2023.12.20 Meeting Minutes

 

Organizational Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, IA

Wednesday, December 20, 2023

 

100: Call to Order and Determination of a Quorum

President, Jeffrey Boss, called the Organizational Meeting to order at 7:00 PM. Present were Directors Hoover, Helms, R Benesch, Price, Haughenbury, Michael and Krogmann. Director J Benesh was absent. Also present were Superintendent Breitfelder, Secondary Principal Gigerich, Elementary Principal/Director of School Improvement Graven, Secretary Peyton, and FFA Officers Jake VanEtten and Brecken Betenbender.

200: Adoption of the Agenda

It was moved by Helms, seconded by R Benesch to approve the agenda as presented. Motion carried 6-0

300: Consent Agenda

It was moved by R Benesch, seconded b Hoover to approve the following consent items: minutes of the November board meeting, Bills, Secretary’s financial reports, Activity Report and Food Service Report. Motion carried 6-0.

400: Audience Communications

There were no comments from the audience

501: Superintendent Report

Superintendent Breitfelder shared an update on the lockers for the boys locker room.

502: Report Election Results

Secretary Peyton presented the election results; Ryan Benesch received 309 votes and was elected in District 1 for a four year term. Matthew Michael received 314 votes and was elected in District 2 for a four year term. In the At Large contest Amanda Jo Krogmann received 279 votes and Nick Breuer received 50 votes. Amanda Krogmann was elected in the At Large District for a 4 year term. It was moved by Helms, seconded by Haughenbury to approve the election results as presented. Motion carried 5-1.

Outgoing board members Connie Helms and Bret Haughenbury were presented with a plaque and recognized for their many years of service to the North Linn District. Helms and Haughenbury left the meeting at 7:12 PM.

600: New Business

601: Administer Oath of Office to Newly Elected Board Members

Secretary Peyton administered the oath of office to Directors R Benesch, Michael and Krogmann.

602: Election of the President of the Board for the 2023-24 school year & Oath of Office

Superintendent Breitfelder served as President Pro-Tem and called for nominations for President of the Board. Director R Benesch nominated Jeff Boss, Director Hoover seconded the nomination. Nominations ceased. Roll call vote: Ayes; Hoover, Michael, R Benesch, Price, Krogmann, Boss. Nays; None. Jeffrey Boss was declared the Board President and took the oath of office.

603: Election of the Vice President of the Board for the 2023-24 school year & Oath of Office

President, Jeffrey Boss, assumed control of the meeting and called for nomination for Vice President of the Board. Director R Benesch nominated Matt Hoover, Director Price seconded the nomination. Director Hoover nominated Director R Benesch, Director Price seconded the nomination. Nominations ceased. Roll call vote for Hoover – Ayes; Michael, R Benesch, Price, Krogmann, Boss. Nays; Hoover. For R Benesch – Ayes; Hoover. Nays; Michael, R Benesch, Price, Krogmann, Boss. Director Hoover was declared the Board Vice President and took the oath of office.

500: Informational Reports, Discussions, and Presentations

502: FFA Officer Presentation

FFA Officers Jake VanEtten and Brecken Betenbender presented information about their plans to take a Junior/Senior FFA member trip to Nashville in July. With the Board’s permission they will begin to plan their trip and submit a more formal travel request with dates and cost in the near future.

503: Elementary Report  - Exhibit 503.1

Elementary Principal Graven shared the need for more associates, discussed where she is at in the teacher evaluation process, new students who have enrolled in the district and the new Leader in Me graphics that were installed in the Elementary.

504: School Improvement Report - Exhibit 504.1

School Improvement Director Graven discussed updates on the LTRS Training that the district will continue to receive through Grant Wood, reported that the Preschool desk audit is complete and the K-12 desk audit is submitted and pending review. Lighthouse meeting have been going well.

505: Secondary Report - Exhibit 505.1

Secondary Principal Giegerich recognized Ms. Raab and Mr. Novey for all of the hard work put in by students and staff during the recent music concerts. He also shared that updated graphics are in the works for the Middle & High School buildings and that the STEM Grant he discussed last month is on hold in order for the facilities committee to give their input.

506: Buildings and Grounds Report

Buildings and Grounds Director Giegerich gave an update on the temperature control issues, Woodman Controls was on site today, the Linn County K9 unit was on campus 12/20 and performed a clear check of the buildings. Shot clocks were installed and he is working with Price Electric & Midwest Alarm to rectify an issue with one of the fire doors in the middle school.

600: New Business

605: Receive Monthly Board Meeting Dates and Time for 2023-2024

It was moved by R Benesch, seconded by Price to hold Board meetings at the North Linn District Office on the 3rd Wednesday of each month and begin at 7:00 P.M. Motion carried 6-0

606: Receive School Financial Account Authorized Signers

It was moved by Price, seconded by Hoover to approve Board Secretary Peyton, Board President Boss, Board Treasurer Peyton and Superintendent Breitfelder as signers on the district accounts at Walker State Bank and Community Savings Bank. Motion carried 6-0.

607: Open Enrollment Requests

It was moved by R Benesch, seconded by Price to approve one open enrollment request out of the district as presented. Motion carried 6-0.

608: Receive Quotes for HVAC units in District Office

It was moved by R Benesch, seconded by Hoover to approve the quote to replace the 3 Furnace units in the District Office as presented. Motion carried 6-0.

609: Receive Quotes for Fiber Optic Cable Replacement

It was moved by R Benesch, seconded by Hoover to approve the quote to replace the fiber optic cable from the District Office to the school building as presented. Motion carried 6-0.

610: Receive Quotes for Cleaning Services

Superintendent Breitfelder shared the quote from Night Shift Commercial Cleaning Services the board had a number of questions about the process and how well a service like this would work in our district. Information was shared from some other districts that have used this same service for a couple of years. It was moved by R Benesch, seconded by Price to approve the quote received for cleaning services as presented. Motion carried 6-0

610: Approve SBRC Modified Allowable Growth Dropout Prevention for 2022-2025

It was moved by R Benesch, seconded by Price to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $104,256 for the At Risk & Dropout Prevention Program. Roll call vote: Ayes; Hoover, Michael, R Benesch, Price, Krogmann & Boss. Nays; none

700: Personnel

It was moved by R Benesch, seconded by Hoover to approve the personnel requests as presented. Motion carried 6-0.

800: Board Communications and Calendar

801: Board Communications

• Appoint Directors to each of the Linn, Delaware and Buchanan County Conference Boards – Director R Benesch was appointed to the Delaware County Board, Director Michael was appointed to the Buchanan County Board and Director J Benesh was appointed to the Linn County Board.
• Early Graduations Requests: the Board reviewed the early graduation requests.

802: Board Calendar

• The next meeting is January 17^th at 7:00 PM in the District office.

Adjournment

The time being 8:26PM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

 

__________________________                                    ________________________

Kerry Peyton, Board Secretary                                        Jeffrey Boss, Board President