2022.11.22 Meeting Minutes

2022.11.22 Meeting Minutes

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Annual Meeting 6:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 22, 2022

 

  1. Call to Order

President, Jeffrey Boss, called the Annual meeting to order at 6:00 PM.

  1. Call the Roll

Present were Directors Hoover, J Benesh and Price, Superintendent Hoeger, Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors Helms and R Benesch were absent. Director Haughenbury arrived at 6:02 PM.

  1. Approve Meeting Agenda

It was moved by Price, seconded by J Benesh to approve the agenda with the addition of item #23. Motion carried 5-0.

  1. Approve Consent Items

Secretary Peyton reviewed the October Financial Reports with the board. It was moved by J Benesh, seconded by Price to approve the following consent items: Minutes of the October board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

  1. Receive Visitors/Public Forum

There were no visitors

  1. Examine and settle books from the previous year.

Secretary Peyton provided documents from Walker State Bank, Community Savings Bank and F & M Bank confirming the cash balances in the various checking accounts and showed the same balances on the bank reconciliation reports for June 30, 2022. It was moved by J Benesh, seconded by Hoover to settle the books for the 2020-2021 school year. Motion carried 5-0.

  1. Adjourn

The time being 6:06 PM it was moved by J Benesh, seconded by Price to adjourn the meeting. Motion carried 5-0.

 

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Organizational Meeting 6:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 22, 2022

 

  1. Call to Order

Superintendent Hoeger called the Organizational meeting to order at 6:06 PM.

  1. Call the Roll

Present were Directors Hoover, J Benesh, Price and Haughenbury, Superintendent Hoeger, Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors Helms and R Benesch were absent.

  1. Elect of the President of the Board for the 2022-2023 school year

Superintendent Hoeger served as President Pro-Tem and called for nominations for President of the Board. Director J Benesh nominated Jeff Boss, Director Haughenbury seconded the nomination. Nominations ceased. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; none. Jeffrey Boss was declared the Board President and took the oath of office.

  1. Election of the Vice President of the Board for the 2022-2023 school year

President Jeffrey Boss assumed control of the meeting and called for nomination for Vice President of the Board. Director Hoover nominated Bret Haughenbury, J Benesh seconded the nomination. Director Haughenbury nominated Nick Price. Nominations ceased. Roll call vote: Directors Hoover, J Benesh, Price & Boss voted for Bret Haughenbury. Director Haughenbury voted for Nick Price. Bret Haughenbury was declared the Vice President and took the oath of office.

  1. Receive Monthly Board Meeting Date and Time for 2022-2023

It was moved by Price, seconded by Hoover to set our board meetings according to board policy as the 3rd Wednesday of each month at 7:00PM in the District Office. Motion carried 5-0.

  1. Public Hearing on the Proposed Resolution to Continue Participation in the Instructional Support Program

President Jeffrey Boss announced that this is the time, place and date to hold a hearing on the proposed Resolution to Continue Participation in the Instructional Support Program. Secretary Peyton reviewed the program requirements with the board. President Boss called for any oral objections to the resolution. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 6:10 PM.

  1. Resolution to Continue Participation in the Instructional Support Program

It was moved by Haughenbury, seconded by Price to adopt the Resolution to Continue Participation in the Instructional Support Program. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury, Boss. Nays; none.

  1. Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

President Jeffrey Boss opened the hearing at 6:10 PM. Superintendent Hoeger shared the plans for the electrical package and the bid that was received. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 6:17 PM.

  1. Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by J Benesh, seconded by Hoover to adopt the Resolution formally approving and adopting the plans, specifications, form of contract and the estimated total cost of the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; None.

  1. Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.

It was moved by J Benesh, seconded by Hoover to adopt the Resolution Making Award of the Construction Contract to Price Electric for the Phase II Electrical Package of the North Linn MS/HS Remodel and Ventilation Project in the amount of $53,040. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; None.

  1. Principal and Coordinator Reports

Secondary Principal Giegerich gave an update that all HS staff are back in their original classrooms and that the HS office would be ready to occupy on or around December 5th. The HS Gym floor will be refinished over Thanksgiving break. The local fire departments spoke to students in 10-12th grade this week about being a firefighter or an EMT. He also commented on how great the Musical was in November.

Elementary Principal/Director of School Improvement Graven gave an update on the PD & training that took place recently, updated the board on the playground project and reviewed the tagline information that was received.

  1. Receive Open Enrollment Requests

It was moved by Haughenbury, seconded by Hoover to approve the 1 open enrollment request out of the district. Motion carried 5-0.

  1. Receive Personnel Recommendations

It was moved by J Benesh, seconded by Price to accept the following resignations; Jennifer McNeill, Head Volleyball Coach & Maddie Stepanek MS Softball Coach as well as the following new hires; Ashtin Schmitz, Nurse; Zach Ericson, 2nd Shift Custodian; EmmaLee Snitkey, Special Education Associate; Sarah Mills, Food Service Associate; Justin Kress, MS Wrestling Coach; Noah Tiegs HS Large Group and Individual Speech Coach. Motion carried 5-0.

  1. Receive Construction Project Change Orders

Superintendent Hoeger reviewed the change orders since the last meeting. It was moved by J Benesh, seconded by Price to approve the change orders as presented. Motion carried 5-0.

  1. Receive Operational Sharing Agreement

It was moved by Price, seconded by Hoover to approve the Superintendent Operational Sharing agreement between North Linn and Central City starting with the 2023-2024 school year. Motion carried 5-0.

  1. Receive Contract with Trent Grundmeyer

It was moved by J Benesh, seconded by Price to approve the contract with Grundmeyer Leadership Services in the amount of $13,128.48 for hiring a shared Superintendent with Central City. Motion carried 5-0.

  1. Receive School Board Policy Updates

It was moved by Haughenbury, seconded by Price to waive the first reading of the 700 series policies and approve the policies as presented. Motion carried 5-0.

  1. Receive SBRC Application for Open Enrollment Out

It was moved by J Benesh, seconded by Hoover to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $88,169.40 for open enrolled out students who were not included in the district’s previous year certified enrollment count. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury, Boss. Nays; none.

  1. Receive SBRC Application for Increased Enrollment

It was moved by Hoover, seconded by J Benesh to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $61,644.10 due to an increase of certified enrollment from the prior year. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury & Boss. Nays; none.

  1. Receive Auditing Services Bid

Secretary Peyton presented the 2 responses we received to the RFP for audit services. It was moved by Hoover, seconded by Haughenbury to approve the bid from Terpstra, Hoke & Associates for audit services for Fiscal Years 23, 24 & 25. Motion carried 5-0.

  1. Receive School Board Director Redistrict Resolution

It was moved by Price, seconded by J Benesh to adopt the School Director Redistricting Resolution for North Linn Community School District. Motion carried 5-0.

  1. Authorize Access to Hiawatha Bank Accounts & ACH Processing

It was moved by J Benesh, seconded by Haughenbury to authorize Kerry Peyton to have unlimited account access for each checking account and ACH Processing authority for payroll and to give Dawn Dvorak access to all checking accounts to view transactions and print statements as well as ACH Processing authority for payroll. Motion carried 5-0.

  1. Receive Fundraiser Requests

It was moved by J Benesh, seconded by Haughenbury to approve the request from the Junior Class to host a Facebook auction to raise money for Prom and approve the request to sell Kathy’s Pies from FBLA to raise money for their state leadership conference. Motion carried 5-0.

  1. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

It was moved by J Benesh, seconded by Price to adopt the Resolution Tentatively Approve the Plans, Specifications, Form of Contract and Estimate of the Total Cost for Phase II Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Authorizing and Fixing a Date, Time and Location for Hearing Theron and for Taking of Competitive Bids Therefor. Roll call vote: Ayes; Hoover, J Benesh, Price, Haughenbury and Boss. Nays; none.

  1. Consider Information and Discussion Items
    • Construction Update – Superintendent Hoeger gave an update on the construction progress.
    • Playground Planning Update – Superintendent Hoeger shared information with the board regarding the competitive quote process for the playground equipment.
    • Linn, Buchanan & Delaware County Conference Boards – Connie Helms was selected to serve on the Linn County Conference Board, Matt Hoover was selected to serve on the Buchanan County Conference Board and Ryan Benesch was selected to serve on the Delaware County Conference Board.
  1. Adjourn

The time being 7:00 PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 5-0.

 

 

__________________________                 ________________________

Kerry Peyton, Board Secretary                    Jeffrey Boss, Board President

 

 

kepeyton@north… Tue, 01/10/2023 - 11:27