BOARD OF DIRECTORS
NORTH LINN COMMUNITY SCHOOL DISTRICT
Regular Meeting 7:00 PM
North Linn District Office
3033 Lynx Drive
Troy Mills, Iowa
Wednesday, October 19, 2022
- Call to Order
President Jeffrey Boss called the regular meeting to order at 7:00 PM.
- Call the Roll
Present were Directors Helms, R Benesch & Price, Superintendent Hoeger, Secondary Principal Giegerich, Elementary Principal/Director of School Improvement Graven and Secretary Peyton. Director Haughenbury was present via zoom as his work schedule did not allow him to attend the meeting in person. Directors J Benesh and Hoover were absent.
- Approve Meeting Agenda
It was moved by Helms, seconded by Price to approve the agenda as presented. Motion carried 5-0.
- Approve Consent Items
Secretary Peyton presented the monthly financial reports. It was moved by Helms, seconded by Price to approve the following consent items: Minutes of the September Meeting and September 28th special meeting, Bills, Secretary’s financial reports, Activity Fund Report and Food Service Report. Motion carried 5-0.
- Receive Visitors / Public Forum
There were no visitors.
- Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.
Board President, Jeffrey Boss, announced that the public hearing is cancelled.
- Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project.
It was moved by Helms, seconded by R Benesch to reject the bid received from Price Electric for the Phase II Electrical Package because it did not comply with the specifications required. Roll call vote: Ayes; Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.
- CANCELED - Public Hearing Regarding Approval of the plans, specifications, form of contract, and the estimated total cost for the Elementary and Preschool Playground Equipment and Surfacing for the North Linn Community School District Playground Renovation Project.
President, Jeffrey Boss, announced the public hearing was cancelled.
- Resolution awarding the bid to the lowest responsive, responsible bidder(s) on the Elementary and Preschool Playground Equipment and Surfacing for the North Linn Community School District Playground Renovation Project.
It was moved by Helms, seconded by Price to reject the bids received for the Playground Renovation Project. Roll call vote: Ayes; Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.
- Resolution Tentatively Approving the Plans, Specifications, Form of Contract and Estimated Total Cost for Phase II Electrical Package of the North Linn Community School District MS/HS 2022 Remodel and Ventilation Project and Setting the Time, Date and Location for a Hearing Thereon and Further Authorizing the Posting of a Notice Seeking Competitive Bids on said Project
Superintendent Hoeger presented the updated specification that will be included in the amendment to the bid package. Bids are due November 15 at 2:00 PM and the public hearing for this project will be on November 16th at 7:00 PM.
- Principal and Coordinator Reports
Secondary Principal Giegerich shared kudos to staff and students as they continue to work and learn in their new environment, gave an update on the construction project and the plan to get rid of unnecessary furniture etc. once construction is complete, and shared information on the FAST testing that was recently completed. Elementary Principal/Director of School Improvement Graven provided the district wide test scores from the fall tests and shared the adjustments and interventions already being implemented, and updated the board on the Leader in Me activities planned for the October PD day for staff that will include some students.
- Receive Open Enrollment
It was moved by R Benesch, seconded by Price to approve the two open enrollment requests out of the district. Motion carried 5-0.
- Receive Personnel Recommendations
It was moved by R Benesch, seconded by Helms to approve the following resignations: Melissa Wheatley, MS Volleyball; Sarah Meyer, MS Volleyball; Krystle Bosch-Allison Special Education Teacher effective 10/28/22; Salina Prior, food service and Brea Windfield, School Nurse. Motion carried 5-0.
- Resolution to Consider Continued Participation in the Instructional Support Program
It was moved by Helms, seconded by Price to adopt the Resolution to Consider Continued Participation in the Instructional Support Program and set the public hearing for 7:00 PM on November 16th. Roll call vote: Ayes; Helms, R Benesch, Price, Haughenbury & Boss. Nays; none.
- Receive Update to Student Handbooks.
It was moved by R Benesch, seconded by Price to approve the update to the student handbooks as presented. Notice will be sent to families and staff. Motion carried 5-0.
- Appoint Level I & Level II Investigators
It was moved by Helms, seconded by Price to approve the Level I and Level II Investigators as presented. Motion carried 5-0.
- Receive Early Separation for Certified Employees
It was move by Helms, seconded by R Benesch to approve the Early Separation plan as presented for Certified Staff for the 22-23 school year. Motion carried 5-0.
- Receive Board Policy Updates
It was moved by Helms, seconded by R Benesch to waive the 2nd reading and approve the updates to board policies as presented. Motion carried 5-0.
- Receive Construction Project Change Orders
Superintendent Hoeger reviewed the change orders that have been received since the last meeting. It was moved by R Benesch, seconded by Price to approve the change orders as presented. Motion carried 5-0.
- Receive FFA Request for Out of State and Overnight Travel
FFA sponsor, Tom Murray, is requesting out of state and overnight travel to Indianapolis, IN for the National Leadership Conference October 26-29. It was moved by R Benesch, seconded by Price to approve the out of state and overnight travel request from the North Linn FFA Chapter to travel to Indianapolis, IN. Motion carried 5-0.
- Consider Information and Discussion Items
- Construction Update – Superintendent Hoeger gave an update on the construction progress and anticipated completion dates for specific areas.
- Redistrict Map – Superintendent Hoeger presented the redrawn Director District map based on the most recent census. Next step will be approving a resolution at the November board meeting and submitting that information to the Secretary of State’s office.
- Enrollment Update – Enrollment was certified on October 12th. Actual Enrollment (# of students state funding is based on) is up 8.33 students. Actual Students served in our buildings is down 4.27 students.
- Operational Sharing – Superintendent Hoeger shared Operational Sharing opportunities available to the district.
- Adjourn
The time being 8:18 PM it was moved by R Benesch, seconded by Price to adjourn the meeting. Motion carried 5-0.
__________________________________ _____________________________
Kerry Peyton, Board Secretary Jeffrey Boss, Board President
