Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, April 17 , 2024

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 7:00PM. Present were Directors J Benesh, R Benesch, Hoover, Krogmann, Michael and Price (via zoom), Superintendent Breitfelder, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Also in attendance were Sarah Meyer, Emily Schulte, Tricia Williams, Crystal Manos, Mike Hilmer, Jaci Hilmer Brittany Rees, John Rees and Brendan Schott.

200: Adoption of the Agenda

It was moved by R Benesch, seconded by Michael to adopt the agenda as presented. Motion carried 7-0.

300: Consent Agenda

Secretary Peyton discussed the March financial reports. It was moved by R Benesch, seconded by Krogmann to approve the following consent items; Minutes of the March board meeting, bills, Secretary’s financial reports, Activity Fund report and Food Service report. Motion carried 7-0.

400: Audience Communications

Sarah Meyer addressed the board to share her support for Brian Wheatley, who interviewed for the Elementary Principal position.

500: Informational Reports, Discussions, and Presentations

Jaci Hilmer shared the District Career and Academic Plan with the board. This is a roadmap for everything related to career and academic planning for grades 8-12 and is reviewed and scored by the Grant Wood AEA team annually and that feedback helps to set goals and make improvements to the plan. As a result of evaluating the plan it was found that more students needed to take Algebra 2 in high school so that they were not needed to take it in college so the district will phase out the Business Math class and starting in 2028 all student will take Algebra 2 in high school. North Linn’s Post-Secondary readiness score is 28 out of a possible 36 (10 points higher than the average AEA score) and 92% of North Linn students who attend a 4 year school have already taken advanced composition. North Linn had 3 students attend the Linn Regional Center Academies in 22-23, 11 in 23-24 and 12 are signed up for 24-25 academies. The data also showed a need for students to complete higher level science classes before college, the enrollment in Chemistry is up 26 kids this year. The board thanked Mrs. Hilmer for sharing this information with the board and shared how important it is for the district to be able to offer these opportunities to students.

501: Superintendent Report

Superintendent Breitfelder shared an update on the posting for a secondary principal and shared the process that was followed for the interviews for elementary principal and that the same process would be followed to interview for the secondary principal position. The Superintendent asked the board how they wanted to proceed with allowing building principals to coach and if they felt board policy needed to be updated to reflect any changes. The board had discussion around not wanting to limit the candidate pool by restricting coaching, but also felt that candidate credentials for the principal job were the most important and the focus should be on the skills of the administrator during the interview and not their coaching ability. If coaching is allowed they would want to know that the evaluation process is strictly followed and if there were discipline issues that there would not be a conflict of interest if the student was also an athlete on the team of the principal. Ultimately, the board emphasized the importance of understanding that the principal role would need to come before the coaching role. The Superintendent also shared that the facilities committee meeting that was scheduled for April 16^th was rescheduled to April 22^nd due to the weather. The Superintendent share the open enrollment requests that will now be part of the report section of the meeting instead of an action item since there is not any action for the board to take on open enrollment requests unless the district is denying an application. This month there was one open enrollment request into the district and three open enrollment requests out of the district.

502: Elementary Report

Elementary Administrator, Kimberly Graven shared about the archery unit that has been completed across the district and how well it went this year, shared updates from the special education program and end of year meetings with teachers and wrapping up evaluations. She also shared she is working on evaluating the needs for special education associates for next year and assigning staff and she is working on transition documents and additional information to share with the new elementary principal.

503: Secondary Report

Middle School/High School Administrator, Dominic Giegerich shared appreciation for the IT team and Kim Graven for how smoothly the ISASP testing went and commended the students for giving their best effort. He also shared the list of FBLA students who placed in their events at the state leadership conference.

504: School Improvement Report

School Improvement Director, Kimberly Graven gave an update on the professional development plan she had been working on, shared the plans for Leadership Day on May 1^st where 40 people will tour the school and see presentations from lighthouse teams. She also shared that the conditions for learning survey will be given to students on April 19^th and the April 24^th professional development day for staff will be a Core 3 training with the Leader in Me coach.

505: Buildings and Grounds Report

Buildings and Grounds Director, Dominic Giegerich shared an update on some roof repairs and plumbing repairs that have been completed. He has a list of spring clean up items and is making a list of priority items for the summer.

600: Old Business

601: Hold Hearing on Proposed 2024-2025 School Budget

It was moved by Michael, seconded by Hoover to open the public hearing for the proposed 2024-2025 school budget at 7:40 PM. Motion carried 7-0. President, Jeffrey Boss, announced that the public hearing was open for comments or questions regarding the proposed 24-25 school budget. Business Manager, Kerry Peyton, walked the board through the 24-25 budget and discussed several scenarios to fund the new wind/hail deductible in the Management Fund. There were no comments from the audience and no comments were submitted in writing to the Board Secretary. It was moved by J Benesh, seconded by Hoover to close the public hearing at 8:13 PM. Motion carried 7-0.

602: Consider Approval of the 2024-2025 School Budget

It was moved by Michael, seconded by Krogmann to approve the 2024-2025 School Budget as presented. Motion carried 7-0.

603: Hold Hearing on Amended 2023-2024 School Budget

It was moved by Hoover, seconded by J Benesh to open the public hearing for the amended 2023-2024 School Budget at 8:14 PM. Motion carried 7-0. President, Jeffrey Boss announced that the public hearing was open for comments or questions regarding the 2023-2024 amended school budget. Business Manager, Kerry Peyton, shared the amendment increasing the other expenditures line by $138,000 to $2,824,870 because of the playground equipment purchase. There were no comments from the audience and no comments were submitted in writing to the Board Secretary. It was moved by Hoover, seconded by J Benesh, seconded by Hoover close the public hearing at 8:16PM. Motion carried 7-0.                       

604: Consider Approval of the Amended 2023-2024 School Budget

It was moved by Hoover, seconded by R Benesch to adopt the amended 2023-2024 school budget as presented. Motion carried 7-0.

700: New Business

701: Receive Operational Sharing Contracts for 2024-2025 School Year

It was moved by R Benesch, seconded by J Benesh to approve the Operational Sharing Contracts for Superintendent, School Business Official, Curriculum Director, Special Education Director and HR Manager with Central City CSD and Transportation Director with Central City CSD and Center Point CSD. Motion carried 7-0.

800: Personnel

It was moved by J Benesh, seconded by Hoover to approve the following resignations: Dominic Giegerich, Secondary Principal; Kristen Miller, HS Spanish Teacher; and Melissa Traver, Assistant HS Volleyball coach all at the end of the 23-24 school year. Motion carried 7-0.          

900: Board Communications and Calendar

901: Board Communications

902: Board Calendar

Leadership day will be held on May 1^st at 8:30AM. Discussion was held regarding the May board meeting as it is scheduled for the same night as Senior Awards. The board agreed to move the meeting to May 6^th at 7:00 in the District Office.

1000: Adjournment

The time being 8:26 PM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

Upon Adjournment The Board of Directors met in Exempt session to consider district position negotiations as provided in Iowa Code 20.17(3).

 

_______________________________                       ______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Thursday, July 20, 2023

1. Call to Order

President, Jeffrey Boss, called the Regular Meeting to order at 7:03PM

2. Call the Roll

Present were Directors Hoover, J Benesh, R Benesch, Price and Haughenbury, Superintendent Breitfelder and Secretary Peyton. Director Helms was absent, Secondary Principal Giegerich and Elementary Principal/Director of School Improvement Graven were excused. Also in attendance were Activities Director Hilmer and Jim Meisheid.

3. Approve Meeting Agenda

It was moved by R Benesch, seconded by Hoover to approve the agenda as presented. Motion carried 6-0.

4. Approve Consent Items

Secretary Peyton discussed the financial reports for June. It was moved by J Benesh, seconded by R Benesch to approve the following consent items: Minutes of the June board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 6-0.

5. Receive Visitors / Public Forum

6. Principal and Coordinator Reports

Activities Director Hilmer gave a presentation on a new field paint system, Turf Tank. This robotic stripe painter could be shared among a couple of districts and would paint the lines on the football and practice fields. Higher accuracy could be attained with this GPS driven system. Jim Meisheid shared that he would be willing to help get the system set up and running this year and help to paint the fields.

7. Receive Open Enrollment

It was moved by J Benesh, seconded by Hoover, to approve six open enrollment requests out of the district and two open enrollments into the district. Motion carried 6-0.

8. Receive Personnel Recommendations

It was moved by R Benesch, seconded by J Benesh to approve the following new hire: Kristen Miller, HS Spanish teacher pending background check and conditional license. Motion carried 5-0.

9. Receive Construction Project Change Orders

It was moved by J Benesh, seconded by Haughenbury to approve the change orders as presented. Motion carried 6-0.

10.  Appoint School Business Official for 2023-2024

It was moved by Haughenbury, seconded by R Benesch, to appoint Kerry Peyton as the School Business Official for the 2023-2024 school year. Motion carried 6-0.

11. Receive Depository Bank and Statutory Limits for the 2023-24 School Year

It was moved by Haughenbury, seconded by J Benesh, to name the following banks as official depositories and set the statutory limits for North Linn CSD: Hiawatha Bank (Walker State Bank), Community Savings Bank, F & M Bank, UMB Bank and ISJIT. Motion carried 6-0.

12. Receive District Appointments

It was moved by R Benesch, seconded by Price to approve the following District Coordinators, Investigators or Liasons for the 2023-2024 school year: Dominic Giegerich as the Multi-cultural/Gender Fair Coordinator and Affirmative Action and Section 504 Liason; Jaci Hilmer as the Level 1 Child Abuse Coordinator; Leisa Breitfelder as the Alternate Level 1 Child Abuse Investigator; and Sarah Meyer as the Homeless Liason. Motion carried 6-0.

13. Authorize Use of Legal Counsel on Behalf of District

It was moved by Haughenbury, seconded by Hoover to grant the Superintendent the authority to see advice of appropriate legal counsel when the Superintendent/District believes it is warranted and to utilize the following firms; Ahlers & Coonery, PC of Des Moines; Lynch Dallas of Cedar Rapids; Iowa Association of School Boards and School Administrators of Iowa. Motion carried 6-0.

14. Authorize us of Linn Newsletter as the Designated Official Newspaper

It was moved by J Benesh, seconded by R Benesch to approve the Linn Newsletter as the official publication location for the 2023-2024 school year. Motion carried 6-0.

15. Receive Insurance Renewal from EMC.

It was moved by J Benesh, seconded by Haughenbury to approve the Insurance Renewal from EMC Insurance for the 2023-2024 school year as presented. Motion carried 6-0.

16. Receive Handbooks for the 2023-2024 School Year

It was moved by R Benesch, seconded by Price to approve the Teacher Employee Handbook and Elementary Student Handbook, and Little Lynx Preschool Handbook as presented. Motion carried 6-0.

17. Consider Information and Discussion Items

Superintendent Breitfelder gave an update on the construction project, discussed how the transition at the district is going and presented a change to the format of the meeting agenda. Secretary Peyton discussed graduation supplies and costs with the board and also discussed the time line for the upcoming School Board Election in November.

18. Adjourn

The time being 8:30 PM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

 

___________________________                     __________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

Special Meeting 8:00 AM

North Linn District Office and Zoom

3033 Lynx Drive

Troy Mills, IA

Friday, July 28, 2023

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the special meeting to order at 8:01AM.

As it is dead week and a number of Board Members and Administration were out of town, the meeting was held electronically for those that could not be physically present in the Board Room. Present via zoom were Directors Hoover, R Benesch and Price; Superintendent Breitfelder was present in the District Board Room, Secretary Peyton and Athletic Director Mike Hilmer were present via zoom. Directors J Benesh, Helms and Haughenbury were absent.

200: Adoption of the Agenda

It was moved by R Benesch, seconded by Hoover to approve the agenda as presented. Motion carried 4-0.

300: New Business 

301: Approval of Turf Tank Lease - Exhibit 301.1

It was moved by R Benesch, seconded by Hoover to approve the lease with Turf Tank in the amount of $11,700 and share the equipment with Central City CSD who will pay North Linn for half of the contract. Motion carried 4-0

400: Adjournment

The time being 8:06 AM it was moved by R Benesch, seconded by Price to Adjourn the meeting. Motion carried 4-0.

 

______________________________     ______________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

 

Board of Directors

North Linn Community School District

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, August 16, 2023

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 7:00 PM. Present were Directors Hoover, Helms & Price; Superintendent Breitfelder, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven, Secretary Peyton. Directors J Benesh, R Benesch and Haughenbury were absent. Alissa Carson was in the audience.

200: Adoption of the Agenda

It was moved by Price, seconded by Hoover to adopt the agenda as presented. Motion carried 4-0.

300: Consent Agenda

Secretary Peyton discussed the financial reports for July, gave an update on online registration and discussed preparations for the upcoming audit. It was moved by Helms, seconded by Price, to approve the following consent items: Minutes of the July board meetings, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 4-0.

400: Audience Communications

There were no visitor comments.

500: Informational Reports, Discussions, and Presentations

501: Superintendent Report

Superintendent Breitfelder shared information about the IASB convention in November, Construction updates and provided some preliminary enrollment numbers.

502: Elementary Report

Elementary Principal Graven shared information about trainings and meetings for new staff this week, Core Training meetings with Elementary staff, building updates, and the Leader in Me kickoff the first 8 days of school.

503: Secondary Report

Secondary Principal Giegerich shared handbook updates, building updates, Core training meetings for secondary staff that will be happening later in the week and gave an update on the plans for the student success program we are continuing to implement this year.

600: New Business

601: Construction Project Change Order

It was moved by Helms, second by Hoover to approve the change orders moving the substantial completion date to August 13, 2023. Motion carried 4-0.

602: First Reading of Policy Recommendations

It was moved by Helms, seconded by Price, to waive the second reading and approve the following policy updates as presented at this meeting. Motion carried 4-0.

 

Policy #	Title
102	Equal Educational Opportunity
213	Public Participation in Board Meetings
402.02	Child Abuse Reporting
402.07	Required Professional Development for Employees
408.01	Licensed Employee Professional Development
503.07	Student Disclosure Identity
503.07E1	Report of Student Disclosure Identity
503.07E2	Request to Update Student Identity
505.04	Testing Program
505.05	Graduation Requirements
507.02	Administration of Medication to Students
507.02E1	Authorization - Asthma, Airway Constricting, or Respiratory Distress Medication Self-Administration Consent Form
507.02E2	Parent Authorization and Release Form for the Administration of Medication or Special Health Services to Students
507.02E3	Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication for Independent Delivery of Health Services by the Student
507.02E4	Parental Authorization and Release Form for Administration of Voluntary School Stock Over-The-Counter Medication to Students
601.01	School Calendar
605.01R1	Selection of Instructional Materials
605.02	Instructional and Library Materials Inspection and Display
605.03	Objection to Instructional and Library Materials
605.03E1	Instructions to the Reconsideration Committee
605.03E2	Reconsideration of Instructional and Library Materials Reconsideration Request Form
605.03E3	Sample Letter to Individual Challenging Instructional or Library Materials
605.03E5	Request to Prohibit a Student from Accessing Specific Instructional and Library Materials
605.03R1	Reconsideration of Instructional and Library Materials Regulation
605.05	School Library
607.02	Student Health Services
607.02R1	Student Health Services Regulation

 

603: Open Enrollment Requests

It was moved by Price, seconded by Hoover, to approve one open enrollment request out of the district. Motion carried 4-0.

604: Open Approve Signers on Accounts

It was moved by Helms, seconded by Hoover to approve Leisa Breitfelder, Kerry Peyton and Jeffrey Boss as authorized signers to the school financial accounts at Community Savings Bank in Coggon and Hiawatha Bank in Walker. Motion carried 4-0.

605: Handbooks

It was moved by Price, seconded by Helms to approve the Middle School/High School handbook and Paraeducator Handbook for the 2023-2024 school year as presented. Motion carried 4-0.

700: Personnel

It was moved by Helms, seconded by Hoover, to approve the resignation of Caryn Cira, Elementary Secretary and approve the following new hires; Char Siddell, Elementary Secretary and Cheryl Beaty, Library Media Specialist shared with Central City. Motion carried 4-0.

800: Board Communications and Calendar

801: Board Communications

The board did not have any additional items for discussion

802: Board Calendar

Superintendent Breitfelder reminded the board about the district kickoff breakfast at 8:00AM on August 22^nd and the next board meeting scheduled for September 20^th at 7:00 in the District Office.

900: Adjournment

The time being 7:45PM, it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 4-0.

 

_____________________________                 ____________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, September 20, 2023

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 7:06PM. Present were Directors, J Benesh, Price & Haughenbury, Superintendent Breitfelder, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors, Hoover, Helms and R Benesch were absent. Alissa Carson was in the audience.

200: Adoption of the Agenda

It was moved by Haughenbury, seconded by J Benesh to adopt the agenda as presented. Motion carried 4-0.

300: Consent Agenda

Secretary Peyton discussed the financial reports and provided an update on the fund balances at the end of fiscal year 2023 now that the annual report has been submitted. It was moved by J Benesh, seconded by Price to approve the following consent items: Minutes of the August board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 4-0.

400: Audience Communications

No visitors spoke.

500: Informational Reports, Discussions, and Presentations

501: Superintendent Report

Superintendent Breitfelder shared an update on the construction project punch list, staffing needs for the district office, providing an opportunity for the community to get a tour of our completed construction project at the homecoming game on September 29^th, and storage for the playground equipment that will be arriving early in October. She also discussed the work that will need to be completed at the football field to fix the issue with the lights on the field.

502: Elementary Report

Elementary Principal Graven gave an update on the goal meetings she is having with staff, updates being made to the TAG program, Leader in Me activities at the start of the school year, leadership portfolios for students and implementing new tracking in Infinite Campus. She also discussed the great need for substitute teachers in the elementary building.

503: Secondary Report

Secondary Principal Giegerich gave an update on the most recent Lighthouse meeting, decals for the windows and doors on the building and signage for the entire campus and buildings and grounds items, and discussed goal meetings with staff, the robotics room and the planned fire and tornado drills. Homecoming festivities were also discussed.

504: School Improvement Report

Director of School Improvement Graven provided information from the TAG and Data Teams meetings held this week, PD instruction framework & professional norms and expectations and discussed the mandatory training documentation that will be ongoing.

600: New Business

601: Construction Project Change Order - Exhibit 601.1

It was moved by J Benesh, seconded by Price to approve the 2 change orders from Brecke Mechanical and Price electric as presented. Motion carried 4-0.

602: Approval of Return to Learn Plan - Exhibit 602.1

Superintendent Breitfelder walked the board through the updates to the return to learn plan and Secretary Peyton discussed the updates to the ESSER Budget. It was moved by J Benesh, seconded by Haughenbury to approve the Return to Learn Plan and ESSER Budget as presented. Motion carried 4-0.

603: Receive Special Education Modified Allowable Growth

It was moved by Haughenbury, seconded by Price to approve $70,891.36 in Special Education Modified Allowable Growth for the 2023-2024 school year. Motion carried 4-0.

604: Appointment of District Level 1 and Level 2 Investigators

It was moved by Haughenbury, seconded by J Benesh to approve the building principals and superintendent as the level 1 investigators and Linn County Sheriff’s Department as Level 2 investigators for the 2023-24 school year. Motion carried 4-0.

605: Open Enrollment Requests

It was moved by J Benesh, seconded by Price to approve four open enrollment requests out of the district as presented. Motion carried 4-0.

606: Fundraiser Approval

It was moved by J Benesh, seconded by Haughenbury to approve the lighthouse team fundraiser selling parking spaces to Senior students to raise funds to support student body activities. And to approve the fundraiser request from Kylee Winn to continue the FCCLA Coffee Café selling coffee and lemonade drinks to students and staff before school to raise money to cover dues and community project. Motion carried 4-0.

607: HACAP Head Start Agreement

It was moved by J Benesh, seconded by Price to approve the agreement with HACAP to provide classroom services for the Head Start program for the 2023-2024 school year. Motion carried 4-0.

700: Personnel

It was moved by Haughenbury, seconded by J Benesh to approve the resignations of Joe Hodges, Bus Driver and Rosemary Kinley, Custodian. Motion carried 4-0.

      

800: Board Communications and Calendar

801: Board Communications

The board discussed the practice of other districts purchasing produce from local farmers for their nutrition programs. Superintendent Breitfelder is going to look into

802: Board Calendar

Superintendent Breitfelder discussed Grandparents day September 19^th and 21^st, No school on September 27^th, Homecoming on September 29^th and the next board meeting is on October 18^th at 7:00PM.

900: Adjournment

The time being 8:25 PM it was moved by J Benesh, seconded by Price to adjourn the meeting. Motion carried 4-0.

 

 

_____________________________                 ________________________________

Kerry Peyton, Board Secretary                         Jeffrey Boss, Board President

Regular Meeting 6:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, October 18, 2023

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 6:00 PM. Present were Directors J Benesh, Hoover & Price, Superintendent Breitfelder, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director Haughenbury arrived at 6:02PM. Directors Helms and R Benesch were absent.

200: Adoption of the Agenda

It was moved by J Benesh, seconded by Hoover to adopt the agenda as presented. Motion carried 5-0

300: Consent Agenda

Secretary Peyton presented the September financial reports. It was moved by J Benesh, seconded by Hoover to approve the following consent items: : Minutes of the September board meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

400: Audience Communications

There was no communication from the audience.

500: Informational Reports, Discussions, and Presentations

501: Superintendent Report

Superintendent Breitfelder shared the certified enrollment numbers. The district actual enrollment, which is the number of students used to calculate our state aid amounts for the following year, is 489.1 students which is one student lower than the 2022 certified enrollment number. There are a number of new students in our district this year and the number of open enrollments out of the district has improved. The district graduated a class of 41 students in 2023 and the incoming Kindergarten class in 2024 is only 28 students so there was a 13 student deficit to start with. She also shared with the board a letter we received from the DNR regarding the asbestos issue we had in August of 2022, Superintendent Breitfelder is working with the district’s attorney to settle this matter.

502: Elementary Report

Elementary Principal Graven gave an update on the Leader in Me & PBIS meetings that have happened recently, addressing student needs, and behavior tracking that is now being done in Infinite Campus with additional training happening in November.

503: Secondary Report

Secondary Principal Giegerich shared secondary staff is also using Infinite Campus to track behaviors, staff is reviewing data and working to implement new/additional interventions. He shared the lighthouse meetings held this week were very productive and shared a link to a video about Rhett Syndrome awareness. He also provided an update on the search for a night shift custodian.

504: School Improvement Report

Director of School Improvement Graven, discussed the professional development Grant Wood AEA is providing, lighthouse meetings and the great conversations that are happening, future PD that is planned and the SAMI assessment that staff is performing as part of the MTSS plan. She also shared test scores from the recent fall testing that was completed across the district.

505: Buildings and Grounds Report

Buildings and Grounds Director Giegerich, shared the process for submitting work tickets, the list of outstanding projects and plans for daily check in’s with custodial staff and regular meetings with the whole group.

506: Discussion around Offering of Early Separation Package

Superintendent Breitfelder and SBO Peyton discussed the eligibility list for early retirement and the history of plans offered. The status of the Management Fund was discussed and the need to plan early so adjustments can be made to the management fund levy. The board agreed that there would not be an early retirement plan offered in the 2023-2024 school year.

507: Discussion around Superintendent Evaluation and Goals - Exhibit 507.1

President Boss and Superintendent Breitfelder led discussion around the superintendent evaluation process. The Directors shared some of their top priorities and Superintendent Breitfelder will come back with a couple of goals for the year.

600: New Business

601: School Calendar Adjustment - Exhibit 601.1

It was moved by Hoover, seconded by Price to move the early dismissal from October 20^th to October 19^th. Motion carried 5-0

602: Approve Project Change Orders - Exhibit 602.1

It was moved by Haughenbury, seconded by Hoover to approve the 2 change orders as presented. Motion carried 5-0.

603: Approve Fundraiser Request - Exhibit 603.1

It was moved by Haughenbury, seconded by Price to approve the Music Department request to sell Kettle Corn in October to raise money for the school play. Motion carried 5-0.

609: Open Enrollment Requests

It was moved by Price, seconded by Hoover to approve 1 open enrollment into the district and 4 open enrollments out of the district. Motion carried 5-0.

700: Personnel

It was moved by Haughenbury, seconded by Hoover to approve hiring James DeCamp as a night custodian pending background check. Motion carried 5-0.

Director J Benesh and Secondary Principal Giegerich left the meeting at 6:47 PM to attend the High School volleyball game.

                                                                                                 

800: Board Communications and Calendar

801: Board Communications

There were no additional comments from the Board.

802: Board Calendar

The next regular board meeting is scheduled for November 17^th at 7:00PM. Secretary Peyton discussed the need for a special meeting to approve a travel request from FFA, this meeting will be held at 8:00 on Friday, October 20^th.

900: Adjournment

The time being 7:01 PM it was moved by Hoover, seconded by Haughenbury to adjourn the meeting. Motion carried 4-0.

 

 

_________________________________                   _______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

Special Meeting 8:00 AM

Via Zoom

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Friday, October 20, 2023

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the special meeting to order via zoom at 8:00AM. Present were Directors R Benesch, Haughenbury and Hoover, Superintendent Breitfelder and Secretary Peyton. Directors J Benesh, Helms and Price were absent.

200: Adoption of the Agenda

It was moved by Hoover, Seconded by Haughenbury to adopt the agenda as presented. Motion carried 4-0.

600: New Business

601: FFA Overnight and out of state travel request - Exhibit 601.1

It was moved by Haughenbury, seconded by R Benesch to approve  the North Linn FFA chapter travel request to attend the National Leadership Convention. Mr. Murray and six students will attend the National Convention in Indianapolis, IN November 1st through 3rd. Motion carried 4-0.

900: Adjournment

The time being 8:02AM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 4-0.

 

 

__________________________________                  ________________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

 

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, November 15, 2023

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss called the regular meeting to order at 7:00 PM in the boardroom of the District Office (3033 Lynx Drive, Troy Mills). Present were Directors J Benesh, Helms, R Benesch, Price and Haughenbury, Superintendent Breitfelder, Secondary Principal Giegerich and Secretary Peyton. Director Hoover and Elementary Principal/Director of School Improvement Graven were absent.

                                      

200: Adoption of the Agenda

It was moved by R Benesch, seconded by Price to adopt the agenda as presented. Motion carried 6-0.

 

300: Consent Agenda

Secretary Peyton presented the October financial reports. It was moved by Helms, seconded by R Benesch to approve the following consent items: : Minutes of the October board meetings, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 6-0.

 

400: Audience Communications

There were no visitors.

 

500: Informational Reports, Discussions, and Presentations

501: Superintendent Report

Superintendent Breitfelder shared a reminder that she is on vacation the 17^th through the 27^th, is planning to organize a facilities committee to discuss the planning of several large projects that have been brought up over the last couple of months, provided an update on the safety grant and discussed the plans for onboarding our new Board members before the December meeting and throughout the next year. She also shared that she and Secretary Peyton would be attending the ISFLC conference in December.

502: Elementary Report

Elementary Principal Graven’s report discussed the needs for additional associates in the elementary, the donation from the Faith Mission Thrift Store for classroom items for each teacher, upcoming tornado & fire drills and progress on teacher evaluations.

503: Secondary Report

Middle School/High School Principal Giegerich shared positive remarks from the musical, and Veteran’s Day assembly and discussed the need to have the sound system evaluated, shared an update on the search for a custodian and the work taking place in room 136 and also shared information about a STEM grant he is pursuing.

504: School Improvement Report

Director of School Improvement Graven’s report discussed the recent statewide Curriculum Director meeting she attended, gave the status of state reporting due in December, plans for a School Improvement Advisory Committee, and shared information from the last Professional Development day as well as Lighthouse meetings held in November.

505: Buildings and Grounds Report

Buildings and Grounds Director Giegerich shared the progress on work orders and getting those from staff to the custodians and also gave an update on the batting cage project.

 

600: New Business

601: Examine and Settle Books from Previous Year

Secretary Peyton provided documents from Hiawatha Bank, Community Savings Bank and F & M Bank confirming the cash balances in the various bank accounts and showed the same balances on the bank reconciliation reports for June 30, 2023. It was moved by Helms, seconded by J Benesh to settle the books ending June 30, 2023. Motion carried 6-0.

602: Receive SBRC Application for Open Enrollment Out

It was moved by R Benesch, seconded by Price to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $118,893.24 for open enrolled out students who were not included in the district’s previous year certified enrollment count. Roll call vote: Ayes: J Benesh, Helms, R Benesch, Price, Haughenbury, Boss; Nays: none.

603: Receive Sharing Agreement with Central City for Business Office Support Staff

It was moved by J Benesh, seconded by R Benesch to approve the sharing agreement with Central City for Business Office Support Staff. Motion carried 6-0.

604: Receive Sharing Agreement with Dunkerton for School Librarian

It was moved by Helms, seconded by R Benesch to approve the sharing agreement with Dunkerton for School Librarian. Motion carried 6-0.

605: Receive Concurrent Enrollment Agreement with Kirkwood Community College

It was moved by Price, seconded by Haughenbury to approve the concurrent enrollment agreement with Kirkwood Community College. Motion carried 6-0.

606: First Reading of Policy Recommendations 404.1R1, 404.1R2, 705.04 & 705.04 R-1

It was moved by Helms, seconded by R Benesh to waive the second reading and approve policy updates as presented at this meeting. Motion carried 6-0

609: Open Enrollment Requests

It was moved by Haughenbury, seconded by Helms to approve one open enrollment request out of the district. Motion carried 6-0

 

700: Personnel

It was moved by Helms, seconded by R Benesch to approve the following resignations: Bob Mudd, Co-Head Coach Cross Country and Noel Snitkey, Special Education Associate and the following hires: Bob Mudd, Assistant Coach Cross Country. Motion carried 6-0.   

                                                                                            

800: Board Communications and Calendar

801: Board Communications

There were no items for discussion

802: Board Calendar

Superintendent Breitfelder shared the upcoming musical performance dates for the High School, Middle School and Elementary as well as the next board meeting on December 20^th.

 

900: Adjournment

The time being 7:45PM it was moved by Haughenbury, seconded by J Benesh to adjourn the meeting. Motion carried 6-0.

 

________________________________                     ________________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

 

Organizational Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, December 20, 2023

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the Organizational Meeting to order at 7:00 PM. Present were Directors Hoover, Helms, R Benesch, Price, Haughenbury, Michael and Krogmann. Director J Benesh was absent. Also present were Superintendent Breitfelder, Secondary Principal Gigerich, Elementary Principal/Director of School Improvement Graven, Secretary Peyton, and FFA Officers Jake VanEtten and Brecken Betenbender.

200: Adoption of the Agenda

It was moved by Helms, seconded by R Benesch to approve the agenda as presented. Motion carried 6-0

300: Consent Agenda

It was moved by R Benesch, seconded b Hoover to approve the following consent items: minutes of the November board meeting, Bills, Secretary’s financial reports, Activity Report and Food Service Report. Motion carried 6-0.

400: Audience Communications

There were no comments from the audience

501: Superintendent Report

Superintendent Breitfelder shared an update on the lockers for the boys locker room.

502: Report Election Results

Secretary Peyton presented the election results; Ryan Benesch received 309 votes and was elected in District 1 for a four year term. Matthew Michael received 314 votes and was elected in District 2 for a four year term. In the At Large contest Amanda Jo Krogmann received 279 votes and Nick Breuer received 50 votes. Amanda Krogmann was elected in the At Large District for a 4 year term. It was moved by Helms, seconded by Haughenbury to approve the election results as presented. Motion carried 5-1.

Outgoing board members Connie Helms and Bret Haughenbury were presented with a plaque and recognized for their many years of service to the North Linn District. Helms and Haughenbury left the meeting at 7:12 PM.

600: New Business

601: Administer Oath of Office to Newly Elected Board Members

Secretary Peyton administered the oath of office to Directors R Benesch, Michael and Krogmann.

602: Election of the President of the Board for the 2023-24 school year & Oath of Office

Superintendent Breitfelder served as President Pro-Tem and called for nominations for President of the Board. Director R Benesch nominated Jeff Boss, Director Hoover seconded the nomination. Nominations ceased. Roll call vote: Ayes; Hoover, Michael, R Benesch, Price, Krogmann, Boss. Nays; None. Jeffrey Boss was declared the Board President and took the oath of office.

603: Election of the Vice President of the Board for the 2023-24 school year & Oath of Office

President, Jeffrey Boss, assumed control of the meeting and called for nomination for Vice President of the Board. Director R Benesch nominated Matt Hoover, Director Price seconded the nomination. Director Hoover nominated Director R Benesch, Director Price seconded the nomination. Nominations ceased. Roll call vote for Hoover – Ayes; Michael, R Benesch, Price, Krogmann, Boss. Nays; Hoover. For R Benesch – Ayes; Hoover. Nays; Michael, R Benesch, Price, Krogmann, Boss. Director Hoover was declared the Board Vice President and took the oath of office.

500: Informational Reports, Discussions, and Presentations

502: FFA Officer Presentation

FFA Officers Jake VanEtten and Brecken Betenbender presented information about their plans to take a Junior/Senior FFA member trip to Nashville in July. With the Board’s permission they will begin to plan their trip and submit a more formal travel request with dates and cost in the near future.

503: Elementary Report  - Exhibit 503.1

Elementary Principal Graven shared the need for more associates, discussed where she is at in the teacher evaluation process, new students who have enrolled in the district and the new Leader in Me graphics that were installed in the Elementary.

504: School Improvement Report - Exhibit 504.1

School Improvement Director Graven discussed updates on the LTRS Training that the district will continue to receive through Grant Wood, reported that the Preschool desk audit is complete and the K-12 desk audit is submitted and pending review. Lighthouse meeting have been going well.

505: Secondary Report - Exhibit 505.1

Secondary Principal Giegerich recognized Ms. Raab and Mr. Novey for all of the hard work put in by students and staff during the recent music concerts. He also shared that updated graphics are in the works for the Middle & High School buildings and that the STEM Grant he discussed last month is on hold in order for the facilities committee to give their input.

506: Buildings and Grounds Report

Buildings and Grounds Director Giegerich gave an update on the temperature control issues, Woodman Controls was on site today, the Linn County K9 unit was on campus 12/20 and performed a clear check of the buildings. Shot clocks were installed and he is working with Price Electric & Midwest Alarm to rectify an issue with one of the fire doors in the middle school.

600: New Business

605: Receive Monthly Board Meeting Dates and Time for 2023-2024

It was moved by R Benesch, seconded by Price to hold Board meetings at the North Linn District Office on the 3rd Wednesday of each month and begin at 7:00 P.M. Motion carried 6-0

606: Receive School Financial Account Authorized Signers

It was moved by Price, seconded by Hoover to approve Board Secretary Peyton, Board President Boss, Board Treasurer Peyton and Superintendent Breitfelder as signers on the district accounts at Walker State Bank and Community Savings Bank. Motion carried 6-0.

607: Open Enrollment Requests

It was moved by R Benesch, seconded by Price to approve one open enrollment request out of the district as presented. Motion carried 6-0.

608: Receive Quotes for HVAC units in District Office

It was moved by R Benesch, seconded by Hoover to approve the quote to replace the 3 Furnace units in the District Office as presented. Motion carried 6-0.

609: Receive Quotes for Fiber Optic Cable Replacement

It was moved by R Benesch, seconded by Hoover to approve the quote to replace the fiber optic cable from the District Office to the school building as presented. Motion carried 6-0.

610: Receive Quotes for Cleaning Services

Superintendent Breitfelder shared the quote from Night Shift Commercial Cleaning Services the board had a number of questions about the process and how well a service like this would work in our district. Information was shared from some other districts that have used this same service for a couple of years. It was moved by R Benesch, seconded by Price to approve the quote received for cleaning services as presented. Motion carried 6-0

610: Approve SBRC Modified Allowable Growth Dropout Prevention for 2022-2025

It was moved by R Benesch, seconded by Price to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $104,256 for the At Risk & Dropout Prevention Program. Roll call vote: Ayes; Hoover, Michael, R Benesch, Price, Krogmann & Boss. Nays; none

700: Personnel

It was moved by R Benesch, seconded by Hoover to approve the personnel requests as presented. Motion carried 6-0.

800: Board Communications and Calendar

801: Board Communications

• Appoint Directors to each of the Linn, Delaware and Buchanan County Conference Boards – Director R Benesch was appointed to the Delaware County Board, Director Michael was appointed to the Buchanan County Board and Director J Benesh was appointed to the Linn County Board.
• Early Graduations Requests: the Board reviewed the early graduation requests.

802: Board Calendar

• The next meeting is January 17^th at 7:00 PM in the District office.

Adjournment

The time being 8:26PM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

 

__________________________                                    ________________________

Kerry Peyton, Board Secretary                                        Jeffrey Boss, Board President

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, January 17, 2024

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 7:00PM. Present were Directors Hoover, J Benesh, Michael & Krogmann, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven, Superintendent Breitfelder and Secretary Peyton. Directors R Benesch & Price were absent.

200: Adoption of the Agenda

It was moved by Hoover, seconded by J Benesh to approve the agenda as presented. Motion carried 5-0.

300: Consent Agenda

Secretary Peyton discussed the December financial reports. It was moved by J Benesh, seconded by Hoover to approve the following consent items: Minutes of the December board meeting, bills, Secretary’s financial reports, Activity Fund report and Food Service report. Motion carried 5-0.

400: Audience Communications

There were no visitors

500: Informational Reports, Discussions, and Presentations

501: Superintendent Report

Superintendent Breitfelder shared plans to create a facilities committee of 15-20 people that will begin meeting in March or April to discuss projects to be added to the 10 year plan for the district. She provided an update on several bills that are being discussed in the legislature that affect education, provided an update on the Future Ready Iowa program, discussed having the board into the school building for a presentation at the end of April, and presented information for a 3 year rotating schedule for active shooter training and threat assessment training. She also discussed with the board putting together a plan to train students in a grade level appropriate manner. Finally, she discussed how the winter weather has affected the school calendar and how the decision making process is determined and plans to share additional information with the community.

502: Buildings and Grounds Report –

Buildings and Grounds Director, Dominic Giegerich shared information on the HVAC system and an issue we are still working to resolve in the High School office.

600: New Business

601: First Reading of Policy Recommendations -

It was moved by Hoover, seconded by Michael to waive the second reading and approve the changes to policy 405.02 at this meeting. Motion carried 5-0

602: Receive DNR Administrative Consent Order

It was moed by Hoover, seconded by Krogmann to approve the signing of the DNR Administrative Consent Order and pay the administrative penalty in the amount of $6,000. Motion carried 5-0.

603: Receive Budget Resolution for Budget Guarantee

It was moved by Hoover, seconded by J Benesh to adopt the following resolution: Resolved, that the Board of Directors of the North Linn Community School District will levy property tax for fiscal year 2024-2025 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Roll call vote; Ayes: Hoover, J Benesh, Michael, Krogmann, Boss. Nays: none.  

604: Receive Infinite Campus Support Agreement from Grant Wood AEA

It was moved by Hoover, seconded by J Benesh to approve the contract for Infinite Campus support with Grant Wood AEA in the amount of $1,298.50. Motion carried 5-0.

606: Receive Fundraiser Request - Exhibit 605.1

It was moved by J Benesh, seconded by Hoover to approve the National Honor Society request to sell World’s Finest chocolate bars for $1 each to raise money for chapter activities. Motion carried 5-0.

607: Receive Preschool Fees

It was moved by J Benesh, seconded by Hoover to approve the Preschool Fees for 2024-2025 as presented. Motion carried 5-0.

609: Open Enrollment Requests

It was moved by J Benesh, seconded by Hoover to approve 3 open enrollment requests out of the district. Motion carried 5-0.

700: Personnel

It was moved by J Benesh, seconded by Krogmann to approve the hire of Alijah Snyder as a Special Education Associate. Motion carried 5-0.

800: Board Communications and Calendar

801: Board Communications

Secretary Peyton presented a tentative calendar for the adoption of the FY25 budget.

802: Board Calendar

The next board meeting is scheduled for February 21^st at 7:00PM in the District Office.

900: Adjournment

The time being 9:02 PM it was moved by Hoover, seconded by Michael to adjourn the meeting. Motion carried 5-0.

 

__________________________________                            _____________________________

Kerry Peyton, Board Secretary                                             Jeffrey Boss, Board President

Special Meeting 8:00 AM

Held via Zoom

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Monday, January 22, 2024

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the special meeting to order at 8:00 AM. Present were Directors Hoover, J Benesh, Michael, R Benesh, Price & Krogmann and Secretary Peyton.

200: Adoption of the Agenda

It was moved by Price, seconded by Hoover to adopt the agenda as presented. Motion carried 7-0.

600: New Business

601: Receive Public Hearing for the Revised 2023-2024 School Calendar

President Boss opened the public hearing at 8:01AM. Secretary Peyton discussed the proposed changes to the 2023-2024 calendar making February 7^th a 1:15 early dismissal for professional development and changing the end of the 3^rd quarter to March 15^th. There was no public comment. President Boss closed the public hearing at 8:03 AM.

602: Receive 2023-2024 Revised Calendar -

It was moved by Hoover, seconded by Krogmann to approve the revised 2023-2024 calendar as presented. Motion carried 7-0. 

900: Adjournment

The time being 8:04 AM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 7-0

 

 

______________________________                         ________________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

Regular Meeting 5:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, February 21 , 2024

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 5:00 PM. Present were Directors Hoover, J Benesh, Michael, R Benesch & Krogmann; Elementary Principal/Director of School Improvement Graven, Secondary Principal Giegerich, Superintendent Breitfelder and Secretary Peyton. Director Price was absent. Also present were Michelle Cherry, Amber McGrath, Beth Dolan, Cathy Moore & Nick Breuer.

200: Adoption of the Agenda

It was moved by Hoover, seconded by J Benesh to adopt the agenda as presented. Motion carried 6-0.

300: Consent Agenda

Secretary Peyton discussed the January financial reports. It was moved by Krogmann, seconded by Hoover to approve the following consent items: Minutes of the January board meetings, bills, Secretary’s financial reports, Activity Fund report and Food Service report. Motion carried 6-0

 

400: Audience Communications

There was no audience communication.

500: Informational Reports, Discussions, and Presentations

500.1 Presentation from Preschool Team

The preschool team of Amber McGrath, Beth Dolan, Cathy Moore and Michelle Cherry presented information on how they are implementing the Positive Behavioral Interventions and Supports (PBIS) program in their classrooms. They shared the pyramid model, discussed the importance of relationships, routines, social emotional learning, data analysis and goal setting with the board. It was a very informative presentation and a big thank you to the Preschool Team for their efforts over the last couple of years getting this program going.

501: Superintendent Report

Superintendent Breitfelder shared legislative updates and discussed snow days and the possibility of adjusting the school calendar to add an extra day to the end of the school year if necessary.

502: Elementary Report - Exhibit 502.1

Elementary Administrator, Kimberly Graven, gave an update on Preschool and Kindergarten enrollment numbers, her recent teacher meetings on goals, student behavior and a recent safety meeting with the Linn County Sherriff’s Department.

503: Secondary Report - Exhibit 503.1

Middle School/High School Administrator, Dominic Giegerich, shared some information about recent test scores, absenteeism and data team meetings as well as recent lighthouse meetings and goal setting for staff.

504: School Improvement Report - Exhibit 504.1

School Improvement Director, Kimberly Graven, discussed the recent FAST test scores and the interventions already being implemented and the Leader in Me day that is being scheduled for May 1^st.

505: Buildings and Grounds Report - Exhibit 505.1

Buildings and Grounds Director, Dominic Giegerich, discussed repair work being done on the fire system and said that the Night Shift cleaners were working well.

600: New Business

601: Receive Sharing Agreement for Food Service Director  

It was moved by R Benesch, seconded by J Benesh to approve the sharing agreement with Monticello CSD for Food Service Director for the 2024-2025 School Year. Motion carried 6-0.

602: Receive Fundraiser Request from FBLA

It was moved by R Benesch, seconded by J Benesh to approve the Fundraiser request from Jeremy Bechen for FBLA to sell Scratch Cupcakes to raise money for the State Leadership Conference. Motion carried 6-0

603: Receive Scholarship Request from FCCLA

It was moved by J Benesh, seconded by Krogmann to approve the request from FCCLA to provide two $250 scholarships to senior FCCLA members who apply and meet the identified criteria. Funds from coffee sales through April will fund the scholarships. Motion carried 6-0.

604: Receive Budget Estimate for 2024-2025 School Year & Set Hearing Dates & Times

It was moved by R Benesch, seconded by Krogmann to publish the FY25 budget as presented and set the first FY25 budget hearing for April 3rd at 7:00 PM and the 2nd FY25 budget hearing for April 17th at 7:00 PM, both hearings in the District Office located at 3033 Lynx Drive, Troy Mills, IA. Motion carried 6-0.

Director J Benesh left the meeting at 6:10PM.

605: Receive Mutual Agreement & Release of Claims from SitelogIQ

It was moved by R Benesch, seconded by Hoover to approve the Mutual Agreement and Release of Claims as presented from SitelogIQ, Inc. for HS boys locker room lockers. Motion carried 5-0.

606: Receive Subaward Agreement from Iowa Department of Homeland Security & Emergency Management

It was moved by R Benesch, seconded by Michael to approve the Subaward Agreement for the $150,000 security grant from Iowa Department of Homeland Security and Emergency Management as presented. Motion carried 5-0.

607: Receive Overnight and Out of State Travel Request from FFA

It was moved by Hoover, seconded by R Benesch to approve the travel request from FFA to take up to 14 students on the Junior/Senior trip to Nashville, TN July 23rd through 27th using school vans. Motion carried 5-0.

609: Open Enrollment Requests

It was moved by Krogmann, seconded by R Benesch to approve 2 open enrollment requests into the district and one open enrollment request out of the district. Motion carried 5-0.

700: Personnel

It was moved by R Benesch, seconded by Michael to approve the resignations from Kyler Olsen, K-8 Physical Education, and Kyla Fangman, Special Education Associate. Motion carried 5-0.                                                                                     

800: Board Communications and Calendar

801: Board Communications

There were no discussion items for the board.

802: Board Calendar

The next regular board meeting is scheduled for March 20, 2024.

900: Adjournment

The time being 6:33 PM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 5-0.

 

 

________________________________                     ______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

 

Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, March 20, 2024

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the regular meeting to order at 7:00 PM. Present were Directors J Benesh, R Benesch (via zoom), Hoover, Krogmann, Michael & Price, Superintendent Breitfelder, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Also in attendance was Katie Hatch, Treasurer for the PTO.

 

200: Adoption of the Agenda

It was moved by J Benesh, seconded by Hoover to adopt the agenda as presented. Motion carried 7-0.

 

300: Consent Agenda

Secretary Peyton discussed the February financial reports and the results of the FY23 Audit. It was moved by J Benesh, seconded by Hoover to approve the following consent items; Minutes of the February board meeting, bills, Secretary’s financial reports, Activity Fund report and Food Service report. Motion carried 7-0.

 

400: Audience Communications

There were no comments from the audience.

 

500: Informational Reports, Discussions, and Presentations

501: Superintendent Report

Superintendent Breitfelder shared an update on the planning for a facilities committee to include board members, staff, students, administrators and community members. She discussed putting together a focus group to discuss procedures for closing school due to school activities and making those days up at the end of the year, as well as plans for the administrator meeting off site next week for goal setting and planning for next school year. She asked when was the best time to do the Superintendent evaluation and the board recommended the June meeting. Secretary Peyton gave an update on the playground equipment installation this summer and discussed the recent renewal information provided from EMC for the FY25 property and casualty insurance.

502: Elementary Report

Elementary Principal Graven provided highlights from the Kindergarten/Preschool registration night and gave updated enrollment numbers for Kindergarten and preschool classes. She also shared information from the last preschool data team meeting where they reviewed where students fell within their Gold bands.

503: Secondary Report

Middle School/High School Principal Giegerich commended the entire staff who work together to make sure all activities happen. He shared praise for Mr. Novey and Ms. Raab and their hard work preparing for the All Bands concert, variety show and middle school musical. He also shared congratulations to the boys and girls basketball teams who each brought home championship titles from the state basketball tournament! He also shared information about the attendance review committee that will dig further into our absenteeism rates and plan for supports and interventions.

The board asked what things the district can do to help promote fine arts events to help increase attendance and would like to know what challenges the fine arts teachers have and how the district can help alleviate some of those. Discussion continued regarding the overall scheduling of events dates and trying to avoid planning fine arts events during state tournament when possible and paying close attention to scheduling summer sports the last week of May when we could use those days as makeup days for school if necessary.

504: School Improvement Report

School Improvement Director Graven shared updates from the recent lighthouse meetings, plans for the May 1^st Leadership Day, conditions for learning survey that will only be given to students this year and plans for a different survey more closely tied to Leader in Me that will be sent to staff and parents. ISASP testing will be the first week in April and she is currently working on rewriting the District’s Professional Development plan to submit to the state.

505: Buildings and Grounds Report

Buildings and Grounds Director Giegerich discussed the spring clean-up list, plans for the athletic fields, spring testing with Johnson Controls and work that Brecke Mechanical will be in to complete as well as a couple of issues that are being addressed on the roof.

 

600: New Business

601: First Reading of Policy Recommendations

It was moved by J Benesh, seconded by Price to waive the second reading and approve policy 804.5 Stock Epinephrine Auto-Injector Supply, 503.7 Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence and 503.7 R1 Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence Regulations. Motion carried 7-0.

602: Receive Sharing Agreement for Curriculum Director 24-25

It was moved by Price, seconded by Hoover to approve the sharing agreement with Central City for Curriculum Director for the 2024-2025 School Year. Motion carried 7-0.

603: Receive Copier Quotes

Secretary Peyton shared the quotes from Access Systems and Gordon Flesch for eight new copiers for the district. The board discussed the equipment from each quote, both being a similar cost for the district. It was moved by J Benesh, seconded by Price to approve the copier lease agreement with Access Systems for eight copiers. Motion carried 7-0.

604: Receive AEA Purchasing Agreement for 2024-2025

It was moved by J Benesh, seconded by Hoover to approve the AEA Purchasing Agreement for the 2024-2025 school year for food bids, small wares and wash wares. Motion carried 7-0

605: Receive FFA Overnight Travel Request for State Convention

It was moved by J Benesh, seconded by Price to approve the overnight travel request from FFA to travel to Ames April 14-16 for the State Convention. Motion carried 7-0.

606: Receive Cooperative Agreements for Student Teachers

It was moved by J Benesh, seconded by Hoover to approve the Cooperative Agreements for Student Teachers from Morningside University, Coe College and UNI for the 2024-2025 school year. Motion carried 7-0.

607: Receive Public Hearing for the Revised 2023-2024 School Calendar

The time being 8:51PM it was moved by Price, seconded by Hoover to open a public hearing to discuss the revised proposed school calendar for the 2023-2024 school year. Motion carried 7-0. Superintendent Breitfelder shared the proposed updates to the 23-24 school calendar making May 22^nd a full day of school, adding a full day of school on May 23^rd and adding a 12:15 early dismissal on May 24^th making that the last day of school. The board had a lengthy discussion surrounding the school calendar and expectations for making up missed days going forward and communicating that to parents and staff early in the year. The time being 9:26 PM it was moved by Krogmann, seconded by Hoover to close the public hearing. Motion carried 7-0.

608: Receive Revised 2023-2024 School Calendar

It was moved by Hoover, seconded by Krogmann to approve the changes to the 2023-2024 school calendar as presented. Motion carried 7-0.

Katie Hatch left the meeting at 9:27PM.

609: Receive Public Hearing for the 2024-2025 School Calendar 

The time being 9:27 PM it was moved by J Benesh, seconded by Hoover to hold a public hearing to discuss the proposed school calendar for the 2024-2025 school year. Motion carried 7-0. Superintendent presented the 2024-2025 school calendar. Director of School Improvement Graven shared a number of factors that limit the length of the school calendar, the board discussed their desire to align the school calendar to maximize student contact days but provide for the necessary professional development time as well. The time being 9:41 PM it was moved by Hoover, seconded by J Benesh to close the public hearing. Motion carried 7-0.

610: Receive 2024-2025 School Calendar

It was moved by Krogmann, seconded by Hoover to approve the 2024-2025 school calendar as presented. Motion carried 7-0

611: Receive Fundraiser Request from Skills USA/Industrial Tech

It was moved by J Benesh, seconded by Michael to approve the fundraiser request from Skills USA to sell custom wood signs designed and built by students during March, April and May 2024. Motion carried 7-0.

612: Receive Final Independent Auditors Report for FY23

Secretary Peyton shared the details of the FY23 Audit in the Consent Agenda. It was moved by J Benesh, seconded by Hoover to approve North Linn’s fiscal year 2023 independent audit of our basic financial statements and supplementary information by Terpstra, Hoke & Associates. Motion carried 7-0.

613: Open Enrollment Requests

It was moved by J Benesh, seconded by Hoover to approve four Open Enrollment Requests into the district and two Open Enrollment Requests out of the district and deny one Open Enrollment Request into the district due to insufficient space. Motion carried 7-0.

615: Receive and set Hearing Date and Time to Amend Fiscal Year 2023-2024 Budget

It was moved by J Benesh, seconded by Krogmann to set the Fiscal Year 2024 Budget Amendment hearing on April 17th at 7:00 PM in the District Office located at 3033 Lynx Drive, Troy Mills, IA. Motion carried 7-0.

 

700: Personnel

It was moved by J Benesh, seconded by Price to approve the following personnel requests: Kim Graven reassigned from Elementary Principal/Dir Of School Improvement to Shared Director of School Improvement, Hire Trevor Boge, K-8 PE for the 24-25 school year, hire Emily Raab as MS Softball Coach for the 23-24 school year and hire Jackie Hamilton as a Special Education Associate pending background check and accept resignations from Dave Sattgast, Robotics coach, and Rae VanMilligan, MS Softball coach. Motion carried 7-0.

800: Board Communications and Calendar

801: Board Communications

There were not additional comments from the Board.

802: Board Calendar

The next meeting will be April 3^rd at 7:00 for the FY25 Proposed Tax public hearing.

900: Adjournment

The time being 9:50 PM it was moved by Hoover, seconded by J Benesh to adjourn the meeting. Motion carried 7-0.

 

___________________________________                _______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

 

Special Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, April 3 , 2024

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the special meeting to order at 7:00 PM. Present were Directors J Benesh, R Benesch, Hoover, Krogmann, Michael and Price, Superintendent Breitfelder and Secretary Peyton. Also in attendance was Leon Lacock.

 

200: Adoption of the Agenda

It was moved by R Benesch, seconded by Price to adopt the agenda as presented. Motion carried 7-0.

 

600: New Business

601: Public Hearing for Proposed Property Tax Levy

It was moved by J Benesh, seconded by Hoover to open the public hearing at 7:02 PM. Motion carried 7-0. President, Jeffrey Boss, announced that the public hearing is open for comments or questions regarding the proposed 2024-2025 Proposed Property Tax Levy. Business Manager, Kerry Peyton, presented the 2024-2025 Proposed Property Tax Levy that was published. This proposed levy assumed a zero percent increase in state aid because the legislature had not yet set the SSA rate for FY25. Proposing the tax levy rate with a zero percent increase in state aid gives the highest levy rate scenario. Because the board is only able to lower the levy rate between the first and second public hearings the District chose to publish the highest levy rate so adjustments could be made as decisions were made by the state. Since the publication of the proposed property tax levy the legislature approved a 2.5% increase to state aid. The board discussed the impact the 2.5% increase to state aid would have on the property tax levy and had a lengthy discussion about the changes to the district’s insurance policy and considering funding the newly required wind/hail deductible within the Management Fund.

There were no comments from the audience and no comments were submitted in writing to the Board Secretary. It was moved by Krogmann, Seconded by R Benesch to close the public hearing at 7:44 PM. Motion carried 7-0.

 

900: Adjournment

The time being 7:45 PM, it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

 

___________________________                     ____________________________

Kerry Peyton, Secretary                                   Jeffrey Boss, President