Hoover, R Benesch, Price, Haughenbury & Boss. Nays; none.

6. Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Phase II  Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project

It was moved by R Benesch, seconded by Hoover to adopt the Resolution Making Award of the Construction Contract to Hart-Hammer, Inc. for the Phase II Equipment Package of the North Linn CSD MS/HS Remodel and Ventilation project in the amount of $231,369. Roll call vote: Ayes; Hoover, R Benesch, Price, Haughenbury, & Boss. Nays; none.

7. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

Superintendent Hoeger shared the bid set for the electrical package which includes replacing the current electrical service panel.

It was moved by Hoover, seconded by R Benesch to adopt the Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project. Roll call vote: Ayes; Hoover, R Benesch, Price, Haughenbury & Boss. Nays; none.

8. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for the Elementary and Preschool Playground Equipment and Surfacing for the North Linn Community School District Playground Renovation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

Superintendent Hoeger shared the bid package and design for the elementary and preschool playground areas and discussed to goals for improving accessibility and creating play areas for all age ranges.

It was moved by Hoover, seconded by Haughenbury to adopt the Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for the Elementary and Preschool Playground Equipment and Surfacing for the North Linn Community School District Playground Renovation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project. Roll call vote: Ayes; Hoover, R Benesch, Price, Haughenbury & Boss. Nays; none.

9. Receive SiteLogiq Professional Services Agreement Amendment #2

Superintendent reviewed the updated to the Professional Services Agreement that included the scope of work and the estimated cost of the project. It was moved by R Benesch, seconded by Price to approve Amendment #2 to the professional services agreement with SiteLogiq as presented. Motion carried 5-0.

10. Adjourn

The time being 7:26 PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 5-0.

 

_________________________              _________________________

Kerry Peyton, Secretary                              Jeffrey Boss, Board President

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, October 19, 2022

1. Call to Order

President Jeffrey Boss called the regular meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors Helms, R Benesch & Price, Superintendent Hoeger, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director Haughenbury was present via zoom as his work schedule did not allow him to attend the meeting in person. Directors J Benesh and Hoover were absent.

3. Approve Meeting Agenda

It was moved by Helms, seconded by Price to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

Secretary Peyton presented the monthly financial reports. It was moved by Helms, seconded by Price to approve the following consent items: Minutes of the September Meeting and September 28^th special meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

There were no visitors.

6. Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

Board President, Jeffrey Boss, announced that the public hearing is cancelled.

7. Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by Helms, seconded by R Benesch to reject the bid received from Price Electric for the Phase II Electrical Package because it did not comply with the specifications required. Roll call vote: Ayes; Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

8. CANCELED - Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for the Elementary and Preschool Playground Equipment and Surfacing for the North Linn Community School District Playground Renovation Project.

President, Jeffrey Boss, announced the public hearing was cancelled.

9. Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Elementary and Preschool Playground Equipment and Surfacing for the North Linn Community School District Playground Renovation Project.

It was moved by Helms, seconded by Price to reject the bids received for the Playground Renovation Project. Roll call vote: Ayes; Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

10. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

Superintendent Hoeger presented the updated specification that will be included in the amendment to the bid package. Bids are due November 15 at 2:00 PM and the public hearing for this project will be on November 16^th at 7:00 PM.

11. Principal and Coordinator Reports

Secondary Principal Giegerich shared kudos to staff and students as they continue to work and learn in their new environment, gave an update on the construction project and the plan to get rid of unnecessary furniture etc. once construction is complete, and shared information on the FAST testing that was recently completed. Elementary Principal/Director of School Improvement Graven provided the district wide test scores from the fall tests and shared the adjustments and interventions already being implemented, and updated the board on the Leader in Me activities planned for the October PD day for staff that will include some students.

12. Receive Open Enrollment

It was moved by R Benesch, seconded by Price to approve the two open enrollment requests out of the district. Motion carried 5-0.

13. Receive Personnel Recommendations

It was moved by R Benesch, seconded by Helms to approve the following resignations: Melissa Wheatley, MS Volleyball; Sarah Meyer, MS Volleyball; Krystle Bosch-Allison Special Education Teacher effective 10/28/22; Salina Prior, food service and Brea Windfield, School Nurse. Motion carried 5-0.

14. Resolution to Consider Continued Participation in the Instructional Support Program

It was moved by Helms, seconded by Price to adopt the Resolution to Consider Continued Participation in the Instructional Support Program and set the public hearing for 7:00 PM on November 16^th. Roll call vote: Ayes; Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

15. Receive Update to Student Handbooks.

It was moved by R Benesch, seconded by Price to approve the update to the student handbooks as presented. Notice will be sent to families and staff. Motion carried 5-0.

16. Appoint Level I & Level II Investigators

It was moved by Helms, seconded by Price to approve the Level I and Level II Investigators as presented. Motion carried 5-0.

17. Receive Early Separation for Certified Employees

It was move by Helms, seconded by R Benesch to approve the Early Separation plan as presented for Certified Staff for the 22-23 school year. Motion carried 5-0.

18. Receive Board Policy Updates

It was moved by Helms, seconded by R Benesch to waive the 2^nd reading and approve the updates to board policies as presented. Motion carried 5-0.

19. Receive Construction Project Change Orders

Superintendent Hoeger reviewed the change orders that have been received since the last meeting. It was moved by R Benesch, seconded by Price to approve the change orders as presented. Motion carried 5-0.

20. Receive FFA Request for Out of State and Overnight Travel

FFA sponsor, Tom Murray, is requesting out of state and overnight travel to Indianapolis, IN for the National Leadership Conference October 26-29. It was moved by R Benesch, seconded by Price to approve the out of state and overnight travel request from the North Linn FFA Chapter to travel to Indianapolis, IN. Motion carried 5-0.

21. Consider Information and Discussion Items
    
    1. Construction Update – Superintendent Hoeger gave an update on the construction progress and anticipated completion dates for specific areas.
    2. Redistrict Map – Superintendent Hoeger presented the redrawn Director District map based on the most recent census. Next step will be approving a resolution at the November board meeting and submitting that information to the Secretary of State’s office.
    3. Enrollment Update – Enrollment was certified on October 12^th. Actual Enrollment (# of students state funding is based on) is up 8.33 students. Actual Students served in our buildings is down 4.27 students.
    4. Operational Sharing – Superintendent Hoeger shared Operational Sharing opportunities available to the district.

22. Adjourn

The time being 8:18 PM it was moved by R Benesch, seconded by Price to adjourn the meeting. Motion carried 5-0.

 

__________________________________                _____________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Annual Meeting 6:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 22, 2022

 

1. Call to Order

President, Jeffrey Boss, called the Annual meeting to order at 6:00 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh and Price, Superintendent Hoeger, Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors Helms and R Benesch were absent. Director Haughenbury arrived at 6:02 PM.

3. Approve Meeting Agenda

It was moved by Price, seconded by J Benesh to approve the agenda with the addition of item #23. Motion carried 5-0.

4. Approve Consent Items

Secretary Peyton reviewed the October Financial Reports with the board. It was moved by J Benesh, seconded by Price to approve the following consent items: Minutes of the October board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors/Public Forum

There were no visitors

6. Examine and settle books from the previous year.

Secretary Peyton provided documents from Walker State Bank, Community Savings Bank and F & M Bank confirming the cash balances in the various checking accounts and showed the same balances on the bank reconciliation reports for June 30, 2022. It was moved by J Benesh, seconded by Hoover to settle the books for the 2020-2021 school year. Motion carried 5-0.

7. Adjourn

The time being 6:06 PM it was moved by J Benesh, seconded by Price to adjourn the meeting. Motion carried 5-0.

 

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Organizational Meeting 6:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 22, 2022

 

1. Call to Order

Superintendent Hoeger called the Organizational meeting to order at 6:06 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, Price and Haughenbury, Superintendent Hoeger, Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors Helms and R Benesch were absent.

3. Elect of the President of the Board for the 2022-2023 school year

Superintendent Hoeger served as President Pro-Tem and called for nominations for President of the Board. Director J Benesh nominated Jeff Boss, Director Haughenbury seconded the nomination. Nominations ceased. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; none. Jeffrey Boss was declared the Board President and took the oath of office.

4. Election of the Vice President of the Board for the 2022-2023 school year

President Jeffrey Boss assumed control of the meeting and called for nomination for Vice President of the Board. Director Hoover nominated Bret Haughenbury, J Benesh seconded the nomination. Director Haughenbury nominated Nick Price. Nominations ceased. Roll call vote: Directors Hoover, J Benesh, Price & Boss voted for Bret Haughenbury. Director Haughenbury voted for Nick Price. Bret Haughenbury was declared the Vice President and took the oath of office.

5. Receive Monthly Board Meeting Date and Time for 2022-2023

It was moved by Price, seconded by Hoover to set our board meetings according to board policy as the 3^rd Wednesday of each month at 7:00PM in the District Office. Motion carried 5-0.

6. Public Hearing on the Proposed Resolution to Continue Participation in the Instructional Support Program

President Jeffrey Boss announced that this is the time, place and date to hold a hearing on the proposed Resolution to Continue Participation in the Instructional Support Program. Secretary Peyton reviewed the program requirements with the board. President Boss called for any oral objections to the resolution. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 6:10 PM.

7. Resolution to Continue Participation in the Instructional Support Program

It was moved by Haughenbury, seconded by Price to adopt the Resolution to Continue Participation in the Instructional Support Program. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury, Boss. Nays; none.

8. Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

President Jeffrey Boss opened the hearing at 6:10 PM. Superintendent Hoeger shared the plans for the electrical package and the bid that was received. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 6:17 PM.

9. Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by J Benesh, seconded by Hoover to adopt the Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; None.

10. Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by J Benesh, seconded by Hoover to adopt the Resolution Making Award of the Construction Contract to Price Electric for the Phase II Electrical Package of the North Linn MS/HS Remodel and Ventilation Project in the amount of $53,040. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; None.

11. Principal and Coordinator Reports

Secondary Principal Giegerich gave an update that all HS staff are back in their original classrooms and that the HS office would be ready to occupy on or around December 5^th. The HS Gym floor will be refinished over Thanksgiving break. The local fire departments spoke to students in 10-12^th grade this week about being a firefighter or an EMT. He also commented on how great the Musical was in November.

Elementary Principal/Director of School Improvement Graven gave an update on the PD & training that took place recently, updated the board on the playground project and reviewed the tagline information that was received.

12. Receive Open Enrollment Requests

It was moved by Haughenbury, seconded by Hoover to approve the 1 open enrollment request out of the district. Motion carried 5-0.

13. Receive Personnel Recommendations

It was moved by J Benesh, seconded by Price to accept the following resignations; Jennifer McNeill, Head Volleyball Coach & Maddie Stepanek MS Softball Coach as well as the following new hires; Ashtin Schmitz, Nurse; Zach Ericson, 2^nd Shift Custodian; EmmaLee Snitkey, Special Education Associate; Sarah Mills, Food Service Associate; Justin Kress, MS Wrestling Coach; Noah Tiegs HS Large Group and Individual Speech Coach. Motion carried 5-0.

14. Receive Construction Project Change Orders

Superintendent Hoeger reviewed the change orders since the last meeting. It was moved by J Benesh, seconded by Price to approve the change orders as presented. Motion carried 5-0.

15. Receive Operational Sharing Agreement

It was moved by Price, seconded by Hoover to approve the Superintendent Operational Sharing agreement between North Linn and Central City starting with the 2023-2024 school year. Motion carried 5-0.

16. Receive Contract with Trent Grundmeyer

It was moved by J Benesh, seconded by Price to approve the contract with Grundmeyer Leadership Services in the amount of $13,128.48 for hiring a shared Superintendent with Central City. Motion carried 5-0.

17. Receive School Board Policy Updates

It was moved by Haughenbury, seconded by Price to waive the first reading of the 700 series policies and approve the policies as presented. Motion carried 5-0.

18. Receive SBRC Application for Open Enrollment Out

It was moved by J Benesh, seconded by Hoover to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $88,169.40 for open enrolled out students who were not included in the district’s previous year certified enrollment count. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury, Boss. Nays; none.

19. Receive SBRC Application for Increased Enrollment

It was moved by Hoover, seconded by J Benesh to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $61,644.10 due to an increase of certified enrollment from the prior year. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; none.

20. Receive Auditing Services Bid

Secretary Peyton presented the 2 responses we received to the RFP for audit services. It was moved by Hoover, seconded by Haughenbury to approve the bid from Terpstra, Hoke & Associates for audit services for Fiscal Years 23, 24 & 25. Motion carried 5-0.

21. Receive School Board Director Redistrict Resolution

It was moved by Price, seconded by J Benesh to adopt the School Director Redistricting Resolution for North Linn Community School District. Motion carried 5-0.

22. Authorize Access to Hiawatha Bank Accounts & ACH Processing

It was moved by J Benesh, seconded by Haughenbury to authorize Kerry Peyton to have unlimited account access for each checking account and ACH Processing authority for payroll and to give Dawn Dvorak access to all checking accounts to view transactions and print statements as well as ACH Processing authority for payroll. Motion carried 5-0.

23. Receive Fundraiser Requests

It was moved by J Benesh, seconded by Haughenbury to approve the request from the Junior Class to host a Facebook auction to raise money for Prom and approve the request to sell Kathy’s Pies from FBLA to raise money for their state leadership conference. Motion carried 5-0.

24. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

It was moved by J Benesh, seconded by Price to adopt the Resolution Tentatively Approve the Plans, Specifications, Form of Contract and Estimate of the Total Cost for Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Authorizing and Fixing a Date, Time and Location for Hearing Theron and for Taking of Competitive Bids Therefor. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury and Boss. Nays; none.

25. Consider Information and Discussion Items
    • Construction Update – Superintendent Hoeger gave an update on the construction progress.
    • Playground Planning Update – Superintendent Hoeger shared information with the board regarding the competitive quote process for the playground equipment.
    • Linn, Buchanan & Delaware County Conference Boards – Connie Helms was selected to serve on the Linn County Conference Board, Matt Hoover was selected to serve on the Buchanan County Conference Board and Ryan Benesch was selected to serve on the Delaware County Conference Board.

26. Adjourn

The time being 7:00 PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 5-0.

 

 

__________________________                 ________________________

Kerry Peyton, Board Secretary                    Jeffrey Boss, Board President

 

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT/CENTRAL CITY COMMUNITY SCHOOL DISTRICT

Special Joint Meeting 6:00 PM

Media Center

400 Barber Street

Central City, IA

November 28, 2022

1. Call to order/ Roll Call

President Jeffrey Boss called the special joint meeting to order at 6:00 PM. Present were Directors Hoover, J Benesh & Price, Superintendent Hoeger and Secretary Peyton. Directors Helms, R Benesch and Haughenbury were absent. Also present were Roger Wilcox and Gary McAndrew with Grundmeyer Leader Services as well as Central City School Board Directors Palmer, Rundall, Siglin, Stewart & Watkinson along with Interim Superintendent Marshall.

2. Adoption of Agenda

It was moved by Price, seconded by Hoover to approve the agenda as presented. Motion carried 4-0.

3. Discussion and Review of Search Firm Planning Process for Superintendent Search

Grundmeyer Leader Services presented information about a Superintendent search and the boards discussed a timeline for applications to be accepted and interviews to happen.

4. Adjournment

The time being 7:20 PM it was moved by Price, seconded by J Benesh to adjourn the meeting. Motion carried 4-0.

 

______________________________                        _____________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

December 14, 2022

1. Call to Order

          President, Jeffrey Boss, called the regular meeting to order at 7:00 PM

2. Call the Roll

          Present were Directors Hoover, J Benesh, Helms, Price and Haughenbury, Secondary Principal Giegerich and Secretary Peyton. Director R Benesch, Superintendent Hoeger and Elementary Principal/Director of School Improvement were present via zoom.

3. Approve Meeting Agenda

          It was moved by J Benesh, seconded by Price to approve the agenda as present. Motion carried 7-0.

4. Approve Consent Items

          It was moved by Haughenbury, seconded by Hoover to approve the following consent items: Minutes of the November board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 7-0.

5. Receive Visitors / Public Forum

6. Receive Principal and Coordinator Reports

          Secondary Principal Giegerich gave an update on the occupancy of the High School building – they should be moved back into the HS kitchen before break and classrooms have been occupied for a week or more. He also discussed the Leader In Me kickoff scheduled for 12/21 for MS and HS students where they will participate in interactive and competitive games based on the 7 habits. Elementary Principal/Director of School Improvement provided an update on the training that she and Michelle Cherry attended last week, it was a great day of hands on learning. The Elementary winter concert was last week and was well attended. She also shared the agenda for the next PD day.

7. Receive Personnel Recommendations

          It was moved by R Benesch, seconded by J Benesh to approve the following resignations; Shellia Price, HS Poms and Lisa Caston, 6-12 Vocal Music. Motion carried 7-0.

8. Receive Open Enrollment Requests

          There were no open enrollment requests to review.

9. Not to Exceed $1,825,000 General Obligation School Bonds, Series 2023 - Resolution Directing the Advertisement for Sale and Approving the Terms of Offering

          It was moved by J Benesh, seconded by R Benesch to adopt the Resolution Directing the Advertisement for Sale of Not to Exceed $1,825,000 General Obligation School Bonds Series 2023 and approve the terms of Offering. Roll call vote: Ayes; Hoover, J Benesh, Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

10. Approve SBRC Modified Allowable Growth Dropout Prevention for 2022/2023

          It was moved by Helms, seconded by Haughenbury to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $103,402 for the At Risk & Dropout Prevention Program. Roll call vote: Ayes; Hoover, J Benesh, Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

11. Receive Enrollment Applications in the Early Separation Plan

          It was moved by Helms, seconded by J Benesh to approve the application from Lisa Caston to participate in the 22-23 Early Separation Plan. Motion carried 7-0.

12. Receive Fundraiser Requests

          It was moved by Haughenbury, seconded by Hoover to approve the request from the Industrial Tech Club to construct and sell a limited number of bag board games. Motion carried 7-0.

13. Consider Information and Discussion Items
    
    1. Construction update – Superintendent Hoeger gave an update on the current construction progress and the plans for the final phase of construction set to begin in March.
    2. Superintendent Search Update – Superintendent Hoeger shared with the board the survey results from Grundmeyer leader services and that we are getting weekly updates from them regarding applications received.

14. Adjourn

          The time being 7:39PM it was moved by Haughenbury, seconded by J Benesh to adjourn the meeting. Motion carried 7-0.

 

          ___________________________                 __________________________

         Kerry Peyton, Board Secretary                     Jeffrey Boss, Board President

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 6:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

December 21, 2022

1. Call to Order

          President, Jeffrey Boss, called the special meeting to order at 6:00 PM.

2. Call the Roll

          Present were Directors Hoover, Helms, Price & Haughenbury, Superintendent Hoeger and Secretary Peyton. Directors J Benesh and R Benesch were absent.

3. Approve Meeting Agenda

          It was moved by Helms, seconded by Hoover to approve the agenda as presented. Motion carried 5-0.

4. Receive Visitors / Public Forum

          There were no visitors.

5. Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

President Jeffrey Boss opened the public hearing at 6:00PM. Superintendent Hoeger shared the plans for the Phase II Construction project and reviewed the bids that were received. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 6:05 PM

6. Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by Helms, seconded by Price to adopt the Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project. Roll call vote: Ayes; Hoover, Helms, Price, Haughenbury & Boss. Nays; none.

7. Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by Helms, seconded by Price to adopt the Resolution Making Award of the Construction Contracts to the following bidders: B.G. Brecke Mechanical for the Mechanical, Controls, Testing & Balancing bid packages in the amount of $435,900, Woodruff Construction, Inc. for the General Trades bid package in the amount of $502,900 and Price Electric for the Electrical bid package in the amount of $114,910. Roll call vote: Ayes; Hoover, Helms, Price, Haughenbury & Boss. Nays; none.

8. Consider Information and Discussion Items
   1. 1. Early Graduation Requests – Superintendent Hoeger shared the letters from the students requesting early graduation at the conclusion of the first semester. All students have met the requirements to Graduate and the board approved the requests.

9. Adjourn

          The time being 6:09 PM it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 5-0.

 

                                 _____________________________             ____________________________

                                 Kerry Peyton, Board Secretary                      Jeffrey Boss, Board President

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, January 18, 2023

 

1. Call to Order

President, Jeffrey Boss, called the regular meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, Helms, R Benesch, Price & Haughenbury, Superintendent Hoeger and Secretary Peyton. Secondary Principal Giegerich and Elementary Principal/Director of School Improvement Graven were present via zoom due to the weather.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 7-0

4. Approve Consent Items

Secretary Peyton presented the financial statements and discussed plans for sending out year-end tax documents and open enrollment invoices before the end of the month. It was moved by Haughenbury, seconded by Price to approve the following consent items: Minutes of the December board meetings, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 7-0.

5. Receive Visitors / Public Forum

There were no visitors.

6. Principal and Coordinator Reports

Elementary Principal/Director of School Improvement Graven discussed the Special Education delivery plan and the new matrix they are working on to better gauge student needs and teacher workload. She also gave an update on the Lighthouse meetings, Future Ready data, midyear meetings with staff and preschool fees.

Secondary Principal Giegerich discussed the CTE/Math Co-Teaching program, Leader In Me activities and discussed plans to revisit the Portrait of a Graduate.

7. Receive Open Enrollment

There were no open enrollment requests.

8. Receive Personnel Recommendations

It was moved by R Benesch, seconded by Haughenbury to approve the following new hires: Kelsey Hinrichs, Head Volleyball Coach; Rae VanMilligan, MS Softball coach (pending background check); Emily Raab K-12 vocal music and Veronica Jons, HS Pom Pon coach (pending background check). Motion carried 7-0.

9. Receive Construction Project Change Orders

It was moved by J Benesh, seconded by R Benesch to approve the change orders as presented. Motion carried 7-0.

10. Receive Asbestos Removal Quote

Superintendent Hoeger presented the 3 quotes received for the asbestos removal for the construction project this summer. It was moved by Haughenbury, seconded by Price to accept the quote from Environmental Property Solutions in the amount of $17,940. Roll call vote: Ayes; Hoover, J Benesch, Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

11. Receive Playground Equipment Quote

Superintendent Hoeger presented the 2 quotes we received for the Elementary Playground project. The board discussed the equipment design, site preparation and delivery dates. The board directed Kimberly Graven to poll the elementary students to decide the color theme for the playground equipment. It was moved by Helms, seconded by R Benesch to accept the quote from Boland Recreation in the amount of $194,350.00. Roll call vote: Ayes; Hoover, J Benesh, Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.

12. Receive School Bus Purchase Bid

Superintendent Hoeger presented the bid from School Bus Sales for at 72 passenger gas engine school bus. It was moved by R Benesch, seconded by Hoover to approve the purchase of a 72 passenger gas engine school bus from School Bus Sales, Co. in the amount of $124,706.00. Motion carried 7-0.

13. Adopt Budget Resolution for Budget Guarantee

It was moved by R Benesch, seconded by Helms to adopt the following Resolution: Resolved, that the Board of Directors of the North Linn Community School District, will levy property tax for fiscal year 2023-2024 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Roll call vote: Ayes; Hoover, J Benesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays; none.

14. Receive Bond Counsel Engagement Agreement

It was moved by J Benesh, seconded by R Benesch to approve the Bond Counsel Engagement Agreement Proposed Issuance of $1,825,000 General Obligation School Bonds, Series 2023with Ahlers & Cooney, PC. Motion carried 7-0.

15. Receive Fundraiser Request

It was moved by Helms, seconded by R Benesch to approve the 30PoP fundraiser for Middle School athletics as presented. Motion carried 7-0.

16. Receive Student Teaching Agreement with William Penn University

It was moved by J Benesh, seconded by Helms to approve the Student Teaching agreement with William Penn University. Motion carried 7-0.

17. Consider Information and Discussion Items
    
    1. Construction Update – Superintendent Hoeger provided and update on door installation, asbestos and the upcoming construction schedule.
    2. Future Meeting Dates – Meetings are set for the upcoming Superintendent interviews.
    3. List of institutions to receive GO Bond RFP – Secretary Peyton discussed the list of financial institutions the BO Bond RFP will be sent to next week.

18. Closed Session Pursuant to Iowa Code 21.5(1)(i) - Evaluation of Employee Not Covered By a Collective Bargaining agreement

The time being 8:56 PM it was moved by Helms, seconded by R Benesch to enter into closed session pursuant to Iowa Code chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals reputation and that individual requests a closed session. Roll call vote: Ayes – Hoover, J Benesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays – None.

The time being 8:40 PM it was moved by Hoover, seconded by J Benesh to return to open session. Roll call vote: Ayes – Hoover, J Benesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays – None.

19. Adjourn

The time being 9:13PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

___________________________                     __________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT & CENTRAL CITY COMMUNITY SCHOOL DISTRICT

Special Joint Meeting 1:30 PM

Central City CSD Media Room

400 Barber Street

Central City, IA

Wednesday, February 8, 2023

 

1. Call to Order

President, Jeffrey Boss, called the Special Joint Meeting to order at 2:00 PM

2. Call the Roll

Present were Directors Hoover, J Benesh, R Benesch, Price and Haughenbury; Superintendent Hoeger and Secretary Peyton. Director Helms was absent. Also present were Tyler Carson, Adam Rundall, Justine Siglin, Gina Stewart and Andrea Watkinson with the Central City School Board along with Board Secretary, Ashley Ratliff and Roger Wilcox and Gary McAndrew with Grundmeyer Leader Services.

3. Approve Meeting Agenda

It was moved by R Benesch, seconded by Hoover to approve the agenda as presented. Motion carried 6-0.

4. Closed Session (Superintendent Candidate Interviews)

The time being 2:01PM it was moved by R Benesch, seconded by Hoover to enter into closed session pursuant to Chapter 21.5i: To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.

The time being 7:23PM the board entered into open session.

5. Adjourn

The time being 7:23PM it was moved by J Benesh, seconded by Hoover to adjourn the meeting.

6. Motion to move into Exempt Session to discuss negotiating strategies pursuant to 20.17(3).

The time being 7:45PM it was moved by Haughenbury, seconded by R Benesch to enter into exempt pursuant to Chapter 20.17(3) to discuss negotiating strategies. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.

7. Instruct Grundmeyer Leader Services to Extend Employment Offer

It was moved by R Benesch, seconded by Hoover to instruct Grundmeyer Leader services to extend an Employment Offer as discussed in Closed Session. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.

8. Adjourn

The time being 9:33 PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

 

_________________________              __________________________

Kerry Peyton, Board Secretary               Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, February 15, 2023

1. Call to Order

President, Jeffrey Boss, called the Regular Meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, R Benesch, Price and Haughenbury; Superintendent Hoeger, Secondary Principal Giegerich and Elementary Principal/Director of School Improvement Graven. Secretary Peyton was present via zoom. Director Helms was absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by R Benesh to approve the agenda as presented. Motion carried 6-0.

4. Approve Consent Items

Secretary Peyton discussed the financial reports, budget workshop, health insurance renewal, scholarship donations and investments and the status of the FY22 audit. It was moved by R Benesch, seconded by Haughenbury to approve the following consent items: Minutes of the January board meetings, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 6-0.

5. Receive Visitors / Public Forum

There were no visitors

6. Consideration of sealed bids opened and reviewed by the Superintendent of Schools, Secretary of the Board and Financial Advisor

Superintendent reviewed with the board the bids received for the General Obligation School Bonds, Series 2023 from Community Savings Bank, Hills Bank and F & M Bank.

7. Adopt Resolution Directing Sale of General Obligation School Bonds, Series 2023

It was moved by J Benesh, seconded by Price to adopt the resolution directing the sale of $631,000 General Obligation School Bonds, Series 2023 to F & M Bank, Manchester Iowa. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.

8. Principal and Coordinator Reports

Elementary Principal/Director of School Improvement Graven discussed the updates they are making to the Special Education Delivery Plan, topic covered during the recent Lighthouse meetings, PK/K enrollment numbers and discussed the upcoming parent information night and how to get information out to more parents, exciting improvements in FAST testing scores and the continued interventions and the goal meetings being held with each teacher.

Secondary Principal Giegerich presented the Short Film that was given All-State distinction, discussed the Leader in Me lessons being learned by staff first and gave an update on the construction project.

9. Receive Open Enrollment

It was moved by R Benesch, seconded by J Benesh to approve the 2 open enrollment requests out of the district and 1 open enrollment request into the district. Motion carried 6-0.

10. Receive Personnel Recommendations

It was moved by J Benesh, seconded by R Benesch to approve the following new hires; Leisa Breitfelder, Superintendent for the 2023-2024 school year and Danielle Rawson, Special Education associate for the 2022-2023 school year. Motion carried 6-0.

11. Receive Construction Project Change Orders

It was moved by J Benesh, seconded by Price to approve the change orders as presented. Motion carried 6-0.

12. Receive School Board Policies 705.01R2 and the 800 series

It was moved by Haughenbury, seconded by J Benesh to waive the 2^nd reading and approve the 800 series board policies and add board policy 705.01R2 tonight. Motion carried 6-0.

13.  Receive Carpet Bids for Middle and High School

Superintendent Hoeger presented the 2 quotes received to replace the carpet in the middle school and high school. It was moved by Haughenbury, seconded by R Benesch to approve the quote from Kluesner Flooring in the amount of $104,271.11 to remove the old carpet and install new carpet in the middle and high school buildings. Motion carried 6-0.

14. Receive Bid for Restroom Fixtures

It was moved by Haughenbury, seconded by R Benesch to approve the quote from Brecke Mechanical in the amount of $5,142 to purchase and install restroom fixtures in the boys and girls locker rooms. Motion carried 6-0.

 

15.  Receive Bid for Industrial Technology Room Lights

It was moved by R Benesch, seconded by Haughenbury to approve the quote from Price Electric in the amount of $22,840 to install new LED lighting in the Industrial Technology room. Motion carried 6-0.

16. Receive Fundraiser Requests

It was moved by R Benesch, seconded by Haughenbury to approve the fundraiser request from FCCLA to set up a student run coffee shop to help fund the dues and the request from the Spanish Club to sell chocolates, bulbs, seeds and flowers through Snacking with Century Resources to help fund their trip to Costa Rica. Motion carried 6-0.

17. Consider Information and Discussion Items
    
    1. April Board Meeting Date – Superintendent Hoeger discussed the need to move our April board meeting if the budget deadline remains April 17^th. Further discussion will be held at the March meeting.
    2. Construction Update – Superintendent Hoeger discussed the preconstruction meeting held last week for Phase II, provided an update on the punch list items and provided feedback on the open house held for the public.
    3. School Calendar – the 2023-2024 calendar has been sent to staff for review/comments, it will be presented to the board in March for approval.
    4. Locker Room Lockers – Superintendent Hoeger discussed options for disposing of the lockers that are currently in the boys and girls locker rooms.

18. Adjourn

The time being 8:10 PM it was moved by R Benesch, seconded by J Benesh to adjourn the meeting. Motion carried 6-0.

 

___________________________                     __________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, March 15, 2023

1. Call to Order

President, Jeffrey Boss, called the Regular Meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors, Hoover, J Benesh & Helms; Superintendent Hoeger, Secondary Principal Geigerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director Price was present via zoom as he was traveling out of state. Directors R Benesch and Haughenbury were absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

It was moved by J Benesh, seconded by Hoover to approve the following consent items: Minutes of the February board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

There were no visitors.

6. Principal and Coordinator Reports

Secondary Principal Giegerich shared that travel to and from the recent state tournaments went well and discussed ideas to make things work better/more efficiently in the future. He shared a list of accolades for our fine arts programs and gave an update on the construction progress. Elementary Principal/Director of School Improvement Graven discussed the ISASP testing that will take place at the end of March, shared that the desk audits have been submitted and approved, Staff have been working through the Special Education delivery plan and will meet with Grant Wood AEA staff to discuss changes. Mrs. Graven and several other staff visited another school district to see the Leader In Me Day – it was a great experience and they are looking forward to implementing this in our district. She also discussed Preschool and Kindergarten enrollment for Fall 2023.

7. Receive Open Enrollment

It was moved by J Benesh, seconded by Helms to approve one open enrollment out and one open enrollment into the district. Motion carried 5-0.

8. Receive Personnel Recommendations

It was moved by J Benesh, seconded by Hoover to approve the resignation of Carla Morrow effective at the end of the 22-23 school year. Motion carried 5-0.

9. Receive Budget Estimate for 2023/2024 School Year and Set Budget Hearing Date and Time

It was moved by Helms, seconded by J Benesh to publish the FY24 budget as presented and set the FY24 budget hearing for April 19^th at 7:00 PM in the District Office located at 3033 Lynx Dr., Troy Mills, Iowa. Motion carried 5-0.

10. Receive and Set Hearing Date and Time to Amend Fiscal Year 2022-2023 Budget

It was moved by J Benesh, seconded by Hoover to publish the amended FY23 budget as presented and hold a public hearing on April 19^th at 7:00 PM in the District Office located at 3033 Lynx Dr., Troy Mills, Iowa. Motion carried 5-0.

11. $632,000 General Obligation School Bonds, Series 2023
    
    • Approval of form of Tax Exemption Certificate

It was moved by J Benesh, seconded by Hoover to approve the form of Tax Exempt Certificate and file it as required. Roll call vote; Ayes: Hoover, J Benesh, Helms, Price & Boss. Nays: None.

• • Resolution Authorizing the Issuance of Bonds and Levying a Tax for the Payment Thereof

It was moved by Hoover, seconded by Helms to adopt the Resolution Authorizing the Issuance of bonds and Levying a Tax for the Payment Thereof. Roll call vote: Ayes; Hoover, J Benesh, Helms, Price & Boss. Nays; none.

12. Receive Operational Sharing Agreements

It was moved by J Benesh, seconded by Helms to approve the Operational Sharing Agreement with Central City CSD and Center Point CSD for the Transportation Director and Food Service Director with Monticello CSD. Motion carried 5-0.

13. Receive Public Hearing for the Revised 2022-2023 School Calendar

President, Jeffrey Boss, opened the public hearing for the revised 2022-2023 school calendar at 7:35PM. Superintendent Hoeger presented the revised 2022-2023 calendar. No public comments were received. Jeffrey Boss closed the hearing at 7:40 PM.

14. Receive 2022-2023 School Calendar

It was moved by Helms, seconded by J Benesh to approve the revised 2022-2023 calendar as presented. Motion carried 5-0.

15. Receive Public Hearing for the 2023-2024 School Calendar

President, Jeffrey Boss, opened the public hearing for the 2023-2024 school calendar at 7:42PM. Superintendent presented the 2023-2024 school calendar. No public comments were received. President, Jeffrey Boss closed the public hearing at 7:48PM.

16. Receive 2023-2024 School Calendar

It was moved by Helms, seconded by Hoover to approve the 2023-2024 school calendar as presented. Motion carried 5-0.

17. Receive the 900 Series of Board Policies

It was moved by Helms, seconded by J Benesh to waive the 2^nd reading and approve the 900 series of Board Policies at this meeting. Motion carried 5-0.

18. Receive the 401.11-401.13 Series of Board Policy Updates

It was moved by Helms, seconded by Hoover to waive the 2^nd reading and approve the 401.11-401.13 series of board policies at this meeting. Motion carried 5-0.

19. Receive Final Independent Auditors Report

Secretary Peyton presented the FY22 Auditors report. It was moved by Helms, seconded by Hoover to approve the Fiscal Year 2022 independent audit of our basic financial statements and supplementary information by Terpstra, Hoke & Associates. Motion carried 5-0.

20. Receive Cooperative Agreements for Student Teachers

It was moved by J Benesh, seconded by Hoover to approve the Cooperative Agreements for Student Teachers with the University of Northern Iowa, Coe College, Mt. Mercy University and Morningside University. Motion carried 5-0.

21. Receive AEA Purchasing Agreement

It was moved by Hoover, seconded by J Benesh to approve the AEA Purchasing Agreement for the 2023-2024 school year. Motion carried 5-0.

22. Receive FFA Overnight Travel Request for State Convention

It was moved by Hoover, seconded by Helms to approve the FFA overnight travel request to Ames April 16-18 for the State Convention. Motion carried 5-0.

23. Receive Vocal/Band Fundraiser

It was moved by Helms, seconded by Hoover to approve the Butter Braid fundraiser request from Vocal & Band to raise funds for their trip in 2024. Motion carried 5-0.

24. Consider Information and Discussion Items
    
    • Construction Update – Superintendent Hoeger gave an update on the punch list items, delivery schedule for the chiller, and timeline for the start of Phase II construction.
    • Safety Grant – Superintendent Hoeger provided information on the safety grant that the District has applied for. There should be more information available in the next month or two.

25. Adjourn

The time being 7:55 PM it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 5-0

26. The Board of Directors will meet in Exempt session to consider district position negotiations as provided in Iowa Code 20.17(3).

As provided in Iowa Code 20.17(3) the Board of Directors will meet for a negotiation strategy session.

 

_____________________________           __________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

Board of Directors

North Linn Community School District

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

April 19, 2023

The Board of Directors met in Exempt session at 6:45 PM to consider district position negotiations as provided in Iowa Code 20.17(3) prior to the Regular Meeting.

1. Call to Order

President, Jeffrey Boss, called the regular meeting to order at 7:03 PM

2. Call the Roll

Present were Directors, Hoover, J Benesh, Price & Haughenbury, Superintendent Hoeger, Secondary Principal Hoeger, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors Helms and R Benesch were absent. Also in attendance were Kelly DeVore and Kira Ingwersen with National Honor Society as well as Tony Bowen, Ella Raddatz, Mabel Meyer, Nic Michael, Caitlin O’Brien, Lily Paul, Grady Schulte, Abby Greif and Jenna Dake with the Elementary Lighthouse team.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Haughenbury to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

Secretary Peyton presented the March financial reports and reported the GO Bond Series 2023 closed on April 4^th. It was moved by Haughenbury, seconded by Price to approve the following consent items: Minutes of the March board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

6. Hold Hearing on Proposed 2023-2024 School Budget

President, Jeffrey Boss, opened the public hearing for the proposed 2023-2024 School Budget at 7:30PM. Secretary Peyton made comments regarding the budget and levy rates. No public comments were received. President Boss closed the public hearing at 7:32 PM.                  

7. Consider Approval of the 2023-2024 School Budget

It was moved by J Benesh, seconded by Price to adopt the proposed budget as presented for the 2022-2023 school year. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; none.

8. Hold Hearing on Amended 2022-2023 School Budget

President, Jeffry Boss, opened the public hearing for the amended 2022-2023 School Budget at 7:33 PM. Secretary Peyton discussed the need to amend the budget due to Service Contract changes and Construction project costs. No public comments were received. President Boss closed the public hearing at 7:34 PM.

9. Consider Approval of the Amended 2022-2023 School Budget

It was moved by Haughenbury, seconded by Hoover to adopt the amended 2022-2023 school budget as presented. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury, Boss. Nays; none.

10. Presentation from Elementary Lighthouse Team

Tony Bowen and the Elementary Lighthouse team presented their idea for a school store as part of their Leader in Me initiative. They would sell small items like pencils and erasers, notebooks and other donated items. They will be open for 30 minutes before the start of school on Wednesday mornings. It was moved by J Benesh, seconded by Hoover to approve the fundraiser request from the Elementary Lighthouse team to open a school store. Motion carried 5-0.

11. Presentation from National Honor Society

Kira Ingwersen with NHS gave a presentation about Child Abuse Prevention and awareness month and asked the board to sign a proclamation.

12. Principal and Coordinator Reports

Secondary Principal Giegerich gave an update on teacher evaluations and classroom observations, Graduation plans, MTSS for the 2023-2024 school year and the most recent Lighthouse meetings.

Elementary Principal/Director Graven gave an update on ISASP testing, hiring updates for teaching positions, COGAT testing, the plan for the school newsletter, summer school options and curriculum plans.

13. Receive Open Enrollment Requests

It was moved by J Benesh, seconded by Price to approve one open enrollment request into the district and one open enrollment request out of the district. Motion carried 5-0.

14. Receive Personnel Recommendations

It was moved by J Benesh, seconded by Price to approve the following resignations; Brendan Schott – Middle School Football & High School Wrestling Coach, Noah Tiegs – Spanish Teacher, Kelsey Hinrichs – K-8 Art & High School Volleyball & MS Girls Basketball Coach, Rebecca Stephenson – Individual & Groups Speech Coach as well as the following hires: Justin Kress - MS Football Coach, Melissa Wheatley -  MS Volleyball Coach, Sarah Meyer – MS Volleyball Coach, Kassidy Duart HS Head Volleyball coach (pending background check). Motion carried 5-0.

15. Approve 2023-2024 Compensation Agreement Between North Linn Certified Staff and the North Linn Board of Directors

It was moved by J Benesh, seconded by Haughenbury to approve the 2023-2024 compensation agreement between North Linn Certified staff and the North Linn Board of Directors with a total package 4.14% increase. Motion carried 3-0, Directors Price and Boss abstained from the vote.

16. Approve 2023-2024 Compensation for Classified and Administrative Staff

It was moved by J Benesh, seconded by Haughenbury to approve the 2023-2024 Compensation for Classified and Administrative Staff as presented. Motion carried 5-0.

17. Receive Service Agreement from Timberline Billing Service

It was moved by Hoover, seconded by J Benesh to approve the contract with Timberline Billing Service for Medicaid claims processing services for the 2023-2024, 2024-2025 and 2025-2026 school years. Motion carried 5-0.

18. Consider Information and Discussion Items
    • Construction Update – Superintendent Hoeger gave an update on the MS/HS construction
    • Bus Cameras – Superintendent Hoeger discussed the need for additional cameras for our bus fleet.
    • Employee Handbook updates – Superintendent Hoeger discussed with the board requested changes to the employee handbook with regard to personal days. Changes to the policy will be drafted and included in the handbook approvals in July.
    • May Meeting – Superintendent Hoeger will be attending MV Graduation on May 17^th and is requesting to move the May meeting date. The May meeting will be held at 6:30 PM on Tuesday, May 16^th.

19. Adjourn

The time being 8:32 PM it was moved by Hoover, seconded by J Benesh to adjourn the meeting. Motion carried 5-0.

 

_________________________                                  _______________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 6:45 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Tuesday, May 16, 2023

The Board of Directors will meet in Exempt session at 6:30 PM to consider district position negotiations as provided in Iowa Code 20.17(3) prior to the Regular Meeting.

1. Call to Order

President, Jeffrey Boss, called the meeting to order at 6:48 PM.

2. Call the Roll

Present were Directors, Hoover, J Benesh, R Benesch, Price & Haughenbury. Superintendent Hoeger, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven & Secretary Peyton. Incoming Superintendent Leisa Breitfelder was also at the meeting.

3. Approve Meeting Agenda

It was moved by R Benesch, seconded by Hoover to approve the agenda as presented. Motion carried 6-0.

4. Approve Consent Items

Secretary Peyton presented the financial reports for April. It was moved by J Benesh, seconded by Price to approve the following consent items: Minutes of the April board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 6-0.

5. Receive Visitors / Public Forum

There were no visitors.

6. Principal and Coordinator Reports

Secondary Principal Giegerich reported that graduation preparations are going well and the ceremony will be held in the Middle School Gym. Fine Arts and Senior Awards night programs went very well. He also discussed the plans being made to empty classrooms on the last day of school as well as activities planned for students that day.

Elementary Principal/Director of School Improvement Graven shared that spring testing is done and teams are already reviewing data and adjusting interventions. She discussed several behavior issues on buses and in the classroom, lighthouse meetings and planning for next year and shared about the great 3^rd-5^th grade music concert held last week.

7. Receive Open Enrollment

There were no open enrollment requests.

8. Receive Personnel Recommendations

It was moved by R Benesch, seconded by Hoover to approve the following resignations: Mel Campbell – Bus Driver, EmmaLee Snitkey – Special Education Associate as well as the following hires: Melissa Traver – HS Assistant Volleyball coach, Jean Bailey – Sub Bus Driver, Emily Raab – Assistant Speech Coach, Mel Campbell – Sub Bus Driver. Motion carried 6-0.

9. Approve 2023-2024 Compensation for Classified Staff

It was moved by Hoover, seconded by Haughenbury to approve the compensation plan for classified staff as presented. Motion carried 6-0.

10. Receive School Business Software Access and Support Agreement from Vista Iowa

It was moved by Hoover, seconded by Price to approve the School Business Software Access and Support Agreement with Vista for the 2023-2024 school year. Motion carried 6-0

11. Receive Mentoring and Induction Consortium Agreement with Grant Wood AEA

It was moved by R Benesch, seconded by J Benesh to approve the Mentoring and Induction Consortium Agreement with Grant Wood AEA for the 2023-2024 school year. Motion carried 6-0.

12. Receive Preschool Playground Bids

Superintendent Hoeger presented the 3 bids that we received for new Preschool Playground equipment. It was moved by J Benesh, seconded by Hoover to accept the bid from Boland Recreation in the amount of $117,855.00 for the playground equipment, installation and poured in place surface cover. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.

13. Receive Paint Bids for MS/HS Classrooms

Superintendent Hoeger presented the 2 bids that we received for repainting the Middle School classrooms and a few unpainted rooms in the High School. It was moved by R Benesch, seconded by Price to accept the bid from CertaPro Painters in the amount of $11,135.02. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Haughenbury & Boss. Nays; none.

14. Receive Grant Wood Memorandum of Understanding for VAST Science Kits

It was moved by R Benesch, seconded by Haughenbury to accept the Memorandum of Understanding from Grand Wood AEA for VAST Science Kits for the 2023-2024 school year. Motion carried 6-0.

15. Receive Construction Project Change Orders

Superintendent Hoeger discussed the change order from Woodruff Construction. It was moved by R Benesch, seconded by J Benesh to approve the change order. Motion carried 6-0.

16. Receive Purchase of a Used Passenger Van

Superintendent Hoeger shared that the district has been working to acquire an additional van for a while and have found a couple of options at J’s Auto. It was moved by J Benesh, seconded by Hoover to approve the purchase of a used 12 passenger van from J’s Auto for an amount not to exceed $44,000. Motion carried 6-0.

17. Consider Information and Discussion Items
    
    1. Construction Update – Superintendent Hoeger provided an update on Phase I punch list items and Phase II progress.
    2. Large Playground Equipment – Superintendent Hoeger discussed with the board options for the current Elementary Playground equipment.
    3. Moxie – Superintendent Hoeger shared the Brand Guide with the board detailing the process we used with the marketing firm and the plan for moving forward with updated logos and tagline.
    4. Legislation – there have been a number of bills passed recently that affect education; Superintendent Hoeger shared an update on legislation that required districts to post the list of every book in their district as well as curriculum sharing with parents.

18. Adjourn

The time being 7:40 PM it was moved by Hoover, seconded by J Benesh to adjourn the meeting. Motion carried 6-0.

 

_______________________________             __________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Wednesday, June 21, 2023

1. Call to Order

President, Jeffrey Boss, called the regular meeting to order at 7:00 PM.

2. Call the Roll

Present were Directors J Benesh, Helms, R Benesch and Price, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven, Superintendent Hoeger, incoming Superintendent Breitfelder and Secretary Peyton. Directors Hoover & Haughenbury were absent.

3. Approve Meeting Agenda

It was moved by R Benesch, seconded by Price to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

Secretary Peyton discussed the financial reports for June and fiscal year end planning. It was moved by Helms, seconded by R Benesch to approve the following consent items: Minutes of the May board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

There were no visitors

6. Principal and Coordinator Reports

Secondary Principal Giegerich discussed the building project progress, conditions for learning & ISASP results and gave an update on the search for a Spanish teacher. Elementary Principal/Director of School Improvement Graven presented the results from the spring testing and discussed the end of year meetings held by staff. She also shared the new TLC goals that align closer with the district core values.

7. Receive Open Enrollment Requests

It was moved by Helms, seconded by J Benesh to approve 1 open enrollment request into the district. Motion carried 5-0.

8. Receive Personnel Recommendations

It was moved by R Benesch, seconded by Price to approve the following new hires: Amanda Port, Special Education Associate; Elizabeth Davis, Special Education Associate & Marta Bach, Special Education associate pending background check. Motion carried 5-0.

9. Receive Construction Project Change Orders

Superintendent Hoeger discussed the 2 recent change orders with the board. It was moved by helms, seconded by R Benesch to approve the change orders as presented. Motion carried 5-0.

10. Receive Public Hearing for the Revised 2023-2024 School Calendar

President, Jeffrey Boss, opened the public hearing for the 2023-2024 school calendar at 7:26PM. Superintendent Hoeger discussed the need to change the last day of school for the senior class. No public comments were received. President, Jeffrey Boss closed the public hearing at 7:27 PM.

11. Receive 2023-2024 School Calendar

It was moved by R Benesch, seconded by Price, to approve the revised 2023-2024 school calendar as presented. Motion carried 5-0.

12. Receive Sharing Agreements for 2023-2024

It was moved by Helms, seconded by R Benesch, to approve the operational sharing agreements as presented with Central City for Business Manager and Springville, Center Point Urbana, Maquoketa Valley and Alburnett for HR Manager for the 2023-2024 school year. Motion carried 5-0.

13. Receive Engagement Letter for Audit Services

It was moved by R Benesch, seconded by Price to approve the Engagement Letter for Audit Services with Terpstra, Hoke & Associates for the year ended June 30, 2023. Motion carried 5-0.

14.  Receive Iowa School Finance Information Service Contract

It was moved by R Benesch, seconded by Helms to approve the Iowa School Finance Information Service subscription for both a membership and Board/Policy hosted website. Motion carried 5-0.

15.  Receive LP Gas Bids

It was moved by Helms, seconded by R Benesch to approve the bid received for LP Gas from AgVantage FS for the 2023-2024 school year. Motion carried 5-0.

16.  Receive Milk Bids

We received 2 milk bids, one from Prairie Farms and one from Anderson Erickson. Pat Kelly, Food Service Director, reviewed the bids and recommended the Anderson Erickson bid since they had the lowest pricing. It was moved by Helms, seconded by Price, to approve the milk bid received from Anderson Erickson for the 2023-2024 school year. Motion carried 5-0.

17.  Receive Waste Removal Bids

It was moved by Helms, seconded by Price, to approve the waste removal bid received from Kluesner Sanitation for three 6-yard containers picked up twice per week and three 4-yard dumpsters picked up once per week. Motion carried 5-0.

18.  Receive Book Fees for 2023-2024

It was moved by R Benesch, seconded by Price, to approve the book fee rate of $55 per student for the 2023-2024 school year. Motion carried 5-0.

19.  Receive Activity Pass Fees for 2023-2024

It was moved by R Benesch, seconded by J Benesh, to approve the following activity pass fees for the 2023-2024 school year: Student 10 Punch Pass $30, Adult 10 Punch Pass $40, Student Yearly Pass $50, Adult yearly pass $75, Family yearly pass $190. Motion carried 5-0.

20.  Receive Food Service Prices and Substitute Rates for 2023-2024

It was moved by Helms, seconded by J Benesh, to approve the food service rates and non-certified substitute and substitute teacher rates for the 2023-2024 school year as follows: HS Lunch $2.50, MS Lunch $2.50, EL Lunch $2.45, Student Breakfast $1.65, Milk $0.45, Adult Lunch $4.85. Associates $11.25, Food Service $11.25, Secretary $12.25, Custodian $12.25, Teacher Full Day $130, Teacher Half Day $65, Long Term Substitute Full Day $150. Motion carried 5-0.

21.  Approve Payment of Bills through June 30^th

It was moved by Price, seconded by Helms, to authorize Business Manager, Kerry Peyton, to pay bills as necessary through June 30, 2023. Motion carried 5-0.

22. Approve Class of 2025 Fundraiser Requests

It was moved by J Benesh, seconded by R Benesch to approve the online auction & 5K race fundraiser requests as presented by the Junior Class Sponsor. Motion carried 5-0.

23. Consider Information and Discussion Items
    
    1. Legislative Priorities – the board discussed the priorities they would submit to IASB for the 23-24 school year.
    2. Construction Update – Superintendent Hoeger provided an update of the construction project.
    3. Playground Planning Update – the cities within our district were contacted to discuss their interest in our old playground equipment. The city of Coggon has expressed interest in the equipment and will be visiting to look at the condition.
    4. Personal Leave Discussion for Teachers – the board discussed the leave policy for teachers, and did not make any changes to the leave policy language at this time.
    5. Graduation Supplies – there had been some discussion during the school year about changing vendors for graduation cap & gowns, programs, diplomas and announcements. Janelle Aberle compiled pricing from 2 different vendors. The board agreed that the HS administration could make the decision to switch vendors.

24. Adjourn

The time being 8:14 PM it was moved by Helms, seconded by Price, to adjourn the meeting. Motion carried 5-0.

 

 

___________________________                     __________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President