BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

July 22, 2020

1. Call to Order

Meeting was called to order by President TJ Ries at 7:02P.M.

2. Call the Roll

Present were Directors Hoover, J Benesh, Helms, Haughenbury, Boss, Superintendent Hoeger & Secretary Peyton.  Director R Benesch, Principal Beaty and Elementary Principal/Director of School Improvement Graven were absent.

3. Approve Meeting Agenda

It was moved by Haughenbury, seconded by Boss to approve the agenda as presented with the addition of item 7. Receive Open Enrollment Requests. Motion carried 6-0.

4. Approve Consent Items

It was moved by Boss, seconded by J Benesh to approve the following consent items: minutes of the June board meeting, bills as presented & financial statements. Motion carried 6-0.

5. Receive Visitors / Public Forum

There were no visitors present.

6. Receive Personnel Recommendations

It was moved by Helms, seconded by J Benesh to approve the resignation from Kate Barloon, Elementary Special Education Associate. Motion carried 6-0.

7. Receive Open Enrollment Requests

It was moved by Boss, seconded by Helms to approve 6 open enrollment requests into the district and 3 open enrollment requests out of the district. Motion carried 6-0.

8. Receive the Sanitation Bid

It was moved by Haughenbury, seconded by J Benesh to approve the bid from Rudd Sanitation for Sanitation Services for the 20-21 School year. Motion carried 6-0.

9. Receive Handbooks for 2020/2021 School Year

It was moved by Helms, seconded by Hoover to approve the Preschool, Elementary, Middle School and High School handbooks as presented. Motion carried 6-0.

10. Authorize Use of Legal Counsel on Behalf of District

It was moved by Haughenbury, seconded by Hoover to approve the following list of attorneys/firms for the 2020-2021 school year:

1. Ahlers & Cooney, PC of Des Moines
2. Lynch Dallas, PC of Cedar Rapids
3. Iowa Association of School Boards
4. School Administrators of Iowa

                  Motion carried 6-0.

11. Appoint Board School Board Official for 2020-2021 School Year

It was moved by Helms, seconded by Haughenbury to approve Kerry Peyton as the School Board Official for the 2020-2021 school year. Motion carried 6-0.

12. Receive Depository Banks and Statutory Limits for the 2020-2021 School Year

It was moved by J Benesh, seconded by Boss to approve the following banks as official depositories and set the statutory limits for North Linn CSD: Walker State Bank, Community Savings Bank, UMB Bank, & ISJIT. Motion carried 6-0.

It was moved by Helms, seconded by Haughenbury to approve Dave Hoeger, Kerry Peyton and TJ Ries as authorized signers to the school financial accounts at Community Savings Bank in Coggon and Walker State Bank. Motion carried 6-0.

It was moved by Helms, seconded by J Benesh to approve Neil Bartholomew and James Freshwater from Eagle Ridge as an authorized signer to the cafeteria plan checking account at Walker State Bank. Motion carried 6-0.

13. Receive District Appointments

It was moved by Haughenbury, seconded by Boss to make the following appointments for the 2020-2021 school year:

      Multi-Cultural/Gender Fair Coordinator - Scott Beaty

      Level 1 Child Abuse Investigator - Jaci Hilmer

      Affirmative Action, Section 504 - Scott Beaty

      Alternative Level 1 Child Abuse Investigator - Dave Hoeger

      Homeless Liason - Jaci Hilmer

Motion carried 6-0.

14. Receive Board Policies

It was moved by Helms, seconded by Haughenbury to waive the second reading and adopt the following policies

1. 409.2E1 Emergency Paid Sick Leave Request Form
2. 409.2E2 Expanded Family and Medical Leave Request
3. 907 District Operation During Public Emergencies

                  Motion carried 6-0.

15. Consider Information and Discussion Items

Discussion was held regarding a joint meeting with the Maquoketa Valley CSD board - consensus was that this would be a good idea, Superintendent Hoeger will schedule a joint meeting. 

An update was given regarding school registration - progress is being made on the new student information system and registration information will be sent to parents as soon as we have it.

Superintendent gave an update on the District’s Return to Learn plan

Board members were asked to rank their top 4 legislative priorities and send them to Superintendent Hoeger and he will compile the list and send to the state.

Board members expressed their congratulations to both the Softball and Baseball teams upon qualifying for the State Tournament and a question was asked about returning Middle School computers.

16. Adjourn

The time being 7:55 P.M., it was moved by Boss, seconded by Haughenbury to adjourn the meeting. Motion carried 6-0.

 

_________________________                       ________________________

Kerry Peyton, Board Secretary                              TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 8:00 am Via Zoom

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

August 12, 2020

1. Call to Order

            President TJ Ries called the meeting to order at 8:03AM

2. Call the Roll

            Present were Directors Hoover, J Benesh, Helms, R Benesch, Haughenbury & Boss, Superintendent Hoeger                  and Secretary Peyton.

3. Approve Meeting Agenda

            It was moved by Boss, seconded by R Benesch to approve the agenda as presented. Motion carried 7-0.

4. Receive Revised School Calendar 

            It was moved by Helms, seconded by Hoover to approve the updated 2020-2021 School Calendar moving the                first day of school for K-12 to August 24^th , Preschool will start August 26^th and August 27^th. Motion carried 7-0.

5. Adjourn

            The time being 8:20AM it was moved by J Benesh, seconded by Hoover to adjourn the meeting. Motion carried              7-0.

 

                         ____________________________                            _____________________________

                          Kerry Peyton, Secretary                                              TJ Ries, Board President

           

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

August 19, 2020

1. Call to Order

            The meeting was called to order by President TJ Ries at 7:00 P.M.

2. Call the Roll

Present were Directors, Boss, Haughenbury, R Benesch, J Benesch, Hoover, Superintendent Hoeger, Secretary Peyton, Principal Beaty and Principal/Director of School Improvement Graven.  Director Helms was absent.

3. Approve Meeting Agenda

It was moved by R Benesch, seconded by Haughenbury to approve the agenda as presented.  Motion carried 6-0.

4. Approve Consent Items

It was moved by J Benesh, seconded by R Benesch to approve the following consent items: minutes of the July Board Meeting, bills as presented and financial statements.  Motion carried 6-0.

5. Receive Visitors / Public Forum

            There were no visitors present.

6. Receive Principal and Coordinator Reports

Principal/Director of School Improvement Graven gave an update on Preschool numbers, Summer School, the new math curriculum, Professional Development plans for the upcoming school year, COVID plans for the elementary building and teacher in-service days.

Principal Beaty gave an update on the summer buildings & grounds projects, internet service at the school, contacts made with virtual learners in MS & HS, and zoom meeting with MS & HS staff regarding virtual learning.

7. Receive Personnel Recommendations

It was moved by Boss, seconded by Haughenbury to approve the resignation of Stephanie Funke, Spanish Teacher, pending a suitable replacement.  Motion carried 6-0.

8. Receive Open Enrollment Requests

It was moved by R Benesch, seconded by Hoover to approve 3 Open Enrollment Requests into the District and 10 Open Enrollment Requests out of the District and to deny 1 Open Enrollment Request into the District.  Motion carried 6-0.

9. Receive City Laundry Contract

It was moved by Haughenbury, seconded by Hoover to approve the contract with City Laundry for the 2020-2021 school year. Motion carried 6-0.

10. Consider Information and Discussion Items

Superintendent Hoeger gave an update on the District’s Return to Learn plan and discussion was held regarding how the internet outage will affect the start of school.  An update was also given on the theft claim with EMC Insurance.

11. Adjourn

The time being 7:45PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

 

 

 

 

_____________________________              _____________________________

Kerry Peyton, Board Secretary                       TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

September 16, 2020

1. Call to Order

            President TJ Ries called the meeting to order at 7:02PM

2. Call the Roll

Present were Directors Boss, Haughenbury, J Benesh, Helms, Superintendent Hoeger, Secretary Peyton, and Principal Beaty.  Director R Benesch and Elementary Principal/Director of School Improvement Graven were absent.  Director Hoover arrived at 7:19 PM.

3. Approve Meeting Agenda

It was moved by Boss, seconded by J Benesh to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

It was moved by J Benesh, seconded by Helms to approve the following consent items: Minutes of the August board meeting, bills as presented and financial statements.  Motion carried 5-0.

5. Receive Visitors / Public Forum

            There were no visitors present.

6. Receive Principal and Coordinator Reports

Principal Beaty gave an update on the water bottle filling stations, internet issues, virtual learning and lunch schedules.  He praised students and staff for their efforts wearing masks all day.

7. Receive Personnel Recommendations

It was moved my Boss, seconded by Haughenbury to approve the resignation of Amy Kaut, Special Education Associate and hiring Tracey Tuttle, Associate and Allison Huenefeld-Wessels, Special Education Associate.  Motion carried 6-0.

8. Receive Open Enrollment Requests

It was moved by Helms, seconded by J Benesh to approve 8 Open Enrollment requests out of the district. Motion carried 6-0.

9. Receive District Level 1 Investigators

It was moved by Haughenbury, seconded by Helms to approve Kim Graven and Dave Hoeger as the District’s Level I Investigators for the 2020-2021 school year. Motion carried 6-0.

10. Receive Special Education Modified Allowable Growth

It was moved by Boss, seconded by Haughenbury to approve $95,930.74 in Special Education Modified Allowable Growth for the 2019-2020 school year. Motion carried 6-0.

11. Receive ESSER Fund transfer from General Fund to Nutrition

It was moved by Hoover, seconded by Haughenbury to approve the transfer of $11,662.16 of ESSER funds from the General Fund to the Nutrition Fund.  Motion carried 6-0.

12. Consider Information and Discussion Items

Long-Term Substitute - discussion was held regarding the duties of the person serving as a long term sub for the district.

IASB Convention – discussion was held regarding the virtual conference and how it could be used as a meeting material for the joint session with the Maquoketa Valley school board.  Superintendent Hoeger will review the session topics and coordinate a time in November for the boards to meet.

13. Adjourn

The time being 7:33PM it was moved by Helms, seconded by J Benesh to adjourn the meeting.  Motion carried 6-0.

 

_____________________________              ___________________________

Kerry Peyton, Board Secretary                       TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 5:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

October 21, 2020

1. Call to Order

            President TJ Ries called the meeting to order at 5:00 PM.

2. Call the Roll

Present were Directors Boss, Haughenbury, R Benesch, J Benesch, Superintendent Hoeger, Secretary Peyton and HS/MS Principal Beaty. Directors Hoover and Helms and Elementary Principal/Directory of School Improvement Graven were absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by R Benesch to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

It was moved by R Benesch, seconded by Boss to approve the following consent items: Minutes of the September board meeting, bills as presented and financial statements. Motion carried 5-0.

5. Receive Visitors / Public Forum

            There were no visitors.

6. Receive Principal and Coordinator Reports

MS/HS Principal Beaty gave an update on the water filling stations, internet issues, the search for a Spanish teacher and COVID cases. 

7. Receive Personnel Recommendations

It was moved by R Benesch, seconded by Haughenbury to approve the hiring of Brendan Schott as Student Council Sponsor and Chad Spore Head Softball Coach. Motion carried 5-0.                        

8. Receive Open Enrollment Requests

It was moved by Boss, seconded by R Benesch to approve 6 Open Enrollment requests into the district and 7 Open Enrollment requests out of the district. Motion carried 5-0.

9. Receive Contract with Grant Wood

It was moved by J Benesh, seconded by Boss to approve the contract with Grant Wood for Infinite Campus software support services. Motion carried 5-0.

10. Receive Contract with Timberline Billing

It was moved by Boss, seconded by J Benesh to approve the contract with Timberline Billing Services, LLC for Medicaid reimbursement billing.  Motion carried 5-0

11. Receive School Board Policy 400 Series Update

It was moved by Boss, seconded by R Benesch to waive the second reading and approve the 400 Policy series. Motion carried 5-0.

12. Receive FBLA Fundraiser Request

It was moved by R Benesch, seconded by J Benesh to approve the cookie dough fundraiser request from FBLA. Motion carried 5-0.

13. Consider Information and Discussion Items
    
    • Certified Enrollment – Superintendent Hoeger gave an update on our enrollment that was certified on October 15^th.  The district is down 18.8 students.  He discussed a number of factors that are affecting our enrollment this year and the need for the district to focus on enrollment and different ways to help tell the story of the great things that happen in our district and communities.
    • IASB Budget Information – Superintendent Hoeger presented documents that he and Secretary Peyton received after a meeting with IASB about our current financial status. He discussed our current Unspent Authorized Budget and Solvency Ratio as how those balances will be affected by our declining enrollment.
    • School Improvement Needs Analysis – Superintendent Hoeger asked for the boards input regarding engaging IASB to do a Needs Analysis in the district. The goal would be to gain better understanding of the strengths and weaknesses of the district as seen by the Students, Staff and Parents.  The board encouraged Mr. Hoeger to move forward with the survey.
    • Superintendent Goals – Superintendent shared his goals with the board for the 2020-2021 school year. His intention is to share an update on the progress in early 2021 and give a final report to coincide with his annual evaluation in June.
    • Secretary Peyton shared thank you cards received from Kelly Avis and Sue Russ.

14. Adjourn

The time being 5:38 PM it was moved by Boss, seconded by R Benesch to adjourn the meeting. Motion carried 5-0.

 

___________________________                              __________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Organizational & Regular Meeting 7:00 PM

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 18, 2020

1. Call to Order

The Organizational Meeting was called to order at 7:00PM in the Educational Services Building by Superintendent Hoeger. Present were Directors Ries, Boss, Hoover, J Benesh, Elementary Principal/Director of School Improvement Graven, Principal Beaty and Secretary Peyton. Directors R Benesch, Haughenbury & Helms were present via Zoom.

2. Elect Board Officers for 2020-2021

Superintendent Hoeger served as President Pro-Tem and called for nominations for President of the Board. Director Jeff Boss nominated TJ Ries and Director R Benesch seconded the nomination. Nominations ceased. Roll call votes of Aye were Matt Hoover, Jenni Benesh, Jeff Boss, Ryan Benesch, Connie Helms, Bret Haughenbury & TJ Ries. There were no Nay votes. Motion carried 7-0. TJ Ries was declared Board President.

President Ries assumed control of the meeting from Superintendent Hoeger. President Ries called for nominations for Vice President. Director Ryan Benesch nominated Jeff Boss and Director Hoover seconded the nomination. Nominations ceased. Roll call votes of Aye were Matt Hoover, Jenni Benesh, Jeff Boss, Ryan Benesch, Connie Helms, Bret Haughenbury & TJ Ries. There were no Nay votes. Motion carried 7-0. Jeff Boss was declared Board Vice President.

Secretary Peyton administered the oath of office to President Ries and Vice President Boss.

3. Call the Roll

The regular meeting of the North Linn Board of Directors was called to order at 7:10 PM in the Education Services Building. Present were Present were Directors Ries, Boss, Hoover, J Benesh, and Directors R Benesch, Haughenbury & Helms via Zoom, Superintendent Hoeger, Elementary Principal/Director of School Improvement Graven, Principal Beaty and Secretary Peyton.

4. Approve Meeting Agenda

It was moved by Boss, seconded by Hoover to approve the meeting agenda as presented.  Motion carried 7-0

5. Approve Consent Items

It was moved by J Benesh, seconded by Boss to approve the following consent items: Minutes of the October board meeting, bills as presented and financial statements.  Motion carried 7-0

6. Receive Monthly Board Meeting Date and Time for 2020-2021 Meetings

It was moved by J Benesh, seconded by Hoover to hold all regular board meetings on the 3^rd Wednesday of each month at 7:00 pm in the Education Services Building with the exception of the April 2021 meeting which will be held on Tuesday, April 13^th at 7:00 pm. Motion carried 7-0

7. Receive Visitors / Public Forum

There were no visitors

8. Receive Principal and Coordinator Reports

          Elementary Principal/Director of School Improvement Graven gave an update on the recent Professional                        Development day that was held via Zoom and the Fall MAP and FAST assessment scores, and talked about the            planning for virtual learning taking place in the Elementary in the event the school would be shut down again.

          Principal Beaty provided an update on the installation of the water bottle filling stations and internet issues and                the search for a HS Spanish teacher.

9. Receive Personnel Recommendations

It was moved by Boss, seconded by Hoover to approve the hire of Noah Tiegs for High School Spanish pending Iowa licensure. Motion carried 7-0

10. Receive Open Enrollment Requests

There were no open enrollment requests

11. Receive National Honor Society Fundraiser Request

It was moved by Hoover, seconded by J Benesh to approve the National Honor Society request to sell hot chocolate before school to raise money to purchase tables for the courtyard. Motion carried 7-0

12. Receive SBRC Application for Open Enrollment Out.

It was moved by Boss, seconded by J Benesh to approve filing the SBRC application for open enrollment out for $187,136. Motion carried 7-0

13. Receive Mr. Hoeger’s Evaluation Document

It was moved by J Benesh, seconded by Hoover to approve the evaluation document for Superintendent Hoeger. Motion carried 7-0.

14. Receive School Calendar Public Hearing

It was moved by Boss, seconded by J Benesh to open the Public Hearing to Receive the 2020-2021 School Calendar at 7:32 PM. Motion carried 7-0.

Superintendent Hoeger proposed dismissing school at 12:15PM each Wednesday starting December 2, 2020 for the remainder of the school year to allow teachers the time to connect with students learning virtually and additional planning time for their classrooms. Teacher learning days would move from Monday to Wednesday and the Preschool classes that meet on Monday/Wednesday will now meet Monday/Friday. This will not add any additional school days to the current calendar.

The time being 7:41 PM it was moved by Boss, seconded by Hoover to close the Public Hearing. Motion carried 7-0.

15. Receive School Calendar Revision

It was moved by Hoover, seconded by Boss to approve the 2020-2021 Calendar changes as presented. Motion carried 7-0.

16. Consider Information and Discussion Items

• Governor Reynolds press conference – Superintendent Hoeger gave an update on the Proclamation from the Governor that was released this week.
• Buchanan County Conference Board – Matt Hoover was selected as the representative for the Buchanan County Conference Board.
• Iowa BIG – Principal Beaty gave the Board information about the Iowa BIG program, there is conversation with local districts about trying to get this program going in our area, the Board supported the idea and Mr. Beaty will report back as planning progresses.
• Secretary Peyton gave an update on the status of the current General Obligation and Sales Tax Bonds that are scheduled to be paid off or refinanced in the coming year or two. The Board supported investigating the refinance of the 2015 Sales Tax Bonds.

17. Adjourn

The time being 8:17PM it was moved by Boss, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

__________________________                                ________________________

Kerry Peyton, Board Secretary                                   Tj Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

December 16, 2020

1. Call to Order

            Vice President, Jeff Boss, called the meeting to order at 7:03 PM.

2. Call the Roll

Present were Directors Hoover and Haughenbury and Director Helms via Zoom, Superintendent Hoeger, Principal Beaty, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Directors J Benesh, R Benesch and Ries were absent.

3. Approve Meeting Agenda

It was moved by Hoover, seconded by Haughenbury to approve the agenda as presented. Motion carried 4-0.

4. Approve Consent Items

It was moved by Hoover, seconded by Haughenbury to approve the following consent items: Minutes of the November board meeting, bills as presented and financial statements. Motion carried 4-0.

5. Receive Visitors / Public Forum

            There were no visitors

6. Receive Principal and Coordinator Reports

Principal Beaty gave an update on the new banners being installed in front of the building and provided information on our current COVID cases.

Elementary Principal/Director of School Improvement Graven provided information from the recent Leadership meetings and plans for upcoming curriculum training.

Superintendent Hoeger gave an update on the Activities restrictions and will provide more information after Tri-Rivers Conference meetings this week.

7. Receive Personnel Recommendations

            There were no personnel recommendations.

8. Receive Open Enrollment Requests

            There were no open enrollment requests

9. Receive the School Board Policy Revisions for the 300 Series

It was moved by Hoover, seconded by Haughenbury to waive the second reading of the 300 Series Policies and approve these policies with this reading. Motion carried 4-0.

10. Receive Engagement Letter with Piper Sandler (Placement Agent)

It was moved by Helms, seconded by Haughenbury to approve the engagement letter with Piper Sandler

11. Receive Engagement Letter with Ahlers & Cooney (Bond Counsel)

It was moved by Haughenbury, seconded by Hoover to approve the engagement letter with Ahlers & Cooney. Motion carried 4-0.

12. Resolution Fixing Date for a Hearing on the Proposed Issuance of Approximately       $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds

It was moved by Helms to adopt the following Resolution fixing the date for a public hearing on the proposed issuance of approximately $3,700,000 school infrastructure sales, services and use tax revenue Refunding Bonds. Director Hoover seconded the motion.  Roll Call Vote; Ayes: Hoover, Helms, Haughenbury, Boss; Nays: None. Vice President Boss declared the resolution adopted as follows:

WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code Section 423F.2; and

WHEREAS, pursuant to Iowa Code Chapter 423F and an election duly held in accordance therewith on September 8, 2009 approving a revenue purpose statement (the "Revenue Purpose Statement"), the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes; and

WHEREAS, the Board of Directors is in need of funds for the following school infrastructure project: to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser; and

WHEREAS, the Board of Directors has deemed it necessary and advisable that the District issue School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $3,700,000 for the purpose of providing funds to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement; and

WHEREAS, before said Bonds may be issued, it is necessary to comply with the provisions of Iowa Code Section 423F.4, and to publish a notice of the time and place of the public hearing on the proposal to issue such Bonds; and

WHEREAS, notice of the time and place of a public hearing must be published not less than ten nor more than twenty days before the public hearing in a newspaper having general circulation in the District:

NOW, THEREFORE, it is resolved:

1.                  A public hearing will be held in the District Office, 3033 Lynx Drive, Troy Mills, Iowa, on January 20, 2021, at 7:00 P.M., on the proposal to issue approximately $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement.

2.                  The Secretary is authorized and directed to publish notice of this public hearing in a newspaper having general circulation in the School District.  Such publication will be made not less than ten nor more than twenty days ahead of the hearing date, and be in substantially the following form:

NOTICE OF PUBLIC HEARING ON THE PROPOSED ISSUANCE OF APPROXIMATELY $3,700,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE REFUNDING BONDS

Notice is hereby given that the Board of Directors of the North-Linn Community School District, in the Counties of Benton, Buchanan, Delaware and Linn, State of Iowa, will hold a public hearing upon its proposed issuance of approximately $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years, pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement.

The hearing will be held in the District Office, 3033 Lynx Drive, Troy Mills, Iowa, on January 20, 2021, at 7:00 P.M.

PASSED AND APPROVED this 16th day of December, 2020.

13. Receive the At-Risk - Dropout Prevention Application

It was moved by Helms, seconded by Hoover to approve the SBRC Modified Allowable Growth for Dropout Prevention for 2021-2022 in the amount of $95,321.00. Motion carried 4-0.

14. Consider Information and Discussion Items
    
    1. Early Graduation Requests – early graduation requests were reviewed.
    2. Heating units project update – Superintendent gave an update on the process for evaluating the heating units
    3. North Linn Needs Assessment Survey – Superintendent Hoeger presented the results of the Needs Assessment Survey and highlighted a few areas he will investigate further.
    4. Delaware County Conference Board – Ryan Benesch was appointed to the Delaware County Conference Board

15. Adjourn

The time being 7:51 PM it was moved by Hoover, seconded by Haughenbury to adjourn the meeting. Motion carried 4-0.

 

__________________________                    __________________________

Kerry Peyton, Board Secretary                       Jeff Boss, Vice President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

January 20, 2021

1. Call to Order

            President TJ Ries called the regular meeting to order at 7:00PM

2. Call the Roll

            Present were Directors, Hoover, R Benesch, Haughenbury & Boss, Superintendent Hoeger, Principal Beaty,      Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director J Benesh was present via Zoom. Director Helms was absent.

3. Approve Meeting Agenda

            It was moved by Boss, seconded by Haughenbury to approve the agenda as amended adding 14.b Set meeting date and time for Bond proposal review. Motion carried 6-0.

4. Hold Hearing on the Proposed Issuance of Approximately $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds

            At 7:01PM President Ries announced that this is the time place and date to hold a hearing on the Proposed Issuance of Approximately $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds. There was no one present from the public. At 7:05PM President TJ Ries declared the hearing closed. Director Haughenbury introduced the following Resolution and moved its adoption. Director Boss seconded the motion to adopt. The roll was called and the vote was: Ayes: Hoover, R Benesch, Haughenbury, Boss, J Benesh, Ries; Nays: none. President TJ Ries declared the Resolution adopted as follows:

RESOLUTION SUPPORTING THE PROPOSED ISSUANCE OF APPROXIMATELY $3,700,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE REFUNDING bondS

WHEREAS, the School District receives revenue from the State of Iowa Secure and Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code Section 423F.2; and

WHEREAS, pursuant to Iowa Code Chapter 423F and an election duly held in accordance therewith on September 8, 2009 approving a revenue purpose statement (the "Revenue Purpose Statement"), the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes; and

WHEREAS, the Board of Directors is in need of funds for the following school infrastructure project: to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser; and

WHEREAS, the Board of Directors has deemed it necessary and advisable that the District issue School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $3,700,000 for the purpose of providing funds to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015. including costs of issuance and a debt service reserve fund if require by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement; and

WHEREAS, the Board of Directors has complied with the provisions of Iowa Code Section 423F.4 by providing notice and holding a public hearing on the proposal to issue such Bonds:

NOW, THEREFORE, it is resolved:

1. The Board of Directors supports the proposal to issue approximately $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement.

2. Eligible electors of the school district have the right to file with the Board Secretary a petition pursuant to Iowa Code Section 423F.4(2)(b), on or before close of business on February 3, 2021, for an election on the proposed bond issuance.  The petition must be signed by eligible electors equal in number to not less than one hundred or thirty percent of those voting at the last preceding election of school officials under Iowa Code Section 277.1, whichever is greater.

3. In the event a petition containing the required number of valid signatures is filed with the Secretary of the Board on or before close of business on February 3, 2021, the President shall call a meeting of the Board to consider withdrawing the proposed Bond issuance, or directing that the question of the proposed Bond issuance be submitted to the qualified electors of the School District.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:

Shall the Board of Directors of the North-Linn Community School District in the Counties of Benton, Buchanan, Delaware and Linn, State of Iowa, be authorized to issue approximately $3,700,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $3,700,000 for the purpose of providing funds to currently refund the outstanding School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2015, dated August 20, 2015, including costs of issuance and a debt service reserve fund if required by the purchaser; with any bond proceeds remaining after completion of this project used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement?

PASSED AND APPROVED this 20th day of January, 2021.

 

5. Approve Consent Items

            It was moved by R Benesch, seconded by Boss to approve the following consent items: Minutes of the December board meeting, bills as presented and financial statements. Motion carried 6-0.

6. Receive Visitors / Public Forum

            There were no visitors.

7. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement Graven gave an update on the plans for teacher leadership meetings at the end of January and the new Chapter 103 training that will need to be completed by staff.

            Principal Beaty gave an update on Covid absences and feedback on how well the new Spanish teacher is doing so far this semester.

8. Receive Personnel Recommendations

            It was moved by Boss, seconded by R Benesch to approve the contract for Hannah Bridgewater, Middle School Softball Coach. Motion carried 6-0.

9. Receive Open Enrollment Requests

            It was moved by Haughenbury, seconded by R Benesch to approve 2 Open Enrollment requests out of the district. Motion carried 6-0.

10. Receive School Board Policies 503.6 Series Updates

            It was moved by Boss, seconded by R Benesch to waive the 2^nd reading and approve the updated Board Policy 503.6 Series. Motion carried 6-0.

11. Receive Scholarship Fund transfers from CD’s

            It was moved by Boss, seconded by Hoover to transfer $200 from the Betenbender Scholarship CD to the Activity Checking Account and $300 from the McKinley Scholarship CD to the Activity Checking account for scholarship payments made in January 2021 and transfer $13,600 from the Activity Checking account to the Carl Arnold Scholarship CD. Motion carried 6-0.

12. Receive Quarantine Guidelines

            It was moved by R Benesch, seconded by Haughenbury to have the North Linn Community School District follow the Iowa Department of Public Health Guidelines regarding COVID-19 Quarantine practice instead of following Linn County Public Health. Motion carried 6-0.         

13. Extension to the Emergency Leave Board Policies

            It was moved by Hoover, seconded by Haughenbury to waive the 2^nd reading of the 409.2 E1 and 409.2 E2 policies and approve the policies at this meeting. Motion carried 6-0.

14. Consider Information and Discussion Items

    1. Linn County Conference Board - Connie Helms was appointed to serve as the representative for the Linn County Conference Board

    2. Set Meeting date and time for Bond proposal review – meeting will be held 3/30/21 at 2:30 PM.

15. Adjourn

            The time being 7:44 PM it was moved by Boss, seconded by Hoover to adjourn the meeting.

 

__________________________                                ____________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

February 17, 2021

1. Call to Order

            President TJ Ries called the meeting to order at 7:00 PM

2. Call the Roll

            Present were Directors Hoover, J Benesh, Helms, R Benesch, Haughenbury & Boss. Superintendent Hoeger, Principal Beaty & Elementary Principal/Director of School Improvement Graven. Secretary Peyton was present via Zoom.

3. Approve Meeting Agenda

            It was moved by R Benesch, seconded by Boss to approve the agenda as presented. Motion carried 7-0.

4. Approve Consent Items

            It was moved by J Benesh, seconded by R Benesch to approve the following consent items: Minutes of the January Board Meeting, bills as presented and financial statements. Motion carried 7-0

5. Receive Visitors / Public Forum

            There were no visitors

6. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement Graven gave an update on the leadership meetings that happened this week – the group is evaluating the intervention structure and how best to articulate this process with parents. The newsletter was well received, it was sent to everyone with an email address in Infinite Campus – in the future community members will be able to subscribe to the newsletter as well. FAST & MAP test scores were shared; overall pleased with the progress given the loss of learning that has happened with the pandemic – the Data Team & teachers are already identifying specific areas that need attention and addressing those concerns.

Principal Beaty shared that there is a meeting next week with the AEA addressing secondary strategies. Secondary staff have been working on adjustments for credit recovery and catching issues earlier – we will be attending the meeting to help further this initiative.

7. Receive Personnel Recommendations

            There were no personnel recommendations at this time.

8. Receive Open Enrollment Requests

            It was moved by Boss, seconded by R Benesch to approve one open enrollment request into the district for the 2021-2022 school year. Motion carried 7-0.

9. Receive Sharing Agreements

            It was moved by Helms, seconded by J Benesh to approve sharing the following positions with Maquoketa Valley: Superintendent, Business Manager & Transportation Director. Motion carried 7-0.

10. Receive North Linn Course Description Booklet

            It was moved by Boss, seconded by R Benesch to approve the Course Description Booklet as presented. Motion carried 7-0.

11. Receive Iowa Big Contract with the Alburnett CSD

            Superintendent Hoeger gave a brief explanation of what the Iowa BIG program is and how it would benefit our students. Alburnett is able to host the program and we will have an opportunity to enroll students that are interested. It was moved by R Benesch, seconded by Helms to approve the contract with Alburnett CSD for the Iowa BIG program for the 2021-2022 school year. Motion carried 7-0.

12. Receive Honor Society Fundraiser Request

            It was moved by Helms, seconded by Haughenbury to approve the fundraiser request by the National Honor Society to sell chocolate bars to raise funds to purchase seating for the courtyard. Motion carried 7-0

13. Call for Bus Bids

            It was moved by Helms, seconded by Boss to call for bus bids. Motion carried 7-0.

14. Consider Information and Discussion Items
    
    1. Joint School Board Meeting with Maquoketa Valley on March 1 at 6:30PM planned discussion regarding what kind of information the school board would like to receive from Administration about what goes on in the classroom.
    2. April Board Meeting is April 13 at 7:00 PM – reminder the meeting is moved earlier in the month to allow us time to submit the budget.
    3. Bond Review Meeting is March 30 at 2:30 – this will be a short meeting by Zoom with Piper Sandler to review the sales tax bond refinance proposals we receive.
    4. SiteLogIQ update – Superintendent Hoeger gave an update on the assessment SiteLogIQ is performing on campus – they have requested a small group meeting mid March to go over the findings before a formal presentation the 3^rd week of March.
    5. Budget Workshop Update – Secretary Peyton gave an update on the FY22 Budget and discussion was held regarding the final amount to surplus levy for the 2011 General Obligation bonds.

15. Closed Session Pursuant to Iowa Code 21.5(1)(i) – Evaluation of Employee Not Covered By a Collective Bargaining Agreement

The time being 7:45PM it was moved by Helms, seconded by Boss to enter into closed session pursuant to Iowa Code chapter 21.5(1)(1) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Roll call vote: Ayes – Hoover, J Benesh, Helms, R Benesch, Haughenbury, Boss, Ries, Nays - none. Motion carried.

The time being 8:08 PM the Board entered into open session.

16. Adjourn

            The time being 8:09PM it was moved by Boss, seconded by R Benesch to adjourn the meeting. Motion carried 7-0.

17. Motion to move into Exempt Session to discuss negotiating strategies pursuant to 20.17(3).

            As provided in Iowa Code 20.17(3) the Board of Directors will meet for a collective bargaining strategy session.

 

______________________________                        ______________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

March 17, 2021

1. Call to Order

            President TJ Ries called the meeting to order at 7:00 PM

2. Call the Roll

            Present were Directors Hoover, J Benesh, Helms, R Benesch, Haughenbury & Boss. Superintendent Hoeger,                Secretary Peyton, Principal Beaty & Elementary Principal/Director of School Improvement Graven. Also present              were Phil Corkery & Joe Beuter.

3. Approve Meeting Agenda

            It was moved by Boss, seconded by Haughenbury to approve the agenda as amended adding item 21. Receive FFA Travel Request. Motion carried 7-0.

4. Approve Consent Items

            Secretary Peyton gave an update on the financial reports, investments, online payments and health insurance enrollment. It was moved by Helms, seconded by J Benesh to approve the consent items. Motion carried 7-0.

5. Receive Visitors / Public Forum

            There were no visitors.

6. Receive Presentation - Mr. Corkery

            Mr. Corkery and Junior, Joe Beuter, presented a number of projects that students in Manufacturing, Welding, Automation & Robotics and Construction Technology complete throughout the year. They showcased the work that is done on various machines and in computer programs in the classroom. The board thanked them for a very educational presentation of real life projects the students are working on!

Mr. Corkery and Joe Beuter left the meeting at 7:16 PM.

7. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement Graven gave an update on what Leadership Teams are                working on, Preschool enrollment numbers, ISASP Testing, and current COVID protocols.

            Principal Beaty gave an update on the basketball hoop replacement in the HS gym, student teachers currently                in the district, upcoming water testing, Canvas and interest in the Iowa Big program.

8. Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2011, Dated June 1, 2011, and Levying a Tax for Fiscal Year 2021-22 for the Redemption of General Obligation School Bonds, Series 2011, Dated June 1, 2011

It was moved by Helms, seconded by Boss to approve the authorizing the redemption of General Obligation School bonds, series 2011 dated June 1, 2011, and levying a tax for fiscal year 2021-22 for the redemption of General Obligation School Bonds, Series 2011. Roll call vote: Ayes; Hoover, J Benesh, Helms, R Benesch, Haughenbury, Boss, Ries. Nay; none.

9. Receive Budget Estimate for 2021/2022 School Year and Set Budget Hearing Date & Time

            It was moved by Boss, seconded by Haughenbury to publish the FY22 budget as presented and set the FY22 budget hearing for April 13, 2021 at 7:00PM in the District Office located at 3033 Lynx Dr., Troy Mills, Iowa. Motion carried 7-0.

10. Adopt Budget Resolution for Budget Guarantee for FY22

            It was moved by Boss, seconded by Helms to approve the following resolution:

Resolved, that the Board of Directors of North Linn Community School District will levy property taxes for fiscal year 2021-2022 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Roll call vote: Ayes; Hoover, J Benesh, Helms, R Benesch, Haughenbury, Boss, Ries. Nays; None.

11. Receive Final Independent Auditor’s Report

            It was moved by R Benesch, seconded by Hoover to approve North Linn’s fiscal Year 2020 independent audit of our basic financial statement and supplementary information by Hunt & Associates. Motion carried 7-0.

12. Receive Personnel Recommendations

            It was moved by Helms, seconded by R Benesch to approve the resignation of Julie Supple, school nurse at the end of the 2020-2021 school year. Motion carried 7-0.

13. Receive Open Enrollment Requests

            It was moved by R Benesch, seconded by Hoover to approve 4 open enrollment requests into the district and 5 open enrollment requests out of the district. Motion carried 7-0.

14. Receive Shared Personnel Agreement with Monticello

            It was moved by Haughenbury, seconded by Helms to approve the sharing agreement with Monticello CSD for the Food Service Director position for the 2021-2022 school year. Motion carried, 7-0.

15. Receive Kirkwood Workplace Learning Connection Agreement

            It was moved by J Benesh, seconded by R Benesch to approve the Kirkwood Workplace Learning Connection agreement. Motion carried 7-0.

16. Receive Cooperative Agreements from UNI & Kirkwood for Student Teachers

            It was moved by J Benesch, seconded by Helms to approve the cooperative agreements from University of Northern Iowa and Mount Mercy University for student teachers. Motion carried 7-0.

17. Receive Public Hearing for Revised School Calendar for 2020-2021

            President TJ Ries opened the public hearing for the 2020-2021 revised school calendar at 7:48 PM. Superintendent Hoeger presented the changes to the current school calendar. No public comments were received. President TJ Ries closed the public hearing at 7:51PM.

18. Receive Revised School Calendar for 2020-2021

            It was moved by Helms, seconded by Hoover to approve the revised 2020-2021 school calendar. Motion carried 7-0.

19. Receive Public Hearing for School Calendar for 2021-2022

            President TJ Ries opened the public hearing for the 2021-2022 school calendar at 7:52PM. Superintendent Hoeger presented the school calendar. No public comments were received. President TJ Ries closed the public hearing at 7:57PM.

20. Receive School Calendar for 2021-2022

            It was moved by Haughenbury, seconded by Hoover to approve the 2021-2022 school calendar as presented. Motion carried 7-0.

21. Receive FFA Travel Request for State Leadership Convention

            It was moved by R Benesch, seconded by Haughenbury to approve the FFA Travel request to the State Leadership Conference in Des Moines April 18-20. Motion carried 7-0.

22. Consider Information and Discussion Items
    
    1. Board Meeting March 30 at 2:30 PM – Superintendent Hoeger reminded the board of a special meeting on March 30^th at 2:30
    2. Federal Funds for Education – Superintendent Hoeger gave a brief update on Federal funds received by the district.
    3. Superintendent Hoeger presented the results of the child care survey.

Director Boss left the meeting at 8:14 PM

23. Adjourn

            The time being 8:21PM it was moved by R Benesch, seconded by Helms to adjourn the meeting. Motion carried 7-0.

______________________________                        _______________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 2:30 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

March 30, 2021

1. Call to Order

            President, TJ Ries, called the meeting to order at 2:30 PM

2. Call the Roll

            Present via Zoom were Directors Hoover, J Benesh, Haughenbury, Superintendent Hoeger & Secretary Peyton. Director Boss was present via phone. Also present via Zoom was Matt Gillaspie with Piper Sandler. Directors Helms & R Benesch were absent. 

3. Approve Meeting Agenda

            It was moved by Haughenbury, seconded by J Benesh to approve the agenda as presented. Motion carried 5-0.

4. Receive Visitors / Public Forum

            There were no visitors

5. Approximately $3,263,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2021
   
   1. Consideration of Financing Proposals Opened and Reviewed by the Superintendent, Board Secretary and the Placement Agent

            Matt Gillaspie with Piper Sandler gave an overview of the bid that was received to refinance the SAVE Bond and gave information about starting the bidding process over if that option was chosen.

1. 2. Resolution Directing Sale

            It was moved by Haughenbury, seconded by Boss to adopt the resolution directing the sale of Approximately 3,263,000 School Infrastructure Sales, Services and use Tax Revenue Refunding Bonds, Series 2021 to Hills Bank. Roll call vote: Ayes; Hoover, J Benesh, Haughenbury, Boss, Ries. Nays; None.

6. Adjourn

            The time being 2:50 PM it was moved by Haughenbury, seconded by J Benesh to adjourn the meeting. Motion carried 5-0.

 

_______________________________                      _____________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

April 13, 2021

1. Call to Order

            President, TJ Ries called the meeting to order at 7:03 PM.

2. Call the Roll

            Present were Directors Hoover, R Benesch & Haughenbury. Superintendent Hoeger, Secretary Peyton, Pricipal Beaty & Elementary Principal/Director of School Improvement Graven. Director Boss arrived at 7:08 PM and Director J Benesh arrived at 7:14 PM. Director Helms was absent.

3. Approve Meeting Agenda

            It was moved by R Benesch, seconded by Haughenbury to approve the meeting agenda. Motion carried 4-0.

4. Hold Hearing on Proposed 2021-2022 School Budget

            President TJ Ries opened the public hearing for the Proposed 2021-2022 School Budget at 7:05 PM. Superintendent Hoeger and Secretary Peyton made comments regarding the FY22 budget. No public comments were received. President TJ Ries closed the public hearing at 7:09PM. It was moved by R Benesch, seconded by Hoover to adopt the proposed budget as presented for the 2021-2022 school year. Roll call vote: Ayes; Hoover, R Benesch, Haughenbury, Boss, Ries. Nays; none.

5. Approve Consent Items

            Secretary Peyton gave an update on the financial reports, high school enrollment in college courses, Property/Liability insurance renewal and the ESSER III funds. It was moved by Haughenbury, seconded by R Benesch to approve the consent items. Motion carried 5-0.

6. Receive Visitors / Public Forum

7. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement gave an update on how ISASP testing is going so far, Preschool & Kindergarten enrollment and plans for Summer School. Principal Beaty presented information about Parent/Teacher Conference attendance, ISASP testing for virtual students, Prom, Graduation ceremonies and Infinite Campus scheduling for the 2021-22 school year.

8. $3,241,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, Series 2021
   
   1. Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of Same

            It was moved by Haughenbury to adopt the Resolution Appointing Paying Agent, Bond Registrar and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of Same. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Haughenbury, Boss Ries. Nays; none.

1. 2. Approval of Tax Exemption Certificate

            It was moved by R Benesch, seconded by J Benesh to approve the Tax Exemption Certificate. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Haughenbury, Boss Ries. Nays; none.

1. 3. Resolution Authorizing the Terms of Issuance and Providing for and Securing the Payment of School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds.

            It was move by J Benesh, seconded by R Benesch to adopt the Resolution Authorizing the Terms of Issuance and Providign for and Security the Payment of School Infrastructure Sales, Services and use Tax revenue Refunding Bonds. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Haughenbury, Boss Ries. Nays; none.

9. Receive Personnel Recommendations

            It was moved by R Benesch, seconded by Boss to approve the resignation of Debbie Kinley, custodian, at the end of her current contract and hiring Jaci Hilmer, Junior Class Sponsor and Jeremy Bechen, HS Boys Assistant Track. Motion carried 6-0.

10. Receive Open Enrollment Requests

            It was moved by R Benesch, seconded by Hoover to approve 3 open enrollment requests into the district. Motion carried 6-0.

11. Receive Bus Bid

            It was moved by R Benesch, seconded by Boss to approve the purchase of an 84-passenger bus from School Bus Sales Co. in the amount of $121,336. Motion carried 6-0.

12. Receive Van Bid

            It was moved by R Benesch, seconded by Haughenbury to approve the purchase of a 10-passenger van from Junge Center Point in the amount of $33,181. Motion carried 6-0.

13. Receive List of Eligible Seniors for Graduation

It was moved by Boss, seconded by Hoover to approve the list of the 2021 seniors for graduation from North Linn Community High School as long as all graduation requirements have been met. Motion carried 6-0.

14. Receive AEA Cooperative Purchasing Program

It was moved by J Benesh, seconded by Hoover to approve the 2021-2022 AEA Purchsing Agreement. Motion carried 6-0.

15. Receive Iowa Association of School Boards Membership

It was moved by Haughenbury, seconded by Boss to approve the North Linn Community Schools IASB membership for the 2021-2022 school year. Motion carried 6-0.

16. Receive Offer to Allow North Cedar CSD to join Tri-Rivers Conference

It was moved by R Benesch, seconded by Hoover to allow North Cedar to join the Tri-Rivers conference starting in the 2022-2023 school year. Motion carried 6-0.

17. Approve 2021 –2022 Compensation Agreement Between North Linn Certified Staff and the North Linn Board of Directors

It was moved by Haughenbury, seconded by Hoover to approve the salary, benefits and issuing contracts for the 2021-2022 Certified Staff, Coaches and Sponsors as presented with a total 2.41% increase. Motion carried 5-0, Director Boss abstained.

18. Consider Information and Discussion Items
    
    1. Discuss moving the May board meeting – the May meeting will be May 18^th at 7:00PM.
    2. Discuss SiteLogic Facility Assessment Report – Superintendent Hoeger walked the board through the report provided by SiteLogic and highlighted several areas of need. SiteLogic will meet with the Board on Tuesday, May 4^th at 7:00 PM
    3. Discuss SAVE & PPEL Report – Superintendent Hoeger gave an update on planned PPEL & SAVE projects and projected balances for the next several years.

19. Consider Compensation Adjustment for Classified and Administrative Staff – Closed Session

The time being 8:10PM it was moved by Hoover, seconded by R Benesch to enter into a closed session pursuant to section 21.9 of the Iowa Code for the purpose of discussing strategy in matters relating to employment conditions of employees of the school who are not covered by a collective bargaining agreement. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Haughenbury, Boss Ries. Nays; none. Motion carried.

The time being 8:44 PM it was moved by Boss, seconded by R Benesch to return to open session. Motion carried 6-0.

20. Receive Compensation Recommendations for Classified and Administrative Staff

It was moved by Boss, seconded by Hoover to approve the following salary adjustments as presented:

Classified Staff: 2.57% increase

Administrative Staff: 2.42% increase

Motion carried 6-0.

21. Adjourn

            The time being 8:45 PM it was moved by Haughenbury, seconded by R Benesch to adjourn the meeting. Motion carried 6-0.

 

______________________________                        ______________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Work Session Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Tuesday, May 4, 2021

1. Call to Order

            President TJ Ries called the work session to order at 7:00 PM.

2. Call the Roll

            Present were Directors Hoover, Helms, Haughenbury & Boss. Superintendent Hoeger, Secretary Peyton & Principal Beaty. Jake Berg, Sharon Haeg, Matt Connell & Kevin McGauley with SiteLogiQ. Director J Benesh arrived at 7:49PM and Director R Benesch was absent.

3. Approve Meeting Agenda

            It was moved by Boss, seconded by Helms to approve the agenda as presented. Motion carried 5-0.

4. Receive Visitors / Public Forum

5. Discuss the Comprehensive Facility Assessment Study by SiteLogiQ

            Jake Berg presented information on where the district is at in the planning stages

            Sharon Haeg presented the Assessment Review of the buildings giving information about the life expectancy of our current equipment and infrastructure, indoor air quality, temperature and humidity, lighting, acoustics and utility usage.

            Jake Berg presented some long term options to provide clean air and surfaces with ionization and UV light

            Matt Connell gave information on the project selection which ranked the comprehensive analysis and provided 2 scenarios with costs and alternate options.

            Kevin McGauley presented information about funding the project and the process we would need to follow.

            Jake Berg provided a timeline for next steps and a discussion was held about bond options.

6. Adjourn

            The time being 9:11PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 1:15 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Sunday, May 16, 2021

1. Call to Order

         President, TJ Ries called the special meeting to order at 1:15 PM

2. Call the Roll

         Present were Directors Hoover, J Benesh, Helms, Haughenbury, Boss, & Superintendent Hoeger. Director R Benesch & Secretary Peyton were present via Zoom.

3. Approve Meeting Agenda

         It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 7-0.

4. Review Mask Mandate

         Superintendent Hoeger presented the new guidance from the Iowa Department of Public Health. It was moved by J Benesh, seconded by Haughenbury to approve cloth face coverings be optional and follow new Iowa Department of Public Health guidelines effective immediately. Motion carried 7-0

5. Adjourn

         The time being 1:18 PM it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 6:30 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

Tuesday, May 18, 2021

1. Call to Order

President, TJ Ries, called the meeting to order at 6:32 PM.

2. Call the Roll

Present were Directors Hoover, J Benesh, Helms, R Benesch, Haughenbury & Boss, Superintendent Hoeger, Secretary Peyton & Principal Beaty. Elementary Principal/Director of School Improvement Graven was absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 7-0.

4. Approve Consent Items

It was moved by R Benesch, seconded by Haughenbury to approve the following consent items: Minutes of previous meetings, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 7-0.

5. Receive Visitors / Public Forum

There were no visitors

6. Receive Principal and Coordinator Reports

Principal Beaty made comments surrounding the graduation ceremony

Superintendent Hoeger summarized Elementary Principal/Director of School Improvement Graven’s report on end of year updates.

7. Receive Personnel Recommendations

It was moved by Helms, seconded by H Benesh to approve hiring Brea Winfield, K-12 Nurse; Richard Dunkel Substitute bus driver for the 20-21 and 21-22 school years, Kallie Minger 7^th grade softball pending license and Justin Kress Middle School English teacher and accept the following resignations: AJ Riniker, HS Assistant Wrestling and Susan Culwell, National Honor Society sponsor. Motion carried 7-0.

8. Receive Open Enrollment Requests

It was moved by R Benesch, seconded by Boss to approve one open enrollment request out of the district. Motion carried 7-0.

9. Receive Book Fees for 2021-2022

It was moved by Boss, seconded by R Benesch to approve the proposed book fee of $55 per student for the 2021-2022 school year. Motion carried 7-0.

10. Receive Activity Pass Fees for 2021-2022

It was moved by Helms, seconded by R Benesch to approve the following proposed activity pass fees of for the 2020-2021 school year; Student 10 Punch $25, Adult 10 Punch $35, Student Yearly pass $50, Adult Yearly pass $75, Family Pass $175. Motion carried 7-0.

11. Receive Food Service Prices and Substitute Rates for 2021-2022

It was moved by Helms, seconded by R Benesch to approve the food service rates for the 20-21 school year and non-certified substitute rates for the 2021-2022 school year as follows: Associates $10.25 per hour, Food Service $10.25 per hour, Secretary $11.25 per hour, and Custodian $11.25 per hour, certified substitute rates for the 2021-2022 school year as follows: full day $130, half day $65, long term full day $150. Motion carried 7-0.

12. Receive Iowa School Finance Information Services (ISFIS) Contract

It was moved by R Benesch, seconded by Hoover to approve the contract with Iowa School Finance Information Services for FY22. Motion carried 7-0.

13. Receive Vista Iowa Contract for School Business Software Access & Support

It was moved by Boss, seconded by Helms to approve the contract for School Business Software Access and Support with Vista Iowa for the 2021-2022 school year. Motion carried 7-0.

Director Helms left the meeting at 7:03PM.

14. Review/Approve Scope of Building Project

Superintendent Hoeger reviewed with the board the current proposed building project, historical tax rate information, projected borrowing capacity and the options available that we plan to use to keep levy rates stable if we are able to do this building project, and additional construction options. The Board discussed the importance of updating the aging facilities and creating an efficient and complete scope of work.

It was moved by Boss, seconded by R Benesch to approve the detailed project scope as amended to be funded with a combination of General Obligation Bonds and PPEL/SAVE revenues. Motion carried 6-0.

15. Review/Approve SiteLogiq Agreement

The board reviewed the Professional Services Agreement from SiteLogiq and discussed the fee structure and bidding process. It was moved by R Benesch, seconded by Haughenbury to approve the Professional Services Agreement with SiteLogiq. Motion carried 6-0.

16. Consider Information and Discussion Items
    
    1. Safety Equipment for Athletics – we can pay for safety equipment for athletics from the General Fund, and will use General Fund dollars if the need arises.
    2. July Board Meeting Date – the July Board meeting will be rescheduled to Tuesday, July 20^th at 7:00 PM in the District Office.
    3. Facilities Committee – a committee will need to be created to share information about the building project with the community.
17. Adjourn

The time being 8:01 PM it was moved by Boss, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

18. Motion to move into Exempt Session to discuss negotiating strategies pursuant to 20.17(3).

As provided in Iowa Code 20.17(3) the Board of Directors will meet for a negotiating strategy session.

 

_________________________________                        _________________________________

                      Kerry Peyton, Board Secretary                                           TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

June 16, 2021

1. Call to Order

            President, TJ Ries, called the meeting to order at 7:00PM

2. Call the Roll

            Present were Directors J Benesh, Helms, Haughenbury and Boss. Superintendent Hoeger, Principal Beaty, Elementary               Principal/Director of School Improvement Graven and Secretary Peyton. Directors Hoover & R Benesch were absent.

3. Approve Meeting Agenda

            It was moved by J Benesh, seconded by Boss to approve the agenda a presented. Motion carried 5-0.

4. Approve Consent Items

            It was moved by Helms, seconded by J Benesh, to approve the following consent items: Minutes of previous meetings, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

            There were no visitors.

6. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement Graven provided an update on the spring test scores, we will be using the FAST test for both reading and math next year. ISASP test results will be sent to parents in the fall when we have all of the reports back. Update provided on Preschool and Kindergarten enrollment numbers, MTSS training, Preschool PBIS program and Leader in Me training for next school year.

Principal Beaty gave an update on the SIAC meeting that was held on June 2^nd with staff, students and community members, Infinite Campus upgrade progress, MTSS training and gave information about the new smartboards that will be installed in all classrooms this summer.

7. Receive Personnel Recommendations

            It was moved by Helms, seconded by Boss to accept the following resignations: Sarah Waldorf, Special Education Teacher; Scott Beaty, MS/HS Principal 6/30/2022; Sally Hemphill, Food Service Associate; Kate Rawson, Special Education Associate and Amanda Dougherty, Special Education Associate and approve the following new hires: Krystle Bosch-Allison, Special Education Teacher and Tim Burrow, Custodian. Motion carried 5-0.

8. Receive Open Enrollment Requests

            It was moved by Boss, seconded by Haughenbury to approve one open enrollment request into the district and one open enrollment request out of the district. Motion carried 5-0.

9. Receive Band & Choir Fundraiser Request

            It was moved by Haughenbury, seconded by Helms to approve the band & choir butter braid fundraiser. Motion carried 5-0.

10. Resolution Approving Revenue Purpose Statement, Ordering an Election on the Issuance of $11,500,000 General Obligation School Bonds and on a Revenue Purpose Statement to Authorize Expenditures From Revenue Received From the State Secure an Advanced Vision for Education Fund, and Ordering the Publication of a Notice of Election

The board reviewed the petition, signatures, resolution and revenue purpose statement. It was moved by Haughenbury, seconded by Boss to adopt the Resolution Approving Revenue Purpose Statement, Ordering an Election on the Issuance of $11,500,000 General Obligation School Bonds and on a Revenue Purpose Statement to Authorize Expenditures From Revenue Received From the State Secure an Advanced Vision for Education Fund, and Ordering the Publication of a Notice of Election. Roll call vote: Ayes; J Benesh, Helms, Haughenbury, Boss, Ries, Nays; none. Motion carried 5-0.

11. Receive 2021-2022 Life Connections School Based Mental Health Service Contract

            It was moved by Boss, seconded by Helms to approve the Life Connections contract as presented for the 2021-2022 school year. Motion carried 5-0.

12. Receive Grant Wood AEA Managed Service Agreement

            It was moved by J Benesh, seconded by Helms to approve the Managed Service Agreement as presented for the 2021-2022 school year. Motion carried 5-0.

13. Receive EMC Insurance Renewal Policy and Rates

            It was moved by Haughenbury, seconded by Boss to approve the insurance policy renewal and rates as presented. Motion carried 5-0.

14. Receive City Laundry Contract

            It was moved by Helms, seconded by Boss to approve the City Laundry contract for laundry services as presented for the 2021-2022 school year. Motion carried 5-0.

15. Receive HACAP Head Start Contract

            It was moved by Haughenbury, seconded by Helms to approve the Head Start contract with HACAP as presented for the 2021-2022 school year. Motion carried 5-0.

16. Receive LP Gas Bids

            It was moved by Boss, seconded by J Benesh to reject the bid received for LP and request new bids to review at the July board meeting. Motion carried 5-0.

17. Receive Milk Bids

            It was moved by Helms, seconded by Boss to approve the bid received from Anderson Erickson for the 2021-2022 school year. Motion carried 5-0.

18. Receive Waste Removal Bid

            It was moved by Boss, seconded by J Benesh to approve the bid received from Rudd Sanitation for waste removal service for the 2021-2022 school year. Motion carried 5-0.

19. Approve Payment of Bills Through June 30^th

            It was moved by Helms, seconded by Boss to authorize Business Manager, Kerry Peyton, to pay bills as necessary through June 30^th. Motion carried 5-0.

20. Consider Information and Discussion Items
    
    1. Site Logic Update – Superintendent Hoeger gave an update on the work being done by Site Logic on the preliminary drawings and communication materials for the public.
    2. IASB Legislative Platform – Superintendent reviewed the list of legislative priorities from IASB, consensus was to submit Preschool Funding, Mental Health programs, AEA Funding, Teacher Recruitment, Budget Guarantee and Local Accountability as the districts’ top priorities.

21. Closed Session Pursuant to Iowa Code 21.5(1)(i) - Evaluation of Employee Not Covered By Collective Bargaining Agreement

            The time being 8:03 PM it was moved by Helms, seconded by J Benesch to enter into closed session pursuant to Iowa Code 21.5 (1)(i) to evaluate an employee not covered by a collective bargaining agreement. Roll call vote – Ayes: J Benesch, Helms, Haughenbury, Boss, Ries; Nays: None.

            The time being 8:17PM it was moved by Helms, seconded by Haughenbury to return to open session. Roll call vote – Ayes: J Benesch, Helms, Haughenbury, Boss, Ries; Nays: None.

22. Adjourn

            The time being 8:18 PM it was moved by JBenesh, seconded by Boss to adjourn the meeting. Motion carried 5-0.

 

_______________________________                      ______________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 5:30 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

July 20, 2021

1. Call to Order

            President, TJ Ries, called the meeting to order at 5:30PM.

2. Call the Roll

            Present were Directors Hoover, J Benesh, Helms and Boss, Superintendent Hoeger and Secretary Peyton. Director R Benesch was present via Zoom and Director Haughenbury arrived at 5:35 PM. Principal Beaty & Elementary Principal/Director of School Improvement Graven were absent.

3. Approve Meeting Agenda

            It was moved by Boss, seconded by Hoover to approve the agenda as presented. Motion carried 7-0.

4. Approve Consent Items

            Secretary Peyton gave an update on revenues and expenses for June as compared to FY20 and the year-end activities that will be happening through the end of August. It was moved by J Benesh, seconded by Boss to approve the following consent items: Minutes of previous meetings, Bills, Secretary’s financial Reports, Activity Fund Report and Food Service Report. Motion carried 7-0.

5. Receive Visitors / Public Forum

            There were no visitors

6. Receive Personnel Recommendations

            It was moved Helms, seconded by Boss to approve the following resignations: Jody Lyon, 3^rd Grade Teacher pending suitable replacement and Renneta Kane, Bus Driver and approve the following new hires: Kaitlin Schlotfeldt, 3^rd grade teacher pending background check. Motion carried 7-0.

7. Receive Open Enrollment Requests

            It was moved by Boss, seconded by Hoover to approve one open enrollment request out of the district and one open enrollment/dual enrollment request into the district. Motion carried 7-0.

8. Receive Handbooks for 2021/2022 School Year

It was moved by Boss, seconded by Hoover to approve the Preschool and Elementary student handbooks as presented for the 2021-22 school year. The board requested a few changes to the Middle and High School handbooks and will review those at the August meeting. Motion carried 7-0.

9. Appoint School Board Official (SBO) for the 2021-22 School Year

It was moved by Helms, seconded by Haughenbury to approve Kerry Peyton as the School Board Official (SBO) for the 2021-22 School year. Motion carried 7-0.

10. Receive Depository Banks and Statutory Limits for the 2021-2022 School Year

            It was moved by Helms, seconded by Boss to name the following banks as official depositories and set the statutory limits for North Linn CSD: Walker State Bank, Community Savings Bank, UMB Bank and ISJIT. Motion carried 7-0.

11. Receive District Appointments

It was moved by Helms, seconded by J Benesh to make the following appointments for the 2021-22 school year:

            Multi-Cultural/Gender Fair Coordinator - Scott Beaty

Level 1 Child Abuse Investigator – Jaci Hilmer

Affirmative Action, Section 504 – Scott Beaty

Alternate Level 1 Child Abuse Investigator – Dave Hoeger

Homeless Liaison – Jaci Hilmer

Motion carried 7-0.

12. Authorize Use of Legal Counsel on Behalf of District

            It was moved by Helms, seconded by Boss to approve the following list of attorneys/firms for the 2021-22 school year:

            Ahlers & Cooney, PC of Des Moines

            Lynch Dallas, PC of Cedar Rapids

            Iowa Association of School Boards

            School Administrators of Iowa

Motion carried 7-0.

13. Receive Board Policies updates Based on New Legislation

            It was moved by Helms, seconded by J Benesh to waive the second reading of the policies updated based on new legislation and adopt these policies. Motion carried 7-0.

14. Receive LP Gas Bids 

            It was moved by J Benesh, seconded by Hoover to approve the LP Gas bid from AgVantage for the 2021-22 school year. Motion carried 7-0.

15. Set a date for the Public Hearing on the ESSER III Plan

It was moved by Helms, seconded by Boos to approve a public hearing on the Elementary and Secondary School Emergency Relief Program (ESSER III) plan be set for August 18, 2021 at 7:00 PM in the North Linn District office located in the Education Services building at 3033 Lynx Dr., Troy Mills, IA. Motion carried 7-0.

16. Consider Information and Discussion Items

• Draft of ESSER Budget – Superintendent Hoeger presented the preliminary budget for the ESSER funding we will receive.
• SiteLogIQ Update – Superintendent Hoeger gave an update on the progress SiteLogIQ is making on drawings and communication materials.

17. Adjourn

            The time being 6:07 PM it was moved by Haughenbury, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

_____________________________                          ________________________________

Kerry Peyton, Board Secretary                                   TJ Ries, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Work Session 6:30 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

August 3, 2021

1. Call to Order

President, TJ Ries called the worksession to order at 6:30 PM.

 

2. Call the Roll

Present were directors Hoover, J Benesh, Helms, Boss, Superintendent Hoeger and Nick Price, Ashley Zumbach, Clay Schulte, Dave Beuter & Lori Beuter.

Directors R Benesch, Haughenbury and Secretary Peyton were absent.

 

3. Approve Meeting Agenda

It was moved by Helms, seconded by J Benesh to approve the agenda as presented. Motion carried 5-0.

 

4. Discussion Topics
   
   1. Review the informational materials for the GO Bond vote. The board and the community support committee reviewed the informational materials for the referendum. Minor changes were requested and copy was finalized for print and mailing to all voters in the district.

 

5. Adjourn

The time being 7:05 PM it was moved by Boss, seconded by Helms to adjourn the meeting. Motion carried 5-0.

 

______________________________                  _____________________________

Kerry Peyton, Board Secretary                             TJ Ries, Board President

 

 

 

 

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

September 15, 2021

1. Call to Order

            President, TJ Ries, called the regular meeting to order at 7:00PM.

2. Call the Roll

            Present were Directors R Benesch, Haughenbury & Boss; Superintendent Hoeger, Secondary Principal Beaty, Secretary Peyton, Travis Griffith and Sarah Wieland. Directors Hoover, Helms and Elementary Principal/Director of School Improvement Graven were absent. Director J Benesh arrived at 7:04PM.

3. Approve Meeting Agenda

            It was moved by R Benesch, seconded by Boss to approve the agenda as presented. Motion carried 5-0.

4. Approve Consent Items

            Secretary Peyton gave an update on the FY21 audit and annual report and filings for the school board election in November. It was moved by Boss, seconded by R Benesch to approve the following consent items: Minutes of previous meetings, Bills, Secretary’s financial Reports, Activity Fund Report and Food Service Report. Motion carried 5-0.

5. Receive Visitors / Public Forum

6. Receive Moxie Presentation

            Sarah Wieland with Moxie presented information on why branding and marketing matter to school districts and how they can help put together a plan that tells the community what we are about. Sarah Wieland left the meeting at 7:26 PM.

7. Receive Principal and Coordinator Reports

            Principal Beaty provided an update on the BenQ installation and training, gave an update on the well and commented that the more normal start to the school year has been good for both students and staff. He also commended the custodial staff for their hard work keeping up with all of the extra cleaning with a short staff.

8. Receive Personnel Recommendations

            It was moved by Boss, seconded by R Benesch to approve the resignation of Abryonna Moore, Special Education Associate. Motion carried 5-0.

9. Receive Open Enrollment Request

            It was moved by R Benesch, seconded by Boss to approve 4 open enrollment requests out of the district and 2 open enrollment requests into the district. Motion carried 5-0.

10. Receive Scope and Design of the Dugout Project

            Travis Griffith presented information on the scope and design of the Baseball and Softball dugout project. Donations have already been committed for 63% of the cost of the project. It was moved by Boss, seconded by R Benesch to approve the design and scope of the Baseball and Softball dugout project as presented and approve district funding in an amount up to $45,000 for the project. Motion carried 5-0.

Travis Griffith left the meeting at 7:55PM.

11. Receive Moxie Contract

            Discussion was held regarding the benefits of a district brand and marketing plan. It was moved by R Benesch, seconded by J Benesh to approve the contract with Moxie for phases 1-5. Motion carried 5-0.

12. Receive District Level 1 Investigators

            It was moved by Haughenbury, seconded by Boss to approve Kimberly Graven and Dave Hoeger as the District’s Level I Investigators for the 2021-2022 school year. Motion carried 5-0.

13. Receive Water Testing Operator Fee

            The Board reviewed the proposal from Kevin Shoop that detailed his experience and the more regular water testing that will need to be done with the new chlorination system that was recently installed. It was moved by R Benesch, seconded by J Benesh to approve the new $200 monthly rate for water testing done by Kevin Shoop. Motion carried 5-0.

14. Receive FBLA Overnight/Out of State Travel Request

            It was moved by J Benesh, seconded by R Benesch to approve the FBLA overnight and out of state travel requests to Urbandale, Coralville and Chicago as presented. Motion carried 5-0.

15. Receive Industrial Tech Club Request and Fundraiser Request

            It was moved by Haughenbury, seconded by R Benesch to approve adding the Industrial Tech club to the activities offered at North Linn and approve their fundraiser requests as presented. Motion carried 5-0.

16. Receive goals for Superintendent Hoeger

            Superintendent Hoeger presented the Iowa Standards for School leaders and outlined his goals as well as the indicators for progress for the 21-22 school year in the areas of student success, staffing and overseeing the construction project with SiteLogiQ. Superintendent Hoeger will give an update mid-year and at the end of the year. It was moved by R Benesch, seconded by Boss to approve the Superintendent goals for Dave Hoeger for the 2021-22 school year. Motion carried 5-0.

17. Receive Middle and High School Principal Search Contract

            Superintendent Hoeger shared his experience working with a firm to hire an administrator and discussed the benefits of having someone with industry experience help with the search while still keeping the interview process in house. It was moved by R Benesch, seconded by Boss to approve option #2 in the proposal presented from Trent Grundmeyer to conduct the Middle and High School principal search. Motion carried 5-0.

18. Consider Information and Discussion Items
    
    1. IASB Convention is November 17-18
    2. Principal Search Discussion – Superintendent Hoeger discussed with the board the level of involvement they wanted to have in the Secondary Principal search.

Principal Beaty left the meeting at 8:29pm.

19. Motion to move into Exempt Session to discuss negotiating strategies pursuant to 20.17(3).

            As provided in Iowa Code 20.17(3) the Board of Directors will meet for a collective bargaining strategy session.

20. Receive Adjustment to Non-Certified Staff Salary Schedule

            It was moved by R Benesch, seconded by Haughenbury to approve the changes to the Non-Certified Salary Schedule. Motion carried 5-0.

21. Adjourn

            The time being 8:46PM, it was moved by R Benesch, seconded by J Benesh to adjourn the meeting. Motion carried 5-0.

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 5:30 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

October 20, 2021

1. Call to Order

            President TJ Ries called the regular meeting to order at 5:30 PM.

2. Call the Roll

             Present were Directors Hoover, J Benesh, Haughenbury, Boss, R Benesch was present via zoom; Superintendent Hoeger, Principal Beaty, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director Helms was absent.

3. Approve Meeting Agenda

            It was moved by Boss, seconded by Hoover to approve the agenda as presented. Motion carried 6-0.

4. Approve Consent Items

            Secretary Peyton gave an update on the financial reports and the workshop and conference she will be attending this month. It was moved by Boss, seconded by J Benesh to approve the following consent items: Minutes of previous meetings, Bills, Secretary’s financial Reports, Activity Fund Report and Food Service Report. Motion carried 6-0.

5. Receive Visitors / Public Forum

            There were no visitors.

6. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement Graven presented the FAST test scores for each grade in the district. The Board expressed their concern about the scores being lower in many cases than they were last year. Principal Graven provided information about the work that the data & leadership teams are already doing to improve the interventions students are receiving and provided an update on the new curriculum that is being reviewed for use starting in the 22-23 school year.

Principal Beaty discussed the Homecoming activities, events were well planned and the week was a success. We are still looking for a 2^nd shift custodian, and MS roof repairs will happen the last week of October or first week of November. 13 students took the PSAT test last week with Mrs. Hilmer.

Elementary Principal/Director of School Improvement Graven and Principal Beaty left the meeting at 6:00PM.

7. Receive Personnel Recommendations

            It was moved by J Benesh, seconded by Boss to accept the resignation of Kallie Minger, MS Softball Coach and approve the hire of Cole Bamrick, Assistant HS Wrestling. Motion carried 6-0.

8. Receive Open Enrollment Requests

            It was moved by Boss, seconded by J Benesh to approve the 2 open enrollment requests into the District and 2 open enrollment requests out of the district. Motion carried 6-0.

9. Receive Overnight & Out of State Travel Request from FFA

            It was moved by J Benesh, seconded by Haughenbury to approve the overnight and out of state travel request from the FFA to travel to Indianapolis, IN October 27-29 for the FFA National Leadership Conference. Motion carried 6-0.

Mr. Murray also submitted a request from the FFA Juniors & Seniors to allow them to plan a trip to Breckenridge, CO in the summer of 2022. The board discussed the benefit of the trip but asked that the FFA not travel during the family week established by the boys and girls athletic unions. It was moved by Boss, seconded by J Benesh to approve the overnight and out of state travel request to plan a trip to Breckenridge, CO. Motion carried 6-0.

10. Receive Overnight and Out of State Travel Request from Band/Choir

            It was moved by J Benesh, seconded by Hoover to approve the overnight and out of state travel request from the Band and Choir to travel to Chicago, IL April 1-3, 2022. Motion carried 6-0. The groups have 2 fundraisers planned to help pay for the trip. It was moved by J Benesh, seconded by Hoover to approve the Believe Kids catalog and Wyhe’s Choice Butter Braid fundraisers for the 21-22 school year. Motion carried 6-0.

11. Report Election Results

General Obligation Bond Public Measure

Linn/Benton County 284 Yes, 36 No - 320 total

Buchanan County 43 Yes, 5 No - 48 total

Delaware County 27 Yes, 11 No - 38 total

GRANT TOTAL – 406 Votes

Revenue Purpose Statement

Linn/Benton County 287 Yes, 30 No - 317 Total

Buchanan County 42 Yes, 5 No - 47 Total

Delaware County 27 Yes, 11 No - 38 Total

                        GRAND TOTAL - 402 votes

            It was moved by Boss, seconded by Haughenbury to accept the election results as presented. Motion carried 6-0.

12. Receive Used Bus Purchase

            It was moved by R Benesh, seconded by Boss to approve the purchase of a used bus from School Bus Sales for $42,000. Motion carried 6-0.

13. Not to Exceed $11,500,000 General Obligation School Bonds, Series 2022: Receive Resolution declaring an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the School District for certain original expenditures paid in connection with specified Projects

With the supply chain issues impacting nearly all industries is has been advised that we order the equipment we will need for the Middle School and High School renovations soon. We will not receive funds from the new General Obligation Bond until June 2022, but can use funds currently on hand to make these purchases and then receive a reimbursement once the closing has happened. It was moved by J Benesh, seconded by Hoover to adopt the resolution declaring an official intent under treasury regulation 1.150-2 to issue debt to reimburse the school district for certain original expenditures paid in connection with specified projects. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Haughenbury, Boss, Ries. Nays; none.

14. Receive Early Separation for Certified Employees

It was moved by Boss, seconded by Haughenbury to approve the Early Separation Plan with the Health Reimbursement Account as presented for certified teachers and administrators. Motion carried 6-0.

15. Receive Bus Driver Salary Schedule Changes

Superintendent Hoeger presented the current method of payment for bus drivers who also drive for an activity and the proposed changes. It was moved by J Benesh, seconded by R Benesch to approve the revised activity route trip payment schedule as presented. Motion carried 6-0.

16. Consider Information and Discussion Items

• Principal Hiring Process – Superintendent Hoeger presented the Principal job description and timeline for selecting candidates and interviews. The board discussed their involvement in the process and their expectations for this role.
• Discuss Certified Enrollment – Superintendent Hoeger presented the new certified enrollment and how it compares to the last 2 years. Enrollment is declining and as a district we need to be prepared for the decreased funding that goes along with that.
• Discuss Football press box and concession stand – Superintendent Hoeger provided an update from a meeting he had with Luke Haughenbury, Builders FirstSource and Mike Hilmer. They discussed several options that had been presented in the past. The board expressed their desire to not add anything on to the current building as the ultimate plan would be to tear down and move the press box sometime in the future. Superintendent Hoeger will share the thoughts of the board with the group and work on a plan to move forward.

17. Adjourn

            The time being 6:51 PM it was moved by Boss, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Annual Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 16, 2021

1. Call to Order

            President TJ Ries called the Annual Meeting to order at 7:00PM.

2. Call the Roll

Present were Directors R Benesch, Haughenbury, and Boss; Superintendent Hoeger, Principal Beaty and Secretary Peyton. Directors Hoover, J Benesh, Helms and Elementary Principal/Director of School Improvement Graven were absent.

3. Approve Meeting Agenda

It was moved by Haughenbury, seconded by R Benesch to approve the agenda as presented. Motion carried 4-0.

4. Approve Consent Items

Secretary Peyton provided an overview of the financial reports for October. It was moved by R Benesch, seconded by Boss to approve the following consent items: Minutes of the September board meeting, bills as presented and financial statements. Motion carried 4-0.

5. Receive Visitors / Public Forum        

            There were no visitor.

6. Report Election Results

            Director District #1 Matt Hoover received 327 votes, Amanda Jo Krogmann received 194 votes.

            Director District #2 Jennifer Benesh received 475 votes and there was 1 write in.

Director District #3 Jeffrey Boss received 334 votes, Nicholas Price received 336 votes and there was 1 write in.

Matt Hoover was elected to the office of Director District #1 for a term of 4 years, Jennifer Benesh was elected to the office of Director District #2 for a term of 4 years, Jeffrey Boss was elected to the office of Director District #3 and Nicholas Price was elected to the office of Director District #3 for a term of 4 years.

It was moved by Boss, seconded by R Benesch to accept the election results. Motion carried 4-0.

7. Examine and settle books from previous year

Secretary Peyton provided documents from Walker State Bank and Community Savings Bank confirming the cash balances in the various checking accounts and showed those same balances on the bank reconciliation reports for June 30, 2021. It was moved by R Benesch, seconded by Boss to settle the books for the 2020-2021 school year. Motion carried 4-0.

8. Express Appreciation for Retiring Board Members

Superintendent Hoeger and the rest of the Board expressed their appreciation to TJ Ries for his service to the district the last 8 years.

9. Adjourn

The time being 7:10 PM it was moved by Boss, seconded by R Benesch to adjourn the meeting. Motion carried 4-0.

 

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Organizational Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

November 17, 2021

 

1. Call to Order

Superintendent Hoeger called the Organizational Meeting to order at 7:11PM.

2. Call the Roll

Present were Directors R Benesch, Haughenbury, Boss and Price; Superintendent Hoeger, Principal Beaty and Secretary Peyton. Directors Hoover, J Benesh, Helms and Elementary Principal/Director of School Improvement Graven were absent

3. Administer Oath of Office to Newly Elected Board Members

            Secretary Peyton administered the oath of office to the newly elected board members.

4. Elect the President of the Board for the 2021-22 School Year

Superintendent Hoeger served as President Pro-Tem and called for nominations for President of the Board. Director Ryan Benesh nominated Jeff Boss, Director Haughenbury seconded the nomination. Nominations ceased. Roll call vote: Ayes; R Benesch, Haughenbury, Boss, Price. Nays; none. Jeffrey Boss was declared the Board President and took the oath of office.

5. Elect the Vice President of the Board for the 2021-22 School Year

President Boss assumed control of the meeting from Superintendent Hoeger and called for nominations for Vice President of the Board. R Benesch nominated Bret Haughenbury, Director Nick Price seconded the nomination. Nominations ceased. Roll call vote: Ayes; Price, R Benesch, Haughenbury, Boss. Nays; none. Bret Haughenbury was declared the Board Vice President and took the oath of office.

6. Receive Monthly Board Meeting Date and Time for the 2021-22 School Year

It was moved by R Benesch, seconded by Haughenbury to keep the monthly board meeting on the 3^rd Wednesday of each month at 7:00PM according to board policy. Motion carried 4-0.        

7. Receive Principals and Coordinators Report

Principal Beaty gave an update on the roof and dugout projects, Parent Teacher Conference attendance and shared compliments received about the Veteran’s Day assembly that was organized by Mr. Schott.

8. Receive School Financial Account Authorized Signers

It was moved by Haughenbury, seconded by R Benesch to approve Kerry Peyton, Dave Hoeger and Jeffrey Boss as signers on the school General Fund, Activity Fund, Food Service and Cafeteria Plan financial accounts at Walker State Bank and Community Savings Bank. Motion Carried 4-0.

It was moved by R Benesch, seconded by Price to approve Neil Bartholomew and James Freshwater from Eagle Ridge as authorized signers on the Cafeteria Plan checking account at Walker State Bank. Motion carried 4-0.

9. SBRC Application for Open Enrollment Out

It was moved by Haughenbury, seconded by R Benesch to approve the district’s administration to submit a request to the School Budget Review Committee for a Modified Supplemental Amount of $131,092.80 for open enrolled out students who were not included in the district’s 2020-2021 certified enrollment count. Roll call vote: Ayes; Price, R Benesch, Haughenbury, Boss. Nays; none.

10. Consider Information and Discussion Items
    • Principal Search Update – Superintendent Hoeger gave an update on the application progress.
    • Football Concession Stand Update – Superintendent Hoeger requested guidance on how to proceed with this project. Superintendent Hoeger will contact Linn County to discuss the requirements for bathrooms and work with Director Haughenbury to get a plan drawn for a building to house a concession stand, bathrooms and storage for equipment.
    • Linn, Buchanan, and Delaware County Conference Boards – Connie Helms was appointed the representative for the Linn County Conference Board, Matt Hoover was appointed the representative for the Buchanan County Conference Board and Ryan Benesch was appointed the representative for the Delaware County Conference Board.

11. Adjourn

The time being 7:46 PM, it was moved by R Benesch, seconded by Price to adjourn the meeting. Motion carried 4-0.

 

 

_______________________________                      ______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

December 15, 2021

1. Call to Order

            President, Jeffrey Boss, called the regular meeting to order at 7:00PM.

2. Call the Roll

            Present via Zoom were Directors Hoover, J Benesh, Helms, R Benesch, Haughenbury and Price; Superintendent Hoeger, Principal Beaty, Elementary Principal/Director of School Improvement Graven and Secretary Peyton.

3. Approve Meeting Agenda

            It was moved by R Benesch, seconded by J Benesh to approve the agenda as presented. Motion carried 7-0.

4. Approve Consent Items

            It was moved by Helms, seconded by R Benesch to approve the following consent items: Minutes of the November board meeting, bills as presented and financial statements. Motion carried 7-0.

5. Receive Visitors / Public Forum

            There were no visitors.

6. Receive Principal and Coordinator Reports

            Principal Beaty gave an update on the MTSS initiatives currently in place and the search for a new custodian. Elementary Principal/Director of School Improvement Graven gave an update on the PD planned for January and Leader in Me progress.

7. Receive Personnel Recommendations

            It was moved by R Benesch, seconded by J Benesh to approve the resignation of Courtnie Holtz, Special Education Associate, effective 12/22/21 and Meg Boer, Physical Education Teacher, effective 6/30/22. Motion carried 7-0.

8. Receive Open Enrollment Requests

            There were no open enrollment requests.

9. Approve SBRC Modified Allowable Growth Dropout Prevention for 2022/2023

            It was moved by Helms, seconded by J Benesh to approve the SBCR Modified Allowable Growth for Dropout Prevention for 2022-2023 in the amount of $96,031.00. Motion carried 7-0.

10. Receive Amendment to Professional Services Agreement with SiteLogIQ

            It was moved by R Benesch, seconded by Hoover to approve Amendment #1 to the Professional Services Agreement with SiteLogIQ. Motion carried 7-0.

11. Receive Access Systems Quote for Copiers

            Secretary Peyton presented the quote from Access Systems to replace every copier in the District. There was no motion to approve the contract, agenda item is dead.

12. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for the Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

It was moved by Helms, seconded by J Benesh to adopt the resolution tentatively approving the plans, specifications, form of contract and estimate of total cost for Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and ventilation project and authorizing and fixing a date, time and location for hearing thereon and for taking of competitive bids therefor. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Haughenbury, Price, Helms, Boss. Nays; none.

13. Receive Enrollment Applications in the Early Separation Plan

            It was moved by R Benesch, seconded by Haughenbury to accept the early separation plan applications from Scott Beaty and Meg Boer. Motion carried 7-0.

14. Consider Information and Discussion Items
    
    1. Update on Moxie Marketing – Superintendent Hoeger provided an update on the progress Moxie has made with our branding plan. Staff is doing some similar work with the Leader in Me program so we are going to pause this project until we have worked through the mission & vision items.
    2. Update on football concession stand Bus Barn Drawing – Superintendent Hoeger provided information on recent discussions about the concession stand and bus barn. He will get pricing on the Bus Barn and will continue to move forward with the concession stand drawings.
    3. Update on bidding and public hearing timeline for the construction project – Superintendent Hoeger provided a detailed timeline showing the dates and times documents will be available, posted for the public, school board meetings and public hearings that will be required as part of the bidding process.

15. Adjourn

            The time being 7:55 PM it was moved by J Benesh, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

 

________________________________                    ______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 7:45AM (Via Zoom)

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

December 21, 2021

1. Call to Order

President, Jeffrey Boss, called the meeting to order via zoom at 7:46 AM.

2. Call the Roll

Present on the Zoom meeting were Directors Hoover, J Benesh, R Benesch and Price; Superintendent Hoeger and Secretary Peyton. Directors Haughenbury and Helms were absent.

3. Approve Meeting Agenda

It was moved by J Benesh, seconded by Hoover to approve the agenda as presented. Motion carried 5-0.

4. Receive Personnel Recommendations

It was moved by Hoover, seconded by J Benesh to approve hiring Dominic Giegerich as Middle School/High School Principal for the 2022-2023 school year. Motion carried 5-0.

5. Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for the Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project

It was moved by Hoover, seconded by Price to adopt the Resolution tentatively approving the plans, specifications form of contract and estimate of total cost for construction package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation project, and authorizing and fixing a date, time and location for hearing thereon and for taking of competitive bids therefor. Roll call vote: Ayes; Hoover, J Benesh, R Benesch, Price, Boss. Nays; none.

6. Adjourn

The time being 7:53AM it was moved by J Benesh, seconded by R Benesch to adjourn the meeting. Motion carried 5-0.

 

______________________________                  ______________________________

Kerry Peyton, Board Secretary                             Jeffrey Boss, Board President

 

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting 2:00 pm

via Zoom

3033 Lynx Drive

Troy Mills, Iowa

January 5, 2022

AGENDA

1. Call to Order

            President, Jeff Boss, called the Special Meeting to order at 2:03 PM.

2. Call the Roll

            Present were Directors J Benesh, R Benesch and Helms; Superintendent Hoeger and Secretary Peyton. Directors Hoover, Price and Haughenbury were absent.

3. Approve Meeting Agenda

            It was moved by Helms, seconded by R Benesch to approve the agenda as presented. Motion carried 4-0.

4. Receive Board Policy 403

            Superintendent Hoeger discussed with the Board the new policies regarding vaccination status. It was moved by R Benesch, seconded by Helms to approve Board Policy 403 as presented. Motion carried 4-0.

5. Adjourn

            The time being 2:13PM it was moved by Helms, seconded by J Benesh to adjourn the meeting. Motion carried 4-0.

 

 

_____________________________              _____________________________

Kerry Peyton, Board Secretary                       Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

January 19, 2022

1. Call to Order

            President, Jeffrey Boss, called the regular meeting to order at 7:00PM

2. Call the Roll

            Present were Directors Hoover and Price, via zoom were Directors Helms, R Benesch and Haughenbury. Also present were Superintendent Hoeger, Principal Beaty, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director J Benesh was absent.

3. Approve Meeting Agenda

            It was moved by Hoover, seconded by Price to approve the agenda as amended; adding item #19. Motion carried 6-0.

4. Hold Public Hearing Regarding Approval of the Equipment Package Bid

            President Jeffrey Boss opened the hearing at 7:03PM and called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of total costs. Superintendent Hoeger reviewed with the board the bids received for the Equipment Package. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 7:13PM. It was moved by Helms, seconded by Hoover to adopt the Resolution adopting the plans, specifications, form of contract and estimated total cost of the Equipment Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project. Roll call vote: Ayes; Hoover, Helms, R Benesch, Haughenbury, Price & Boss. Nays; None.

5. Receive Resolution Awarding the Equipment Bid

            It was moved by Hoover, seconded by Price to adopt the Resolution Making Award of Construction Contract to Trane Technologies for the Equipment Package of the North Lin CSD MS/HS Remodel and Ventilation project in the amount of $598,300. Roll call vote: Ayes; Hoover, Helms, R Benesch, Haughenbury, Price & Boss. Nays; None.

6. Approve Consent Items

            It was moved by R Benesch, seconded by Hoover to approve the following consent items: Minutes of the December board meeting, bills as presented and financial statements. Motion carried 6-0.

7. Receive Visitors / Public Forum

            There were no visitors

8. Receive Principal and Coordinator Reports

            Principal Beaty shared that a 2^nd shift custodian had been hired and things are going well. He also provided an update on the MTSS strategies staff is implementing. Elementary Principal/Director of School Improvement Graven gave an update on the professional development that day, the plan for PD in February and testing that was just completed. She discussed Preschool/Kindergarten registration, PK PBIS Training and IEP Training for staff in June as well as a proposed calendar for the 22-23 school year.

9. Receive Personnel Recommendations

            It was moved by Helms, seconded by R Benesch to approve the hire of Anne Webster as custodian for the 21-22 school year. Motion carried 6-0.

10. Receive Fundraising Request from North Linn Honor Society

            It was moved by R Benesch, seconded by Hoover to approve the World’s Finest Chocolate bar fundraiser for the National Honor Society. Motion carried 6-0.

11. Receive Open Enrollment Requests

            It was moved by R Benesch, seconded by Helms to approve the 2 open enrollment requests out of the district and 1 open enrollment request into the district. Motion carried 6-0.

12. Adopt Budget Resolution for Budget Guarantee for FY2023

            It was moved by Helms, seconded by Hoover to adopt the following Resolution: Resolved, that the Board of Directors of the North Linn Community School District, will levy property tax for fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Roll call vote: Ayes; Hoover, Helms, R Benesch, Haughenbury, Price & Boss. Nays; none.

13. Receive Engagement Letter from Ahlers & Cooney for General Obligation Bonds

It was moved by Helms, seconded by Price to approve the Bond Counsel and Disclosure Counsel Engagement Agreement proposed issuance of Approximately $10,000,000 General Obligation School Bonds, Series 2022. Motion carried 6-0.

14. Receive Financial Services Agreement from Piper Sandler

It was moved by R Benesch, seconded by Hoover to approve the Financial Services Agreement with Piper Sandler & Co. for the Series 2022 and Series 2023 General Obligation School Bonds. Motion carried 6-0.

15. Receive Amendment to Agreement to Serve as Dissemination Agent for Secondary Market Disclosure

It was moved by R Benesch, seconded by Helms to approve the Amendment to the Agreement to serve as Dissemination Agent for Secondary Market Disclosure from Piper Sandler. Motion carried 6-0.

16. Receive Planned Service Agreement from Johnson Controls

It was moved by Helms, seconded by Hoover to approve the Planned Service Agreement as presented from Johnson Controls for 2022. Motion carried 6-0.

17. Receive Agreement for Driver Education Services

It was moved by R Benesch, seconded by Hoover to approve the agreement for Driver Education Services with Mount Vernon Drivers Education, LLC for 2022. Motion carried 6-0.

18. Receive Suspension of 403 Board Policies

It was moved by Helms, seconded by Hoover to suspend the 403 series policies and enact them again on line if a change in legislation dictates they become a requirement. Motion carried 6-0.

19. Approve Request to SBRC for Funding Related to FY22 Statewide Voluntary Preschool Program Increased Enrollment

It was moved by Hoover, seconded by R Benesch to adopt the following resolution: As part of the District’s response to the impact of the COVID-19 Pandemic, the District’s administration is authorized to submit a request to the School Budget Review Committee for funding related to the FY22 SWVPP increased enrollment in the amount of $7227.00. Roll call vote: Ayes; Hoover, Helms, R Benesch, Haughenbury, Price & Boss. Nays; None.

20. Receive Scholarship Fund Transfers from CD's

            It was moved by Helms, seconded by R Benesch to approve the transfer of $300 from the McKinley CD to the Activity checking account at Walker State Bank to fund the scholarship payment made. Motion carried 6-0.

21. Receive Early Separation for Classified Employees

            Agenda item died for lack of a motion. 

22. Consider Information and Discussion Items
    
    1. Moxie marketing update – Superintendent Hoeger gave an update on work that is happening with Moxie surrounding preschool and kindergarten registration.
    2. Certified Financial Projection Model – Superintendent Hoeger shared with the board the 5 year projection model, there are a number of things we will need to keep an eye on as our enrollment continues to decline.
    3. Early Graduation Requests – there were 11 requests for early graduation, the board wishes to continue to receive this list annually.
    4. Construction Project Update – Superintendent Hoeger provided an update on the bid process for the Construction Package.
    5. Preschool fees – Kimberly Graven provided an update on the fees we are planning to charge for Preschool tuition, transportation and wrap around care. Discussion was held regarding class rosters and Daycare.

23. Adjourn

            The time being 8:23PM it was moved by R Benesch, seconded by Hoover to adjourn the meeting. Motion carried 6-0.

 

______________________________                        ____________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

February 16, 2022

1. Call to Order

            President, Jeffrey Boss, called the regular meeting to order at 7:00 PM.

2. Call the Roll

            Present were Directors Hoover, J Benesh, Helms, R Benesch, Haughenbury & Price, Superintendent Hoeger, Principal        Beaty, Elementary Principal/Director of School Improvement Graven and Secretary Peyton.

3. Approve Meeting Agenda

            It was moved by R Benesch, seconded by J Benesh to approve the agenda as presented. Motion carried 7-0.

4. Hold Public Hearing Regarding Approval of the Construction Package Bids

            President Jeffrey Boss opened the hearing at 7:01PM and called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of total costs. Superintendent Hoeger reviewed with the board the bids received for the Construction Package. No oral objections were offered and Secretary Peyton reported that no written objections had been filed. President Jeffrey Boss declared the hearing closed at 7:25PM. It was moved by Haughenbury, seconded by Price to adopt the Resolution adopting the plans, specifications, form of contract and estimated total cost of the Construction Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project. Roll call vote: Ayes; Hoover, JBenesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays; None.

5. Receive Resolution Awarding the Construction Package Bids

            It was moved by Helms, seconded by J Benesh, to adopt the Resolution Making Award of the Construction Contracts to the following bidders: B.G. Brecke for the Mechanical Bid Package in the amount of $1,721,045, Tricon General Construction for the General Trades Bid Package in the amount of $1,273,000, Price Electric, LLC for the Electrical Bid Package in the amount of $1,118,270, Woodman Controls for the Temperature Controls Bid Package in the amount of $433,835 and BalCon for the Testing and Balancing Bid Package in the amount of $25,073. Roll call vote: Ayes; Hoover, JBenesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays; None.

6. Approve Consent Items

            It was moved by Helms, seconded by R Benesch to approve the following consent items: Minutes of the January board meeting, bills as presented and financial statements. Motion carried 7-0.

 

7. Receive Visitors / Public Forum        

            There were no visitors.

8. Receive Principal and Coordinator Reports

            Elementary Principal/Director of School Improvement Graven provided an update on the Leader in Me training held today and the 22-23 school calendar. She provided the board with the mid-year test scores and highlighted areas of improvement and some with concern – reading and math interventions have started already. She provided the board with information about playground equipment, the reading curriculum the staff has chosen, and the current enrollment numbers for Preschool and Kindergarten. Principal Beaty gave an update on the Leader in Me Training held today and provided an update on new staff hires for the 22-23 school year. He also requested anyone who knows someone or is interested in being a bus driver please contact the school.

9. Receive Personnel Recommendations

            It was moved by R Benesch, seconded by J Benesh to approve the following resignations: Char Siddell, MS Secretary at the end of the 21-22 school year; Joe Hodges, Bus Driver, at the end of the 21-22 school year; Callan Kayser, MS Girls Basketball Coach at the end of the 21-22 school year, and approve hiring the following: Brea Windfield, Junior Class Sponsor 21-22; Maddie Stepanek, MS Girls Softball 21-22; Kyler Olsen, K-8 Physical Education Teacher 22-23 and Kylee Winn Family & Consumer Science Teacher 22-23. Motion carried 7-0.

10. Receive Open Enrollment Requests

            It was moved by Helms, seconded by Hoover, to approve 3 open enrollment requests into the district. Motion carried 7-0.

11. Receive Updated ESSER III Budget and Review Return to Learn Plan

            Secretary Peyton presented the amended ESSER III Budget, Superintendent Hoeger discussed no changes were made to the Return to Learn plan. It was moved by Haughenbury, seconded by R Benesch to adopt the ESSER III Budget and Return to Learn Plan as presented. Motion carried 7-0.

12. Consider Information and Discussion Items
    
    1. April School Board Meeting Date – we are required to submit our budget by April 15^th so we are asking to hold the April school board meeting and budget hearing on April 13^th.
    2. Football Concession Stand - Superintendent Hoeger presented drawings of a proposed football concession stand. The board reviewed the drawings and directed Superintendent Hoeger to move forward with getting a price for the construction.
    3. Construction Project Update – Superintendent Hoeger provided the board with an update on the bids received for the Construction package and had discussion regarding additional scope items.

13. Closed Session Pursuant to Iowa Code 21.5(1)(i) – Evaluation of Employee Not Covered By a Collective Bargaining Agreement

      The time being 8:19 PM it was moved by Helms, seconded by R Benesch to enter into closed session pursuant to Iowa Code chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals reputation and that individual requests a closed session. Roll call vote: Ayes – Hoover, J Benesh, Helms, R Benesch, Haughenbury, Price & Boss. Nays – None.

The time being 8:40 PM the board entered into open session.

14. Adjourn

            The time being 8:46PM it was moved by Helms, seconded by Hoover to adjourn the meeting. Motion carried 7-0.

 

_______________________________                      ______________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Special Meeting following Exempt session at 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

March 3rd, 2022

1. Call to Order

President, Jeffrey Boss called the special meeting to order at 7:10 PM

2. Call the Roll

Present were Directors Hoover, J Benesh, Helms, R Benesch, Price & Haughenbury, Superintendent Hoeger and Secretary Peyton.

3. Approve Meeting Agenda

It was moved by R Benesch, seconded by Price to approve the agenda as presented. Motion carried 7-0.

4. Approve Incentive Pay for Staff

It was move by Haughenbury, seconded by J Benesh that due to the systemic staff shortages in the state, staff vacancies in our district, in anticipation of continued shortages and additional responsibilities, in anticipation of additional duties for all staff to assist with on-site, on-going pandemic mitigation, and to reinforce our desire to retain our employees that we pay all active continuing staff at North Linn CSD a one time stipend as presented to be funded by ESSER Reserves as allowed. Motion carried 7-0.

5. Adjourn

The time being 7:14PM it was moved by R Benesch, seconded by J Benesh to adjourn the meeting. Motion carried 7-0.

 

_____________________________                          ___________________________

Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President

BOARD OF DIRECTORS

NORTH LINN COMMUNITY SCHOOL DISTRICT

Regular Meeting 7:00 pm

North Linn District Office

3033 Lynx Drive

Troy Mills, Iowa

April 13, 2022

1. Call to Order

            President, Jeffrey Boss, called the regular meeting to order at 7:01 PM.

2. Call the Roll

            Present were directors J Benesh, Price and Haughenbury, Superintendent Hoeger, Secretary Peyton, Lisa                      Caston. Matt Gillaspie with Piper Sandler was present via Zoom. Directors Helms, R Benesch and Hoover were              absent; Principal Beaty and Elementary Principal/Director of School Improvement Graven were excused.

3. Approve Meeting Agenda

            It was moved by J Benesh, seconded by Price, to approve the agenda as presented. Motion carried 4-0.

4. Approve Consent Items

            It was moved by Haughenbury, seconded by J Benesh, to approve the following consent items: Minutes of the                March board meetings, bills as presented and financial statements. Motion carried 4-0.

5. Receive Visitors / Public Forum

            Lisa Cason spoke about the vocal program and the Solo & Ensemble State Contest that was held on 4/9/22.                  The group received 5 Division I ratings, 10 Division II ratings and 2 Division 3 ratings. Nathan Bean received a                special designation as an Outstanding Soloist and will perform again in Ames on May 17^th. Lisa Caston left the              meeting at 7:13 PM.

6. Hold Hearing on Proposed 2022-2023 School Budget

            President, Jeffrey Boss opened the public hearing for the Proposed 2022-2023 School Budget at 7:33 PM.                     Superintendent Hoeger made comments regarding the budget and levy rate. No public comments were                           received. President Boss closed the public hearing at 7:34 PM.

7. Consider Approval of the 2022-2023 School Budget

            It was moved by J Benesh, seconded by Price to adopt the proposed budget as presented for the 2022-2023                  school year. Roll call vote: Ayes; J Benesh, Price, Haughenbury, Boss. Nays; none

     8. Hold Hearing on Amended 2021-2022 School Budget

            President, Jeffrey Boss, opened the public hearing for the amended 2021-2022 School Budget at 7:34 PM.                   Superintendent Hoeger made comment regarding the need to amend the budget due to increased ESSER                     expenses that were not included on the original budget. No public comments were received. President Boss                   closed the hearing at 7:35 PM.

9. Consider Approval of the Amended 2021-2022 School Budget

            It was moved by J Benesh, seconded by Price to adopt the amended school budget as presented for the 2021-              2022 school year. Roll call vote: Ayes; J Benesh, Price, Haughenbury, Boss. Nays; none.

10. Receive Principal and Coordinator Reports

            There were no reports to share with the board.

11. Receive Personnel Recommendations

            It was moved by Haughenbury, seconded by J Benesh to approve the following resignations: Elisabeth Stultz,                .5 Elementary Music; Sue Culwell, At Risk Associate; and Katelyn McKone, 5-12 Instrumental Music. Motion                  carried 4-0.

12. Receive Open Enrollment Requests

            It was moved by Haughenbury, seconded by J Benesh to approve 1 open enrollment request into the district                  and 1 open enrollment request out of the district. Motion carried 4-0.

13. Adopt Resolution Authorizing the Issuance of Not to Exceed $10,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof

            It was moved by J Benesh, seconded by Price to adopt the Resolution Authorizing the Issuance of Not to                        Exceed $10,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof. Roll call                  vote: Ayes; J Benesh, Price, Haughenbury, Boss. Nays; none.

14. Consideration of sealed bids opened and reviewed by the Superintendent of Schools, Secretary of the Board and the Financial Advisor

            Matt Gillaspie with Piper Sandler presented the bids received and opened by the Superintendent of Schools,                  Secretary of the Board and the Financial Advisor at a meeting held in the Superintendent’s office at 1:00 PM on              April 13, 2022. Mr. Gillaspie discussed each bid that was received, the purchase price and the interest rate.

15. Adopt Resolution Directing the Sale of General Obligation School Bonds, Series 2022

            It was moved by Jennifer Benesh, seconded by Price to adopt the Resolution Directing the Sale of $9,675,000               General Obligation School Bonds, Series 2022 and award the bid to Robert W. Baird & Co., Inc. of Milwaukee,               Wisconsin. Roll call vote: Ayes; J Benesh, Price, Haughenbury, Boss. Nays; none.

16. Receive School Board Policy 705.4

            Superintendent Hoeger discussed School Board Policy 705.4 which authorizes the expenditure of District funds              for District officers, directors, employees, contractors and volunteers for designated purposes as these                            activities aid in recruitment of personnel, promote the improvement of staff morale and cooperation, and assist                in building a commitment to the district thus assisting in creating a more productive learning environment. It                    was moved by Haughenbury, seconded by J Benesh to waive the second reading and adopt Board Policy                      705.4 as presented tonight. Motion carried 4-0.

17. Receive Shive-Hattery Contract

            It was moved by J Benesh, seconded by Price to approve the contract with Shive-Hattery to provide civil                        engineering, landscape architechture and land surveying services for the playground project. Motion carried 4-0.

18. Receive Iowa Association of School Boards Membership

            It was moved by Haughenbury, seconded by Price to approve North Linn Community Schools IASB                                membership for the 2022-2023 school year. Motion carried 4-0.

19. Approve 2022 –2023 Compensation Agreement Between North Linn Certified Staff and the North Linn Board of Directors

It was moved by Haughenbury, seconded by J Benesh to table this item and hold a special meeting on April 19^th at 7:45 AM to discuss when the entire board can be present. Motion carried 4-0.

20. Approve 2022-2023 Compensation for Classified and Administrative Staff

It was moved by Haughenbury, seconded by J Benesh to table this item and hold a special meeting on April 19^th             at 7:45 AM to discuss when the entire board can be present. Motion carried 4-0.

21. Consider Information and Discussion Items
    
    1. Discuss moving the date of the May School Board Meeting – the May meeting will be held on Wednesday, May 11^th at 6:00 PM.
    2. Tri-Rivers Conference Update – Superintendent Hoeger provided an update on the alignment of the Tri-Rivers Conference. No changes are being made at this time.
    3. Directors discussed the building project and the Graduation Ceremony.

22. Adjourn

            The time being 8:22 PM it was moved by Haughenbury, seconded by J Benesh to adjourn the meeting. Motion              carried 4-0.

 

                     Kerry Peyton, Board Secretary                                   Jeffrey Boss, Board President